Personal/Executive Assistant to CEO

Country: United Kingdom of Great Britain and Northern Ireland
Organization: Turquoise Mountain
Closing date: 21 Jul 2021

Personal/Executive Assistant to CEO

Start date: as soon as possible

Salary: commensurate with experience

Reporting to: CEO

Location: UK, London preferred (Note that for the first few months the CEO will be in America, but from January 2021 onward will be based in Amman with frequent travel to America).

Role Summary: This is a part-time role which will be complemented by another part time role in the CEO’s private home office. The role is incredibly varied, and includes (but is not limited to) schedule management, travel, events, and other ad hoc admin tasks. No two days are the same - along with the more interesting parts of work, you will also be willing to take on the more mundane tasks. We’re looking for someone who is friendly and dedicated, has an eye for detail, can think on their feet, work to tight deadlines, remain calm under pressure and handles sensitive and confidential information with discretion. **

Background: Turquoise Mountain is a non-profit, non-governmental organisation founded by HRH the Prince of Wales, specialising in urban regeneration, business development, and education in traditional arts and architecture. We seek to provide jobs, skills and opportunities through heritage. Turquoise Mountain works in Jordan, Afghanistan, Myanmar and Saudi Arabia to support artisans and to promote involvement with heritage. The CEO runs the organisation.**

Main responsibilities:

· Organise and schedule meetings, calls, reminders and personal appointments (across various time zones)

· Coordinate media and speaking events, and liaise with stakeholders such as media, donors and supporters

· Act as first point of contact for internal and external calls

· Meticulously plan frequently changing travel (often at short notice)

· Create itineraries, arrange visas, flights and accommodation for the family

· Assist with the organisation of both internal and external events

· Provide fundraising support

· Manage and draft correspondence

· Additional admin including invitations, post, filing, etc.

· Additional ad hoc requests and errands, including personal and family requests and arrangements

Required skills:

· Fluent written and spoken English (in addition, Arabic language skills would be wonderful, but not required)

· Must possess a polite, helpful, and professional attitude, as well as a personable and friendly manner

· Excellent attention to detail

· Flexibility and adaptability to various competing demands, and ability to prioritise

· Patience & calm under pressure, and comfort with last minute requests

· Proven ability to handle confidential information with discretion

· Must be highly IT literate (including Mac, and PC, Outlook, Word, Excel & PowerPoint)

· Financial literacy (no formal qualification required, but a strong level of ability with basic finances important)

Required Experience**: At least 2 years’ experience working as a professional PA for senior management within a company or for a high-profile individual

How to apply:

To apply for this role, please send a copy of your CV with covering letter to vacancy@turquoisemountain.org with the subject line “CEO Personal Assistant.”

Deadline for applications: 21st July 2021



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