Logistics Assistant -IDLEB-Syria

Country: Syrian Arab Republic
Organization: GOAL
Closing date: 22 Sep 2021

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

on outreach, information provision and awareness raising; and provision of special needs and individual protection assistance services.

Job purpose:

To support the effective operation of the GOAL Syria Idleb Office and related programme activities by providing general logistics assistance, in accordance with GOAL Logistics policies and procedures and relevant donor requirements.

Duties, objectives and competencies:

Stock Management:

  • Aid in the set up and maintenance of GOAL storage facilities at Idleb Offices in accordance with the GOAL Logistics Manual.
  • Effectively follow all stock management procedures in Idleb Offices stores in compliance with the GOAL Logistics Manual and relevant donor requirements.
  • Liaise with Antakya Logistics Team, Border Inspection Team and Procurement Teams (Idleb and Antakya), to receive goods in Idleb Offices and prepare Goods in Dockets (GID) for all goods received, ensuring policies of separation of duties are adhered to.
  • Aid in the setup and maintenance of stock cards for all inventory stored in Idleb Offices.
  • Monitor stocks of stationery and office supplies, report on consumption and raise PRs to replenish when required, ensuring no stock outs disrupt activities.
  • Report to Logistics Officer on inventory levels (daily, weekly, monthly as required) in Idleb Offices. and
  • Participate in monthly stock takes, where requested.

Asset Management:

  • Effectively follow all asset management procedures in the Idleb Offices and ensure compliance with the GOAL Logistics Manual and relevant donor requirements.
  • Report receipt, movement, and damage of all assets to the Logistics Officer to ensure accurate and current location of all and any assets in Syria.
  • Assist in the labelling/tagging of all assets as directed and the maintenance of asset filing in the Idleb Offices, in accordance with the GOAL Logistics Manual.
  • Adequately store and keep secure all assets at the Idleb Offices.
  • Assist to prepare and track Asset Transfer Certificates for all assigned or returned assets, ensuring electronic and hard copy filing systems are maintained and up-to-date.
  • Assist in monthly and biannual asset checks, ensuring that any discrepancies are reported to the Logistics Administrator in Antakya/Idleb and rectified in the FAR.

Premises and Compound Management:

  • Assist to monitor office and premises maintenance, raising requests for repair when required and supervise tradesman during repairs.
  • Monitor condition of generators, maintain adequate fuel stores and complete generator log books, ensuring no fuel stock outs/power outs disrupt activities.
  • Ensure that GOAL Idleb Offices is clean and neat and assist in the supervision of cooks/ cleaners in their daily duties and address any issues that may arise. and
  • Report any security concerns relating to Idleb Offices and premises, ensuring DFLM/FLM and C&T Manager are informed of all relevant security information promptly.

Other Duties:

  • Other tasks and responsibilities as directed by the Logistics Officer or DFLM.
  • Fulfil GOAL Syria reporting requirements.
  • All positions in GOAL Syria Logistics Department/s may at times require manual handling and lifting.

Requirements (essential):

  • At least an Institute or a university degree in a related filed .
  • At least 1 year of relevant work experience in INGOs or LNGOs

  • Intermediate computer skills in Microsoft packages, including Excel, Word, and Outlook (emphasis on Excel).

  • A flexible approach to work and willingness to learn and take on extra duties, work additional hours or on weekends, as required.

  • Meeting deadlines , work under pressure and conduct multiple tasks at the same time , work with the team

  • Excellent attention to detail.

  • Excellent communication skills

  • Trustworthy and honest.

  • Ability to write and read in English (basic level).

Requirements (desired):

  • Ability to manage and prioritise a varied workload in a in a rapidly changing work environment.
  • Diplomacy and negotiation skills

  • At least 1 year of relevant work experience in areas such as procurement, logistics, office/business administration in INGOs or LNGOs .

  • Ability to analyse and solve problems

  • Basic technical knowledge in an area of Humanitarian Logistics. (e.g. ICT. mechanics. construction. electricity. Water, Sanitation and Hygiene. or other).

How to apply:

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. Please note that only shortlisted candidates will be contacted. Qualified female candidates are strongly encouraged to apply.

Application deadline is 22 September 2021.

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment requested from you at the application or any stage of the recruitment process, please do not respond.

"يرجى ملاحظة أن منظمة جول GOAL لا تفرض أي رسوم من أي نوع أو أي التزام مالي آخر في أي مرحلة من مراحل عملية التوظيف (الطلب ، المقابلة ، المعالجة ، التدريب ، التعريف) أو رسوم أخرى ، و لا تطالب بأي معلومات عن الحسابات المصرفية البنكيه للمتقدمين على الشواغر. لا تعمل جول GOAL مع المؤسسات الوسيطة والأفراد أو وكالات التوظيف أثناء عملية التوظيف. في حالة طلب أي رسوم أو مستحقات منك خلال عملة التقديم على الوظائف الشاغره أو في أي مرحلة من مراحل عملية التوظيف ، يرجى إلابلاغ عدم الاستجابه

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

  • Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
  • Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
  • Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you.



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