Program Assistant: Asia

Country: United States of America
Organization: National Democratic Institute
Closing date: 1 Jul 2021

Job Function: Washington DC
Department: Asia
Location: Washington, DC

Program Assistant: Asia

The National Democratic Institute for International Affairs (NDI) seeks a Program Assistant to join its Asia & Pacific team and support country staff, program officers and the Regional Director. Specific focus is on DC-based support of the team's South Asia programs, including the following duties:


Under close supervision and direction of senior staff within the team, the Program Assistant will:

  • Provide support in creating or making substantial contributions to drafts of proposals, concept papers, donor reports, memos, program updates, work plans, and newsletter articles;
  • Monitor political events throughout the region;
  • Create initial drafts of budgets; monitor program spending (in conjunction with field office and program supervisor); perform basic analysis and projection of financial status and reports on that status;
  • Provide administrative and logistical support to field offices and regional staff; oversee logistics needs of assigned region, including contracts, travel, and other program-related tasks and activities;
  • Provide administrative support and programmatic input into proposal process and contribute to strategic discussions; substantively contributes to work plan formulation and discussions;
  • Maintain communications with NDI staff (DC and the field), as well as trainers, consultants and overseas partner organizations;
  • With guidance, identifies means and methods to support strategy, monitoring and evaluation of programs; .handles limited aspects of program management;
  • Assist Program Manager in briefing staff, volunteers, consultants and trainers and expedites projects in host country; coordinates new-hire and closeout procedures;
  • Prepare and compile briefing materials for staff, consultants and volunteers in field programs

  • Bachelor's degree, preferably in International Relations, Political Science or a related field

  • Experience living and/or working overseas, preferably in the Asia region

  • Good interpersonal skills to effectively interact with all levels of staff, U.S. and foreign government personnel and NGO community

  • Good oral and written communication skills to effectively present information and respond to questions

  • Capacity to work both independently and as a member of a team

  • Ability to define problems, collect data, establish facts and draw valid conclusions

  • Working knowledge of Microsoft Office Programs

  • Experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) strongly desired

  • Knowledge of a regional language preferred

  • Working knowledge of basic budget and accounting procedures

  • Ability and willingness to travel to regional locations, which are often remote and difficult to reach

  • Interest in/knowledge of political affairs in South Asia

  • Political analysis skills

  • Excellent organizational skills and attention to detail

  • Ability to prioritize and manage multiple tasks simultaneously and meet deadlines

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or a medical condition.


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