Reporting Specialist

NGO Jobs / UN Jobs Vacancy

Country: Egypt
Organization: St. Andrew’s Refugee Services
Closing date: 12 May 2021

Founded in 1979, StARS is a refugee service provider in central Cairo that works to enhance the quality of life for refugees and vulnerable migrants through five broad program areas: education, psychosocial, legal, community outreach and unaccompanied youth and children support services. We provide high-quality services meeting the unaddressed needs of refugees, and we provide a safe and inclusive space for displaced people to come together as a community. We work for refugees, with refugees, to make rights recognition a reality.

StARS’ Mission: Driven by a commitment to justice and fairness, StARS works as displaced people and for displaced people to respect human dignity and enhance quality of life.

StARS’ Vision: Displaced people lead in the creation and implementation of responses to different forms of migration to establish safe, just, welcoming, and inclusive communities globally.

We serve people from many places, including Eritrea, Ethiopia, Iraq, Somalia, South Sudan, Sudan, Syria and Yemen.

To learn more please visit our website: or our Facebook page

Job overview

The Reporting Specialist is responsible for drafting, compiling, editing, and finalizing narrative reports and funding applications. In coordination with the Deputy Director of Programs and the Monitoring and Evaluation Unit, they ensure the delivery of accurate, high-quality reports. Under the supervision of the Director of Programs, the Reporting Specialist is responsible for the following tasks and other duties, as assigned:

Responsibilities and Duties


▪ Draft and compile narrative progress reports based on inputs from StARS departments.

▪ Review and edit narrative progress reports drafted by StARS Departments and Programs.

▪ Undertake a thorough review of donor reports, correct errors and resolve discrepancies, and thereby support the submission of high-quality narrative reports;

▪ Consult with StARS departments and programs to respond to ad hoc reporting requests;

▪ Confer with StARS departments and programs to respond to questions and concerns from various funders and donors promptly;

▪ Create presentations to communicate reports in visual and written formats using online tools;

▪ In coordination with the Monitoring and Evaluation Unit, ensure the implementation of effective monitoring & evaluation tools, including noting any changes in surveys or how to calculate data.

▪ Keep up-to-date on all reporting deadlines and ensure timely submission of donor reports in coordination with the relevant StARS departments and units.

▪ In coordination with the Monitoring and Evaluation Unit and other relevant staff, keep detailed and thorough knowledge of all project indicators and reporting templates.

Cross-departmental support:

▪ Provide technical guidance to StARS departments and programs to meet internal reporting requirements and deadlines;

▪ Develop capacity development tools, including training materials and packages.

▪ Train new management staff on report drafting, and provide ongoing training based on needs identified through their reviews of input from StARS Departments.

▪ Assist in identifying and resolving any issues with monitoring and evaluation systems and reporting tools.

▪ Support department directors and coordinators in improving their knowledge of Monitoring and Evaluation systems and reporting tools, as well as giving feedback on reports submitted.

Basic Competencies:

Professionalism: Demonstrate professional competence and expert knowledge of the relevant substantive areas of work.

Respect for Diversity: Demonstrate an appreciation of the multicultural nature of StARS and the diversity of its staff.

Ethics and Values: Demonstrate and safeguard ethics and integrity.

Work in teams: Demonstrate ability to work in a multicultural, multi-ethnic environment and maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication

Functional Competencies:

▪ Excellent command of written English.

▪ Strong analytical and report writing skills.

▪ Ability to synthesize program performance data and produce analytical reports.

▪ Strong planning, goal-setting, prioritization, and organizational skills.

▪ Ability to pay close attention to detail.

Working Hours: The Reporting Specialist is expected to be at work for 40 hours per week, between the hours of 9am and 5pm, from Sunday to Thursday. Longer hours, evening and weekend work are sometimes necessary. Work will be conducted both in StARS premises and also in refugee communities and centers.

Supervised by: Director of Programs

Salary: 13,000 EGP/month, rising to 14,000 EGP/month following successful completion three-month probationary period. Plus 4,020 EGP/year Health Coverage and 100 EGP/month Saving Scheme Contribution upon completion of probationary period.

Additional official benefits as stipulated in StARS Staff Handbook Guidelines.

This position is subject to a three-month probationary period, at which time the employee’s performance will be reviewed and probation may be extended.

Closing date for applications: 12 May 2021

Anticipated Starting date: As soon as possible

How to apply:

Please send your Cover Letter and CV to using the subject line “Reporting Specialist”**.**

Note: Only short-listed applicants will be contacted for an interview. Working remotely is a possibility.

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