Documentation Consultant for PROSPER- India Program

Country: India
Organization: Asian Disaster Preparedness Center
Closing date: 30 Jun 2021

This consultant position is open for Indian Nationals only. The position is based in Patna, Bihar State of India.

A. About Asian Disaster Preparedness Center
ADPC is an autonomous intergovernmental organization with a vision to reduce disaster
and climate risk impacts on communities and countries in Asia and the Pacific by working
with governments, development partners, international organizations, NGOs, civil society,
private sector, media, and other key stakeholders.

ADPC Strategy 2020 guides the organization in providing comprehensive risk reduction
support to countries and communities in Asia and the Pacific. ADPC recognizes the
importance of examining the linkages between disaster risk management, poverty
reduction, gender equality, sustainability, rights-based approaches, climate change and
regional cooperation.

For details please refer to ADPC website at

B. Background
ADPC is currently implementing two programs, namely “Program for Strengthening Preparedness for Emergency
Response and Recovery in India (PROSPER-India): and “COVID-19: PROSPER-India Program Support to Bihar
Government (INCOV)” in Bihar, India with financial support from Bill and Melinda Gates Foundation.
PROSPER-India is a three-year program focusing on providing technical support to the Government of Bihar in the
implementation of DRR activities identified in the Bihar DRR Roadmap (2015-2030). Furthermore, an India COVID-19
support Grant is also being implemented from June 2020 – December 2021 to strengthen the emergency preparedness and response functions of the Government of Bihar (GoB) for COVID-19. These efforts are primarily targeted at the Disaster Management Department (DMD) and Health Department (HD) of Government of Bihar for strengthening Emergency Operations Centers for Response, Risk Communication, and Awareness-raising and enhanced Knowledge Management for COVID preparedness.

C. Statement of Intent
Under the output on “Good Practice Documentation and Knowledge Sharing,” one of the key activities proposed is
documentation of good practices during the ongoing second wave of COVID-19 crisis in Bihar. Government of Bihar
has taken various steps to minimize the spread of COVID-19 in Bihar, under the provisions of the Disaster Management Act 2005 of Government of India, that have been useful in managing the crisis.
The service of a documentation consultant is required to work with the PROSPER-India Team in Bihar, Disaster
Management Department, Health Department and Agriculture Department to develop knowledge products such as
Coffee Table Books, case studies, process documents, articles, etc, would be developed for capturing the success,
ultimate impacts, and learning of the program interventions including experience of COVID-19 management. The good practice documents and knowledge products will be disseminated to concerned stakeholders and wider audiences through different media to generate interest in similar interventions in India and other countries.
The consultant hired for the task would be provided with secondary information and reference material related to the
assignment. ADPC team in Patna will help liaise with stakeholders to be consulted for collecting primary information
and data as required. The consultant will also work closely with other PRR staff during the entire period.
This consultant position is open for Indian Nationals only. The position is based in Patna, Bihar State of India.

D. Qualifications and Experience:
● Master’s degree in any subject related to Development Communications / Disaster Management/ Social Sciences/
Rural Development any other relevant discipline from a recognized university.
● A minimum of ten years’ experience is required.
● Understanding of disaster preparedness / resilience related projects
● Excellent command of English and Hindi- both written and spoken.
● Excellent computer skills, especially skills in operating the MS Office (word-processing, spreadsheets, and
Safer communities and sustainable development through disaster risk reduction. Page | 2
● Experience of having undertaken similar assignments.
● Excellent interpersonal and public relations skills; ability to work with a team in a multi-cultural environment
● Strong desire to learn; undertake new challenges; must have self-confidence; a willingness to work hard; a good
sense of humor and fun but with seriousness about the quality and excellence of work

E. Personal Qualities:
● Self-motivated, pro-active and takes initiatives;
● Demonstrated ability to plan, and organize work & time independently;
● Verbal and written communication skills in English, knowledge, and the ability to speak in Hindi are essential.
● Excellent interpersonal and public relations skills; ability to work with a team in a multi-stakeholder environment.
● Strong desires to learn, undertake new challenges including working during COVID-19 outbreak, must be a creative
problem-solver, and must have self-confidence;
● Willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.

F. Purpose of the assignment:
The primary purpose of the assignment is to work with PROSPER-India Team in Bihar to
develop knowledge products such as Coffee Table Books, case studies, process documents,
articles etc. The consultant will be guided by Director, PRR and will also work closely with
other PRR staff as required.

G. Duties and Responsibilities:
Under the overall guidance of respective Program Manager and Project Manager/Technical
Specialists at ADPC, the consultant shall be working independently in developing the
knowledge products. Specific tasks will include –
● Prepare the framework of knowledge products documentation with clear timelines.
● Carry out consultations and key informant interviews to capture data set for the
required documents to be developed.
● Capture relevant photographs to be included in the knowledge products such as Coffee
Table Books, Case Studies etc;
● Prepare brief report of the assignment including but not limited to narration of the
background and methodology.

H. Key deliverables:
● Bilingual (English & Hindi) Coffee Table Book on -
a) “Covid Vaccination Management in Bihar” in ready to print format. Ten hardbound
copies to be submitted.
b) “Response and Management of Covid Second Wave for a safer Bihar” in ready to print
format. Ten hardbound copies to be submitted.

● Case Study document on -

a) Monitoring of uninterrupted supply of Oxygen in Bihar

b) Management of Community Kitchen – All blocks of Bihar
c) Defeating Covid – Transformation of Patliputra Sports Complex
as Covid Care Center
d) Tika Express (Vaccination Express) – No one is left behind

● Process Document on -

a) Bihar Mausam Sewa Kendra (BMSK)

b) End to end early warning reach to the communities for
Agriculture sector in Bihar
c) GIS monitoring and tracking tool in collaboration with ISRO
● Prepare the framework of document and processes to be followed with clear timelines.
● Any other work, as assigned by the Program Manager and Project Manager.

I. Reporting Relationship:
In performing the duties and responsibilities indicated above, the consultant will be
supervised by the respective Managers/ Project Manager/Technical Specialists at ADPC.
The consultant will also closely work with other ADPC program team members.

J. Contract Duration: July 2021 – May 2022

How to apply:

How to apply:

Interested Candidates can submit the completed ADPC consultancy application form, (downloadable from or ADPC Website), resume, copy of degrees/certificate(s) together with a cover letter, to Applicants are required to submit their financial proposal with details for development of the knowledge products.

Due to the urgency to fill this role, applications will be reviewed on a rolling basis and we reserve to close this advert before the confirmed closing date when we are in receipt of sufficient application

Women are especially encouraged to apply.
ADPC encourages diversity in its workplace and supports an inclusive work environment.

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