Logistics Coordinator – Syria, Damascus

NGO Jobs / UN Jobs Vacancy



Country: Syrian Arab Republic
Organization: Triangle Génération Humanitaire
Closing date: 21 Feb 2021

The Logistics Coordinator works under the responsibility of the Country Director. He/she partly manages the Support Manager, who is responsible for overviewing the work of the admin, finance and HR assistant and logistic assistant. The Logistics coordinator will manage logistics focal points in Hama and Daraa from a functional point of view.

The main responsibilities include:

MANAGING LOGISTICS DEPARTMENTS AT COORDINATION AND FIELD LEVELS

  • Establish clear channels and harmonized procedures for all offices as required
  • Ensure the good management and documentation of all the supply chain activities in all operational offices
  • Ensure the respect of internal and donors’ purchase procedures
  • Ensure the quality and timeliness of the purchases
  • Proceed through regular compliance random check in order to ensure accurate procurement files
  • Ensure the good management of all the equipment, assets and premises
  • Ensure the good management of movement plan, the team of drivers and fleet of vehicles
  • Elaborate a stock strategy in line with the Program needs
  • Ensure the proper use and follow up of TGH Logistics internal tools (Purchase plan, purchase follow-up, etc.)
  • Ensure effective and cost efficient procurement planning by liaising with technical staff and/or Project Managers to ensure that procurement plans are detailed, in place and up to date
  • Examine and re-evaluate existing service contracts and oversee regular rent, utilities payments (i.e., electricity, phone and internet credit, etc.), office supplies contracts and running costs procedures
  • Ensure a proper and accurate archiving system in all TGH offices

STRENGHENING THE LOGISTICS DEPARTMENT

  • Build the capacities and autonomy of the Logistics Team
  • Ensure their HR follow-up (leave, appraisal, etc.)
  • Provide training to the logistics team on the internal logistics procedures, specific logistics subjects (stock management, supply chain, fleet management etc.), as well as logistics tools (purchase follow up, purchases requests, etc.)
  • Supervise and train the logistics focal point in Daraa and Hama
  • Recruit, if required, staff for the Logistics Department and provide training

SECURITY MANAGEMENT

  • Assist CD in the implementation and enforcing of internal security guidelines
  • Assist CD in the writing of security plans
  • Assist CD for security assessments
  • Upon request, ensure the security briefing to each new national staff
  • Ensure security equipment and devices are present and functional in all offices

GENERAL SUPPORT TO THE MISSION

  • Liaise with programs for procurement follow-up
  • Contribute to the respect of security measures applied by the CD
  • Contribute to any audit in collaboration with the Administrative, Finance and HR coordinator as per needed.

COORDINATION AND REPRESENTATION

  • Attend internal coordination meetings
  • Attend external inter-NGO logistic coordination meetings, and security meeting if needed

REPORTING

  • As and when needed, contribute to writing financial reports and compiling data for financial reports
  • As and when needed, contribute to writing budget proposals
  • Contribute to monthly reporting to Head Quarters for logistics
  • Regularly report to CD

This list of responsibilities could be modified according to the needs.

How to apply:

Please send your resume and cover letter on our website www.trianglegh.org to the attention of Amandine RUINART, Human Resources Officer.



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