Grants officer - IRAQ

Country: Iraq
Organization: Handicap International - Humanity & Inclusion
Closing date: 30 Jun 2021

Place: Iraq (Erbil) Starting date: 1st of August 2021

Length: 12 months Closing date for applications:30th of june 2021**

“Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity”

Humanity & Inclusion (HI) is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since the organisation was first founded in 1982, we have set up development programmes in more than 60 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3500 employees worldwide.

HI is engaged in an employment policy in favour of disabled workers.

For further information about the association:


Handicap International operations in Iraq: HI has been registered and operational in Iraq since 1991 and has become a lead implementing agency in the emergency response in the Health and Protection sectors, operating across Ninewa, Kirkuk, Baghdad, Sulemaniyah and Diyala Governorates. Since 2014, HI has scaled up its intervention in Iraq to respond to the humanitarian needs generated by the capture of territory by the IS-group, subsequent military operations and the widespread displacement of Iraqi populations.

In line with HI Iraq’s Operational Strategy for the period 2020-2022, the global objective of HI programming in Iraq is to Increase access to services and resources for specialized needs and conflict affected communities in Iraq; an objective achieved through an operational framework of three central pillars:

  1. Protection: Reduce the impact of the Conventional Weapon (CW) and Improvised Explosive Devices (IED) for conflict-affected populations through Risk Education, land release and access to victim assistance services;

  2. Health: Improve access to specific services for the most vulnerable people whose physical and functional and/or psychological integrity is compromised, through the provision of physical rehabilitation and Mental Health/Psychosocial Support (MHPSS) services and support to local stakeholders;

  3. Social Inclusion: Ensure equal access to essential services, protection and basic needs for all conflict-affected populations, including persons with disabilities, and support to inclusive economic practices and interventions.

These pillars are complemented by two cross-cutting themes: inclusion mainstreaming, and conflict sensitivity mainstreaming.

In 2020 HI Iraq mission implemented a portfolio of more than 10 M USD composed of more than 15 grants, with support of a variety of donors (GAC, UNMAS, ECHO, EUMADAD, IHF, BMZ, GIZ, BUZA, DFAT, GFFO, others).


Under the direct responsibility of the Operations Manager, the grants officer will be responsible for:

Proposal Development and Grant Management


  • Coordinate Proposal Development and Donor Reporting, liaising with different departments, scheduling tasks, and providing guidance to relevant staff members to ensure timely and high quality inputs
  • Lead the development of high quality proposals and concept notes in compliance with donor regulations, in collaboration with Operations Manager and Support Services Department
  • Consolidate operations inputs to prepare and submit timely intermediary and final reports to donors
  • Liaise with the Operations Officer based at HQ to maintain an updated grant follow up tool that is disseminated regularly to all relevant staff members
  • Ensure compliance with donor guidelines in all donor reporting
  • Participate in strategic planning exercises and follow up for the Mission and in internal meetings on new project designs
  • Maintain updated soft copies of all grant management documents in HI’s grant portfolio (Own Cloud folders)
  • In coordination with the various heads of departments, monitor implementation of programs to ensure they are in accordance with donor and HI internal regulations
  • Support the Operations Manager and Country Director and in any other tasks, if required
  • Consolidate inputs for and disseminate an internal Situation Report
  • Organize and lead grant opening

Representation and Donor Relations


  • Support the Operations Manager and Country Director in the management of donor visits and in donor relations
  • Representation in Donor Meetings, in collaboration with the Operations Manager and Country Director
  • Proactively monitor available funding opportunities and keep updated on donor priorities and strategies (both for the organization itself as an INGO and for HI’s partners as local NGOs)

Donor compliance and promotion of accountability and best practices


  • Provide technical guidance on HI and donor regulations to ensure compliance within operations, program implementation, and reporting. Raise compliance issues proactively with program staff and the senior staff in relevant departments.
  • Keep senior management informed of any projected inabilities to meet contractual obligations, report submission, and liaise with Support Services department on budget and procurement issues that have implications on donor compliance, such as spend rates, significant budget variances and goods disposal. Also, be able to proactively mitigate risks through proposing remedial solutions, such as informing donors or raising timely modification requests.
  • Organize regular grant opening meetings and support grant closing processes for all relevant staff members / departments to ensure coherence in the understanding of the grant’s design across departments and bases, as well as to promote sharing of achievements and lessons learned

Field Visits and Capacity Building and other tasks


  • Regularly visit field offices in order to work directly with program staff on the development of proposals and to maintain an in-depth understanding of HI’s program activities and operations context
  • Offer training and capacity building support to all staff members of the organization, as well as to HI partners’ staff on program development and reporting, as well as on HI’s program specific documents
  • Supervise the Reporting and Communication Officer in the planning, execution and feedback of his/her responsibilities;


· You hold a degree in international cooperation or any relevant field of study

· You have 3 years of experience in humanitarian/emergency contexts, with significant experience in proposal development and grant management

· You have experience working with and knowledge of donor guidelines/compliance, including ECHO, GAC, EU/DEVCO, German MoFA, OCHA/IHF, DGD, OFDA

· You master planning, assessment, writing and have analytical skills

· You are fluent in English and have excellent communication and networking skills.

· You know how to organise and prioritize, coordinate and the transfer of knowledge

· You master Microsoft applications. Strong skills in editing and formatting.


Position based in Erbil, where there is an active social life and most facilities are available. The position will require frequent travel to the areas of intervention, where HI teams are working in community resources centres, IDP camps, health facilities and the communities in areas of Iraqi Kurdistan, Kirkuk, Nineveh, Diyala and Anbar and Baghdad and Basra if visas are issued. The security context remains fluid and movement restrictions can be introduced on an ad hoc basis.


At HI, the conditions offered are up to your commitment and adapted to the context of your mission.

· 12 months International contract starting from 1st of August 2021

· The international contract provides social cover adapted to your situation:**

o Unemployment insurance benefits for EU nationals**

o Pension scheme adapted to the situation of our employees: If you already have a personal pension scheme HI will contribute at the same level of your personal monthly contribution with a maximum of 272.53€/month ; If you do not have a personal pension scheme, we will open a private pension account with your contribution of 272.53€/month and a contribution of HI of the same amount**

o Medical coverage with 50% of employee contribution **

o Repatriation insurance paid by HI**

· Salary from 2214 € gross/month upon experience

· Perdiem : 488.49 € net/month - paid in the field

· Paid leaves : 25 days per year;

· R&R : according to the level of the mission Level 2: 5 days every 3 months

· Position: open to couples (from 12 months of mission):

§ Support travel costs (air ticket & visa) for accompanying dependent and health/ repatriation insurance if the dependent has no income/

§ Mission of more than 18 months: payment of one yearly additional return flight

· Housing : individual taken in charge by HI**

If you are resident in the country: local package

How to apply:

Only online by joining a CV and cover letter via the following link:

Applications will be processed on an ongoing basis, don’t wait for applying !

Only successful candidates will be contacted.

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