Terms of Reference Designer/Agency for Global Summit 2021

Organization: International Treatment Preparedness Coalition
Closing date: 24 Sep 2021


The International Treatment Preparedness Coalition (ITPC) is a global coalition of PLHIV and community activists working to achieve universal access to optimal HIV, HCV and TB treatment of those in need. Formed in 2003 by a group of 125 HIV activists from 65 countries at a meeting in Cape Town, ITPC actively advocates for treatment access in eight regions across the globe. ITPC believes that the fight for treatment remains one of the most significant global social justice issues.

The Make Medicines Affordable Campaign works to bring down the price of HIV, TB, Hepatitis C, and potential COVID-19 medicines and vaccines, specifically in middle-income countries (MICs). Make Medicines Affordable (MMA) believes it is every person’s right to access the treatment they need, and that intellectual barriers (IP) preventing access must be removed. The MMA campaign is a civil society-led initiative made up of civil society organizations from over 20 countries. These organizations include patients, lawyers, health experts and activists, who have chosen to challenge the IP measures through successful legal and technical interventions, in-line with the TRIPS (Trade-Related Aspects to Intellectual Property) agreements, and working to strengthen patent laws to create long-term change.

In the over two decades of TRIPS implementation, civil society and particularly community-based groups like people living with HIV, HCV and cancer have played a key role in advocating for, ensuring the use of, and even directly implementing TRIPS flexibilities through patent oppositions and litigation. The extent of work and expertise of CSOs and the critical role they play in balancing WTO mandated IP rules with public interest and health while also resisting the onslaught of TRIPS-plus measures is underappreciated and under-resourced.

The Global Summit will coincide with the anniversary of the Doha Declaration adoption and shall serve as a platform to reflect, discuss and strategize on over two decades of the implementation of the TRIPS Agreement and Doha Declaration, its impact on health and access to medicines and to both imagine and reimagine what the next two decades of TRIPS implementation will or could bring. The recognition, preservation and sustainability of the work of civil society in this regard is central to the theme and sessions at the Global Summit. The Summit will take place over 4 days in November 2021.

Consultant Scope of Work and Deliverables

ITPC is seeking a designer or design agency to design assets for the Global Summit on Intellectual Property and Access to Medicines 2021.

Duration of Consultancy

· 30 September 2021 to 10 December 2021


● Refresh the previous Global Summit logo

● Create banners for social media

● Design templates for participant slides

● Design visuals for webpage and/or web-based application for the summit

● Invitation graphic design

● 2 animation small videos (landscape and square, 2D): 30seconds to 1 minute for 2 videos: one teaser/invitation and one tutorial for the application which will be developed for the conference.

● Development of up to 5 graphic pieces for social media

Education & Experience Requirements

● Degree or equivalent experience in web design, communications or similar

● 3-5 years of graphic design experience

● Knowledge of design tools such as Adobe Photoshop, Illustrator and Dreamweaver.

● Experience working with civil society organizations

● Proven track record of providing high-quality and professional designs to customer specifications

Method of Selection

Competitive Negotiations method shall be used to determine the winner. The following selection criteria with relative weight of criteria showed in percentages shall be used for selection for the bidders’ proposals that meet all obligatory qualification/eligibility requirements above and that essentially meet the above scope and deliverables:

  1. The quality of previous work (relative weight of criteria 30%) – shall be assessed based on portfolio;

  2. Knowledge and experience with industry standard design tools (relative weight of criteria 20%) – shall be assessed based on CV and;

  3. Degree or equivalent experience in design (relative weight of criteria 20%) – shall be assessed based on CVs of translators or short description of translation team experience with description of previous works;

  4. Value for money (relative weight of criteria 30%) – shall be assessed based on provided quotation and scope of the work.


The funding is available for no more than 24 days. Payments shall be made upon completion of all deliverables by the consultant.

Instructions to Tenderers

Tender proposal validity should be no less than 60 days counting from the closing date of receiving proposals indicated below.

Tenderers shall have the right to seek written clarifications on any aspect of the tender documents and receive responses from ITPC in good time before the deadline for submission of tenders, not less than 2 days prior to the deadline.

The starting date of this tender is 30 July 2021. Closing date for receiving proposals is 24 of September 2021 23:59 SAST.

Questions should be sent by potential bidders before 22 of September 2021 to the same email address as indicated below.

Expected proposal acceptance date is 27 September 2021, although this deadline could be extended by ITPC, if needed.

Tender proposals shall be evaluated by ITPC and the outcome of the selection procedure shall be notified to tenderers by email.

How to apply:

To Apply:

Send a Technical and Financial Proposal that should consist of at least the following documents:

(i) CV or description of experience;

(ii) Quote indicating daily rate in USD (in separate file attachment called “Financial Proposal” or in the body of email);

(iii) example(s) of previous written work done by the potential consultant.

(NO phone calls please): Send the proposal to dpeeler@itpcglobal.org with the subject line “GSIPA2M Design: Your Name” by 24 September 2021 2021 23:59 SAST.

Tender proposals shall be evaluated by ITPC and the outcome of the selection procedure shall be notified to tenderers by email.

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