Program Coordinator Consultant (National)

NGO Jobs / UN Jobs Vacancy



Country: Pakistan
Organization: Asian Disaster Preparedness Center
Closing date: 15 Mar 2021
  1. About Asian Disaster Preparedness Center
    The Asian Disaster Preparedness Center (ADPC), established in 1986, is a non-profit,
    autonomous, regional organization, international in status and non-political in management,
    staffing, and operations. ADPC has been created for scientific, educational, developmental,
    and humanitarian purposes to build people's and institutions' resilience to disasters and
    climate change impacts in Asia and the Pacific region.
    ADPC has more than 34 years of working experience in Asia and the national and local
    Governments of its founding charter member countries and countries of the Regional
    Consultative Committee (RCC) on Disaster Management. ADPC works to strengthen disaster
    risk reduction at all levels, from regional to national, sub-national, and even community
    levels. ADPC aims at supporting governments, strengthen institutions, and build capacity for
    mainstreaming DRR into development processes. It includes developing institutional
    systems, assessing disaster risks, undertaking disaster risk reduction programs, adapting to
    climate change, etc. Further details on ADPC and its programs can be found at
    www.adpc.net.
  2. Program Background

ADPC is currently implementing the “Strengthening Institutionalization of the Program for
Enhancement of Emergency Response” (PEER -5) in South Asia with technical and financial
assistance from the USAID Bureau for Humanitarian Assistance. The program has been an
essential instrument for enhancing disaster preparedness in the region by forming and
strengthening skilled emergency responder groups from communities, disaster response
agencies, and hospitals for the past 20 years in Asia. In this current phase of the program,
Pakistan will continue to work with partner agencies, including training and academic
institutions, as a project country. Building upon PEER's success in training emergency
responders and developing instructors for more than two decades in Asia, there is a need to
further strengthen the institutionalization of the PEER approach as an integral part of
existing and future policies, strategies, budgets, and programs of national and sub-national
governments and other non-government agencies including the private sector. The current
phase of the PEER Program (PEER-5) aims to strengthen national and regional partners'

institutional and technical capacity to accelerate the institutionalization and sustainability of
the PEER program in the program countries.
Furthermore, ADPC, with support from Bill & Melinda Gates Foundation (BMGF), has been
implementing the ‘Asian Preparedness Partnership’ (APP). The unique multi-stakeholder
partnership was formed with representation from the Government, Local Humanitarian
Networks, and Private Sector Networks from the six countries, namely, Cambodia, Myanmar,
Nepal, Pakistan, Philippines, and Sri Lanka. The APP strives to improve the interface and
partnership between Government, Local Humanitarian Organizations, and the Private Sector
for enhancing capacities through partnerships, knowledge resources, and south-south
exchange, training, and networking opportunities. Further information on the APP can be
found at https://app.adpc.net/.
APP activities are being carried out in the backdrop of the global COVID-19 pandemic with
preparedness and response actions in APP countries primarily led by the local actors,
namely national and sub-national governments, with support from the private sector, local
NGOs, and volunteers. ADPC is supporting the COVID-19 response systems in APP countries
through a special grant (‘COVID-19: Country Support to Asian Preparedness Partnership
(APP)’) that supports local partner organizations in responding to various challenges arising
from the pandemic through locally-led priority interventions.
This consultancy assignment's primary objective is to support in delivering program outputs
under the Strengthening Institutionalization of the Program for Enhancement of Emergency
Response in South Asia, Asian Preparedness Partnership (APP) Phase 2, and APP Program
Support to Countries during COVID-19 in Pakistan.

  1. Statement of Intent
    ADPC is looking to recruit a qualified consultant for the position of Program Coordinator to
    be based in Islamabad, Pakistan. The Consultant will support the implementation of the
    PEER Program as well as the Asian Preparedness Partnership (APP) Phase 2 and APP
    Program Support to Countries during COVID-19 in Pakistan. The activities include research,
    coordination, and facilitation of these program activities with the government and other
    partner organizations in Pakistan.
    This consultant position is open for Pakistani Nationals only based in Islamabad, Pakistan.
  2. Qualifications and Experience:
     Masters from a recognized university in the field of Disaster Management/ Public
    Health/ Environmental Science/ Engineering or related field.
     A minimum of five years of proven experience in project management,
    implementation, coordination, planning, and capacity building;
     The familiarity of working with the National and Sub-National Governments in the
    field of disaster preparedness and emergency response operations;
     Knowledge and proven experience in disaster preparedness, emergency response,
    and community-based disaster risk management;

 Sound knowledge of the disaster management system and structures in Pakistan,
including policies, strategies, guidelines, standing orders, and other emergency
preparedness related programs in the country;
 Knowledge of national and sub-national government agencies and international
organizations' working ethics would be an added advantage.

  1. Personal Qualities:
     Self-motivated, pro-active, and takes initiatives;
     Demonstrated ability to plan and organize work & time independently;
     Verbal and written communication skills in English are essential. Knowledge and
    ability to speak in local language would be an added advantage;
     Excellent interpersonal skills, team-oriented work style, and experience in working in
    a multi-cultural environment;
     Strong networking capacity and understanding of development work at national and
    sub-national levels;
     Strong desires to learn, undertake new challenges, must be a creative problem-
    solver, and must have self-confidence,
     Willingness to work hard, good sense of humor but seriousness about the quality
    and excellence of work.
  2. Purpose of the assignment:
    The assignment's primary purpose is to support the implementation of the PEER and APP
    Programs in Pakistan.
  3. Duties and Responsibilities:
    Program Management and Coordination:
     Draft PEER and APP quarterly and monthly work plans, in consultation with the
    country program manager;
     Support the country program manager to lead the coordination with consultants,
    interns, and partners on the timely implementation of program activities according
    to the agreed work plans with the NDMA as PEER and APP nodal agency in Pakistan,
    national implementing institutes, Local NGO partners, the private sector, and other
    stakeholder agencies in the country;
     Undertake research for technical reports and documents for APP and PEER (e.g.,
    institutionalization study and accreditation process), concept notes, and consolidate
    inputs from consultants, program partners, and stakeholders in consultation with
    the country program managers and the regional team;
     Work with national partner institutes in developing an institutionalization strategy for
    integrating program interventions into existing institutional frameworks and
    systems;

 Coordinate with the Technical Curriculum Review Groups (TCRG) in the review,
update, and institutional adaptation of training curricula on CADRE, MFR, CSSR, and
HOPE;
 Provide support and when needed, take the lead to plan, organize, and implement
national program activities such as APP meetings, training, and workshops; PEER
training (CADRE, MFR, CSSR, HOPE, Instructors Courses), workshops, program
reviews, and discussions, including the conduct of follow-up activities and
development of After Activity Reports (AAR) and meeting minutes.
Finance and Budget Coordination:
 Provide administrative, finance, and day-to-day support working with Finance,
Human Resource and Administration departments according to ADPC institutional
policies and guidelines for carrying out activities under the programs;
 Draft project and activity budgets following the overall budgets of the programs;
 Assist in project financial management, including monitoring of project budgets and
reporting of monthly financial statements and reconciliation.
 Ensure timely submission of liquidation reports by the partners and the project staff
in the country.
Information and Knowledge Management:
 Coordinate the design, production, and dissemination of knowledge products such
as process documents, fact sheets, brochures, project overviews, multimedia
products (audios and videos), success stories/ impact stories, and other related
materials;
 Prepare and produce content for monthly electronic newsletters, including carefully
curated articles and preparation and production of briefing materials on the
programs as needed/requested;
 Coordinate stakeholder outreach by planning and writing content for media, social
media, and events;
Monitoring and Evaluation:
 Under the overall guidance of the M&E Lead, act as the M&E country coordinator for
the assigned programs ensuring all information and data/statistics are collected,
updated, maintained, and shared through regular progress reports, program
performance monitoring sheets, and donor reporting, including the development of
data collection tools and templates;
 Assist the program management team in monitoring the performance targets
against the agreed M&E plans and work plans and report the progress on time;
Cross-Programs Support and Coordination:

 Amplify cross-learning and lessons learned with other programs of PRR;
 Coordinate with other thematic and operational departments such as the ADPC
communication team to enhance and promote program-related learning within and
beyond ADPC:
 Perform other duties and responsibilities as assigned by the Director, PRR.

  1. Key Activities and Deliverables:
    Program for Enhancement of Emergency Response (PEER)
     Organize meetings/workshops with participation from national partners;
     Collect data to support the development of the National Institutionalization Strategy
    of PEER Pakistan;
     Organize consultation meetings with training institutes and accrediting organizations
    for PEER accreditation and certification.
     Development of case studies to demonstrate PEER institutionalization processes
     Organize policy level dialogue together with NDMA and other national partner
    institutes in Pakistan.
     Organize study visits of partner institutes and instructors exchange activities as part
    of south-south learning and instructors mentoring support

Asian Preparedness Partnership and COVID-19 Support in Pakistan
 Supervise and facilitate the capacity building activities, and workshops carried out by
the sub-grantee as mentioned below:
 Provide facilitation support and provide technical inputs for workshops with Pakistan
Resilience Partnership (PRP) partners and relevant agencies for APP Phase 2.
 Assist and facilitate the PRP- Steering Committees’ coordination meetings, prepare
meeting minutes and reports
 Assist in development of workplans and budgets required under APP
 Assist in development of knowledge products for PRP and APP
 Coordinate with the sub-grantee for organization of capacity building events under
PRP
 Review and timely submission of events, progress and financial reports by the sub-
grantee and assist in communications and outreach, and dissemination of
knowledge products. Coordinate with the ‘Communication Focal Point’ of PRP for
regular updating of content for outreach through APP website and social media

  1. Reporting Relationship
    In performing the duties and responsibilities indicated above, the Consultant will be
    supervised by the Program Manager- Pakistan, under the overall guidance of the designated

Program Managers for PEER, APP, and APP COVID-19 support programs and the Director,
Preparedness for Response and Recovery (PRR) Department of ADPC. The Consultant will
closely work with other Project/Program Managers and Project Coordinators of the PRR
Department.

  1. Contract Duration
    15 April 2021 - 14 April 2022. The Consultant is expected to commence the work on 15 April
    2021 until 14 April 2022. Below is the suggested consultancy timeline with key deliverables
    and tasks.

How to apply:

Interested candidates can submit the completed ADPC application form (downloadable from
www.adpc.net or ADPC Website ), updated CV, together with a cover letter, to adpcjobs@adpc.net



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