Grant Compliance Assistant – Grant Compliance Support Unit

Country: United States of America
Organization: Mercy Corps
Closing date: 3 Aug 2021


About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Program / Department Summary

The Grant Compliance Support Unit (GCSU) supports Mercy Corps’ field operations’ compliance with donor regulations through training, tools and direct guidance. Our mission is to increase the level of knowledge and the availability of tools and resources to promote the highest possible standards of donor compliance.

General Position Summary

The Grant Compliance Assistant (GCA) will provide overall administrative support to the HQ Grant Compliance Unit (GCSU). The GCA’s primary focus is on supporting the Unit’s sub awarding process, training logistics, and related document management. The GCA will also enter and maintain sub award-related data in Mercy Corps’ financial system.

Essential Job Responsibilities

  • Provide overall administrative support for the Grant Compliance Support Unit.
  • Administer the intake of subaward drafting requests, ensuring all required pre-award documents have been provided by the field teams.
  • Assist Subaward and Grant Compliance Officer (SGCO) with drafting subawards and modifications.
  • Enter data into the financial system (Navigator) for subawards to US and International subrecipients. Collect the necessary documentation to set up and update the terms and conditions, milestones, certifications and financial reporting.
  • Perform FFATA subrecipient reporting in compliance with internal SOPs and external reporting deadlines.
  • Perform subaward compliance monitoring, including the collection of annual audit reports, certifications or other required data.
  • Provide support for other Grant Compliance system responsibilities, as needed.
  • Provide planning and logistical support for training events, including arrangement and preparation of venue, collection and dissemination of necessary documents, logistical support for participants and communication and required follow-up with all parties involved.
  • Maintain departmental trackers, documents, calendars and internal web content as assigned, including grant compliance performance metrics, consultant per diems, Hub pages, etc.
  • Provide proofreading, editing and formatting support for department documents, including policies, training materials, wikipages, etc.

Supervisory Responsibility None


Reports Directly To: Director of Grant Compliance

Works Directly With: Subaward and Grant Compliance Officers, Grant Compliance Advisors, Country office personnel.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects

Minimum Qualification & Transferable Skills

  • Minimum BA/S or equivalent in related field.
  • International, non-profit, and government experience and/or interest are preferred. Demonstrated experience in providing administrative support to diverse teams.
  • Some experience and/or strong interest in donor regulations and grant compliance.
  • Ability to effectively use all MS Office software (Outlook, Word, Excel, PowerPoint) and other web-based platforms (e.g. Digital Library, GAIT, Google Docs, etc.).
  • Well organized and flexible/adaptable to changing priorities.
  • Ability to prioritize multiple competing requests, tasks, deadlines, and needs.
  • Ability to communicate effectively with colleagues overseas from various backgrounds.
  • Experience working in accounting software is preferred.
  • Prior NGO or international development experience is preferred.

Success Factors
The Grant Compliance Assistant must be a detail-oriented, multi-tasker. The GCA must demonstrate patience and flexibility, and take initiative to solve problems. Vital skills include a clear and courteous communication style (both written and verbal), as well as building and maintaining effective internal and external relationships. They must demonstrate the ability to understand and follow agency procedures, meet deadlines, and work both independently and as part of a complex distanced-based, multi-cultural team. An exposure to, and interest in international development issues is important, and an understanding of the complex challenges faced by program teams operating in overseas environments is critical.

Living Conditions / Environmental Conditions

The position is based in Portland, Oregon. Travel is not anticipated for this role.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

How to apply:

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