Logistics and Admin Operator (National Position)

Country: Lebanon
Organization: Acción contra el Hambre España
Closing date: 18 Sep 2021

General job description

The Log and Admin Operator will be in charge of:

  • All a the logistics tasks in the Office with active support with Logistics Coordinator, in terms of security, supply chain, movements, IT, etc.
  • Cash & transfers, providing support to HuB Coordinator in partnership management.
  • Reporting directly to the HUB Coordinator with technical referent for log & admin and finance.

For more information about our work in Syria please go to https://www.accioncontraelhambre.org/es/oriente-proximo/siria

Key activities

Objective 1: Security Management

  • Contribute to the harmonization of the NSOP and LSOP between Syria and Lebanon Missions.
  • Support HUB Coordinator in sharing information related to the safety and security context that might affect operations.
  • Support the Security Manager/Logistics Coordinator in the update and development of security documentation related to the mission.
  • In cooperation with LB Log coordinator develop briefing protocols, and conduct security briefing to mission visitors (national and international staff).
  • Make sure that border crossing protocols and airport movement protocols are revised on regular bases.

Objective 2: Supply Chain Management and Reporting

  • Conduct and plan all procurement needs for office and GHs as per AAH guidelines and procedures.
  • Conduct regular check up of the GHs (water, gas, electricity and etc.).
  • Proper Hard Copy and Soft Copy archiving of all the procurement documentation as per AAH guidelines and procedures.
  • Responsible for the procurement dossiers conducted by specific partners and verifications of deliveries.
  • Regular visits to the Capital Base for coordination meeting in Log. Department and support in operations when needed.
  • Update and share on monthly basis the PFU & CFU of the HUB with high level of accuracy and follow up on premises payment.
  • Update and maintain list of the equipment and inventory, fuel consumption.

Objective 3: Manage administrative and financial issues

  • Manage Cash and Bank books.
  • Control all the payments at HuB (Rent, Utilities, phone, electricity, internet fees).
  • Prepare monthly accountancy as per AAH guidelines by end of every month and send it to Head of Accountancy.
  • Properly archive the supporting documentation.
  • Prepare monthly expenses forecast and manage the cash requests for HUB payment needs.
  • Liaise with Damascus office and AAH Lebanon on the financial and administrative issues.
  • Provide support to the HUB Coordinator and HR department on administrative issues as requested.

Objective 4: Movements & Transportation

  • Responsible for the safe movements of all HUB staff.
  • Filling & completion and signature collection for all the TRF.
  • Hotel booking for national and international visitors and picking planning from airport or border.
  • Planning and maintenance and correct usage of the AAH car unit.

Objective 5: Premises, fleet and equipment maintenance

  • Ensure the maintenance of the premises(electricity, gas, fuel, water, washrooms, etc.).
  • Make sure that all the needed working materials are always available (stationery, equipment, etc.).
  • Ensure through the driver supervision that AAH vehicle is properly maintained.
  • Manage the administrative issues related to vehicle (l insurance , any other obligations for owning a vehicle).

Objective 6: Team Management

  • Ensure that the staff under his / her management acts according the AAH code of conduct and guidelines.

Candidate description

  • Degree in Economics, Business Administration, Accountancy or any relevant file
  • 2 years of professional work experience in similar role
  • Knowledge in Humanitarian Principles
  • Knowledge in Logistics in Humanitarian Field is a plus
  • Excellent command of both Arabic and English languages.
  • Excellent Microsoft Office (Excel, Word, PPT).
  • Strong written and verbal communication skills
  • Dynamic with good organizational skills
  • Stress resistance, ability to work in high pressure environment
  • Mobility :Available to travel to Syria when needed

Remuneration package

  • Contract period: 6 months contracts, renewable based on Action Against Hunger fund and performance.
  • Salary/benefits: 1,400 USD
  • Duty station: Beirut with frequent travel to Syria

  • Candidates may be contacted for other suitable positions within Action Against Hunger.

  • Due to the high-number of application received, only potential applicants will be contacted.

  • Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.

  • The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.

How to apply:

  • You can apply for this position by going to our web site: https://employ.acf-e.org/--> go to job offer in mission --> Select Syria Mission --> select Logistics and Admin Operator

or you can send your CV to this Email : recruitment1@sy.acfspain.org Subject : Logistics and Admin Operator

In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented

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