Director of Operations

NGO Jobs / UN Jobs Vacancy

Country: United States of America
Organization: Refugees International
Closing date: 31 May 2021

Based on impartial and independent field reporting, Refugees International (RI) advocates for assistance and protection for refugees and displaced persons, and for solutions to refugee and humanitarian crises. Our staff of advocates travel to some of the world’s most severe displacement crises to investigate first-hand the challenges displaced people face, create policy solutions, and demand action.

Refugees International does not accept government or UN funding, enabling us to speak freely and independently. This means that the humanitarian groups that respond to refugee and other displacement crises often view Refugees International as a key ally. Our expert recommendations are highly valued by senior officials of the U.S. administration and Congress, the United Nations, and governments around the world—the very people whose decisions can bring immediate relief and lifesaving solutions to refugees.

Director of Operations:** The Director of Operations has primary responsibility for 1) human resources, 2) personnel security, both at RI offices and during overseas travel by RI staff; and 3) other operational functions of Refugees International.

The Director will play a critical role as a member of RI’s management team in strategic decision-making and operations as RI continues to enhance its quality programming and build capacity.

The Director works with and supervises an internal Operations Manager and has a close collaborative relationship with the Director of Finance. The Director is also responsible for quarterly reporting to the RI Board of Directors and relevant sub-committees on HR, personnel security, and operations.

Principal Duties and Responsibilities

  • Human Resources:

  • Oversee the overall HR function at RI, including payroll and benefits, recruitment of new staff, maintenance of appropriate records including HR audits, and the development and management of staff evaluation processes

  • analyze staffing structure

  • Ensure compliance with RI policies and national and local labor laws

  • Maintain awareness of employee well-being and care and recommend appropriate management response

  • Work directly with supervisors to resolve human resources issues

  • Serve as the liaison between management and a staff-led Employee Advisory Group

  • Diversity, Equity and Inclusion (DEI):

  • Support RI’s coordinated efforts towards increased diversity, equity, and inclusion

  • Provide strategic leadership by creating, implementing, and evaluating new DEI strategies, and set DEI priorities with organizational leaders and promote accountability to those goals

  • Recommend changes to organization policies and procedures – drawing from research on best practices, building on current organizational efforts, and working with relevant managers – and oversee implementation

· Security:

o Oversee the development, monitoring, and enforcement of domestic and overseas security policies and procedures. This includes: overseeing and coordinating security efforts across the organization, impacting overseas travel, information technology, human resources, communications, legal responsibility, facilities management, and other areas

o Identify security initiatives and standards, including security training requirements

o Oversee network of vendors, consultants or third-party providers who provide support services and develop new security support relationships

o Conduct audits on current security platform and develop risk management assessment

  • Insurance and Licensure:

  • Oversee the Operations Manager’s work on the review and renewal of all insurance policies that affect the organization, including ones related to facilities, liability, health, benefits, and safety

  • Ensure that RI complies with mandatory and voluntary standards; oversee the biannual self-survey for compliance with industry standards

· Policies and Procedures:

o Work closely with Operations and Finance teams in conducting annual review of policies and procedures for organization and staff

o Ensure that all staff, consultants, and volunteers are informed of procedures and are in compliance

o Together with the President and Director of Finance, conduct the annual review and update of the Business Continuity Plan

· Legal:

o In close collaboration with the President, work to ensure that RI is in compliance with rules and regulations governing the operations of the organization and protected from legal liability

o Conduct staff trainings as needed

· Office Space and Systems:

o Work closely with Operations Manager to ensure that IT, operational systems, and all other office equipment and procedures support the effective operations of the organization

o Manage relationship with external IT services vendor

o Analyze and recommend options for short and long-term IT upgrades and investments

o Oversee the protection of intellectual property and computer systems, and the development and enforcement of network access and monitoring policies

o Serve as the primary point of contact for all issues relating to the office lease

· 401k administration:

o Administer RI’s 401k plan, including submission of Form 5500, mailing relevant documents to participants and compliance with fiduciary responsibilities

o Ensure appropriate resources are provided to staff to assist them in understanding their eligibility, enrollment, and account management process

Education/Experience Requirements:

· Bachelor’s degree, and ten years of aggregate professional experience in relevant and related fields, including—

o Human Resources: Five years of human resources experience; must have knowledge of best practices around strategic Human Resources, compensation/benefits programs, performance management, diversity and inclusion practices, and employee relations. Experience working in NGOs a plus.

o Security: Experience in an overseas environment in a security-related role or in coordinating with international development security colleagues; experience in post-conflict and/or high-risk environments a plus.

o Other: Some experience in facilities and IT management; proficient skills in MS Outlook, Word, Excel & Power Point.

Special Knowledge/Skills Requirements:

  • A successful record in setting priorities and communicating clearly with staff in a constructive and engaging manner.
  • Strong written and oral communication, and excellent relationship skills.
  • A multi-tasker with personal qualities of integrity, credibility, and dedication to the mission of Refugees International.

How to apply:

Applications should include a cover letter and resume. Send the application to In the subject line type Director of Operations and your family name. Applications will be reviewed on a rolling basis.

Expected Salary: $90,000-$120,000, depending on background and experience.

Refugees International is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.

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