EOC Facilitator / OVC Facilitator): WASH Facilitator (Construction Projects)

Country: Yemen
Organization: CTG
Closing date: 21 Jun 2021

Overview of CTG:

  • CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:

  • Yemeni people are facing irregular & insufficient access to safe WASH provisions. An estimated 15.4 million people (including over 3.4 million women & 8.4 million children) require support to meet their basic WASH needs during 2021, of which 8.7 million are in acute need. Infrastructure damage from conflict, the effects of climate change & natural hazards, the deteriorating of the socioeconomic situation & impact on imports have left water & sanitation systems struggling to meet the basic needs of populations. An estimated 49% & 42% of Yemenis have no access to safe water & adequate sanitation respectively. Alongside significant population displacement & increasing poverty, communities are forced to resort to negative coping mechanisms in relation to WASH access & behaviors. Such critical WASH conditions are significantly heightening the risk of malnutrition, increasing the WASH related disease burden & outbreaks including, cholera & dengue.
  • Against above mentioned background, our client has revised the program strategy for 2021 - 2022. The strategy highlights the positive contribution that our clients WASH programming will make to address children’s right to basic human right of safe drinking water, adequate sanitation & hygiene awareness.
  • The overall purpose of our clients Yemen’s WASH programming is to ensure that more children, especially the most vulnerable, are provided with access to basic human right commodity. The WASH program will continue according humanitarian emergency response top priority, particularly in high severity areas (disease outbreaks, malnutrition & IDPs influx) & those experiencing an emergency, necessitating a relief intervention for addressing lifesaving needs in the immediate term. Simultaneously, the WASH program will explore every opportunity to pursue stronger links between humanitarian & development programming through strengthening the resilience of local institutions & capacity building of local communities to advance durable solutions in a cost effective manner by preserving the existing structures.
  • WASH Facilitators will be in direct touch with all partners in their respective governorates. WASH Construction Facilitators will assist our clients WASH Specialists / Officers in the FO in the preparation of water & sanitation infrastructure projects documents through data collection, technical assessment, project scoping also in the preparation of projects initiation documents including need assessment report, BOQ's, cost estimation & input to environment & social safeguard instruments. Following up & monitoring of ongoing WASH activities, conducting rapid situational & technical assessments as & when required & coordinating with our clients staff to implement any emergency activities which ensure continuity of delivering the basic services for more vulnerable people. A total of 5 WASH Facilitators are required to provide the required technical support to different FO's.

Role objective:

The Facilitator will work under the guidance & supervision of the respective WASH Specialist / Officer in the assigned geographical areas by performing the following tasks:

  • Conduct initial situational & technical assessments of WASH situations & infrastructure as may be required during emergency & in hard to reach areas.
  • Monitor the implementation of project / program activities, including annual work plan / project or activity plan / contract / PCA, progress reports, project inputs & assists in ensuring that the project is implemented in accordance with the plan & standards.
  • Assist in implementation & follow up of project / program activities related to emergency preparedness, response & on preventative WASH infrastructures.
  • Assist in implementation & follow up of our clients fuel support to LWSCs’ focusing, record all fuel dispensed against every water facility & track this over time, reconcile total fuel distributed against total water produced per each facility, relate the amount of fuel distributed to facilities to the M3 of water produced & monitor water availability at household level which includes (regularity of water distributed, quantity of water received from LWC’s & satisfaction of water supply (regularity / quantity)).
  • Report on actual or possible deviation from the project / activity plan (i.e. standard & schedule) & recommends course of corrective actions.
  • Conduct physical verification of progress / completion of implementation of project / program activities.
  • Inspect warehouses of partners to verify quantities of WASH supplies including fuel in stock or dispatched as may be delegated by our clients staff.
  • Participate in WASH coordination meetings at governorate & district level & other WASH functions as may be delegated by our clients staff.
  • Assist & represent our client in the inceptions / initiations of new WASH projects & during handover activities of completed projects including participation in handover visits, review of final report & issuance of substantial & final completion certificates & any other relevant task as may be delegated by clients staff.
  • Coordinate with the govt. counterparts / NGOs / CBOs for documentations that are necessary for project / program identification & selection, implementation, processing of payments & confirmation / verification of completion of project / program activity.
  • Promote safe WASH practices, including appropriate use & maintenance of WASH facilities & services.
  • Ensure that action is taken to mitigate priority water & sanitation related health risks.
  • Help identify needs for NFI relevant to hygiene, participate in the choice of items, targeting strategy, promotion of effective use & PDM.
  • When needed to supervise WASH activities of partners in line with relevant standards, codes of conduct & humanitarian principles.
  • Supervise hygiene promotion activities & WASH NFI distribution & resources so that they are implemented & handed over or ended in a way that promotes local capacities & sustainable operations.
  • Drafts relevant progress, status & situational reports on regular basis with recommendations.
  • Assists in the procurement & contracting process & the identification & selection of technical supplies, equipment & monitoring of WASH supplies & contracts chain.
  • Facilitates & compiles training & orientation materials for those involved in program implementation, including partners, counterparts, donor & media visits.
  • Participate with the partners to analyses engineering mechanical or electrical designs of pumps, motors, transformers, or generators or other electromechanical works.
  • Select electrical or mechanical equipment, materials, components, or systems to meet functional specifications.
  • Ensuring that installation & operations conform to contracted standards & specifications.
  • Review & check payments accuracy according to HACT+ procedures, by verification of payees lists, implemented activities & confirmation of activities are done according to the plan, support our clients staff in auditing the invoices & verification of its consistency with progress reports & actual achievement.
  • Undertakes any other tasks as requested by WASH Specialist / Officer.

For WASH construction & rehabilitation projects, WASH in institutions (health & schools) the tasks will be as follows:

  • Under the guidance of WASH Specialist & Officer & in close coordination with WASH Construction Manager, discuss water & sanitation proposed interventions (scope, impact, risks, duration, location) with Local Water & Sanitation Corporation (LWSC) technical staff, health & education personnel, local authorities to identify the needs & gaps.
  • For project preparation & planning phase, undertake data collection of all relevant & required information to prepare (need assessment report & social & environmental safeguard instruments).
  • Review technical documents, BOQ's, design document, drawings & any other information provided by LWSC related to these proposed projects.
  • Conduct site visit to assess & verify the needs on the ground, conduct technical assessment of the water / sewerage / school & health facility, evaluate existing operational condition, verify the scope of work required to ensure efficient & effective performance post intervention.
  • Prepare project documents, (need assessment report, BOQ's, drawings, project TOR, utilization monitoring plan whenever necessary) supported by data collected & information gathered.
  • Follow up discussion with LWSC, health & school or education staff to finalize scope of work / BOQs based on site visit outcomes & to finalize cost estimation of the BOQs.
  • Participate in bids technical evaluation if required.
  • Facilitate site handover to the contractor in consultation with LWSC, health & education departments, local authorities in order the contractor start construction & rehabilitation works.
  • Conduct regular site visits to the projects & undertake supervision & monitoring of implemented works against the defined scope of work as per the BOQs & drawings, assess work progress & quality of work & report any constraints related to project implementation to WASH Construction Manager & / or construction unit as per the agreed schedule.
  • Under site supervision provide all necessary guidance & instructions to the contractor & ensure contractor’s compliance with the technical specification in the BOQs & contract terms & conditions. This includes testing & verification of implemented & completed works during project milestones.
  • Report any breach in our clients contract, terms & conditions, or any violation to our clients code of conduct & violation to environmental & social safeguard, health & safety measures.
  • Ensure the implementation of environmental, health & safety mitigation measures listed in ESS instruments on site are implemented by the contractor as per the environmental & social clauses in the contract.
  • In case work supervision is conducted by an engineering firm, the role will be limited to monitoring of work progress only & report if there is any issues related to PSEA, quality of materials & work implemented or ESS instruments.
  • Submit bi-weekly progress reports & update on project implementation whenever required.
  • Assist / facilitate joint monitoring committee (our client, LWSC / ministry, contractor / supplier) representatives during work measurement or monitoring visits also participate in the preliminary & final handover process.
  • Ensure all pending comments raised during the preliminary handover are satisfactorily completed by the contractor before the final project take over.
  • Responsible for project documentation by ensuring all project documents & records are well maintained and filed also, project’s tracking sheet are updated.
  • For supplies delivered to LWSC warehouses & stores, ensure the implementation of our clients utilization / installation plan, monitor the quantity still in stock at LWSC warehouses & conduct site visits to evaluate the implementation works & report impact.

Project reporting:

The Facilitator will work under the guidance & supervision of the respective WASH Specialist / Officer in the assigned geographical areas by performing the following tasks:

  • Reports on the assigned tasks regularly / weekly & monthly basis & / as requested.
  • Collects & analyzes data for the situation analysis, program / project planning.
  • Follow up, monitoring field WASH activities.
  • At project preparation phase ensure project’s objectives are (S.M.A.R.T) Specific, Measurable, Achievable, Realistic & Time bounded & in line with our clients RWP & priorities.
  • Project documents (need assessment report, priced BOQs, drawings, technical specifications, project general & specific terms for tendering, inputs to safeguard instruments) are well prepared & timely submitted.
  • At the implementation phase & through site supervision, ensure quality & timely implementation of work.
  • Reporting, ensure all relevant data for project design are collected & consolidated in the need assessment report.
  • Work progress reports are submitted in timely manner to WASH Specialist & Construction Manager & / or construction unit.
  • Coordination with local authorities & communities.

Team management:

  • This role has no team management responsibility.

Education:

  • Bachelor's degree in Electrical or Electromechanical, Civil Engineering or any equivalent field, certificate in Project Management is an asset.

Work experience:

  • Minimum of 6 years of demonstrable relevant Construction experience and/or minimum of 6 years of demonstrable relevant Water & Sanitation experience.

Geographical experience:

  • Minimum of 6 year of experience in Middle East (essential).

Languages:

  • Fluency in Arabic and English are essential.

Key competencies:

  • Relating & networking.
  • Persuading & influencing.
  • Analysing.
  • Learning & researching.
  • Formulating strategies & concepts.
  • Communication.
  • Working with people.
  • Drive for results.
  • Applying technical expertise.
  • Planning & organizing.

Other relevant information:

  • Qualified female candidates are encouraged to apply for this role.
  • Candidates applying for this role MUST a detailed & recent copy of their resume on their candidate profile.

How to apply:

Candidates interested in applying for this role need to register on CTG website & apply for this role using the below link:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a113W000001G1dO



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