Local Consultant

NGO Jobs / UN Jobs Vacancy

Country: Uganda
Organization: ZOA
Closing date: 21 Feb 2021

We Are Able! – Baseline Survey Uganda

Terms of Reference for local consultant

(to be carried out in West Nile and Acholi regions)

I. Background information **

1.1 Introduction

We are Able! works in six African States (Burundi, DR Congo, South Sudan, Sudan, Uganda and Ethiopia) as well as in the Netherlands and has as main objective ‘Co-creating inclusive governance for access to basic resources that leaves no-one behind’. We are Able! wants to see People with Disabilities (PWDs) improving their right to land and food security by creating an enabling environment for action at grassroots level.

In Uganda the We Are Able! Consortium consists of (I)NGOs, namely ZOA as lead, NUDIPU and Light for the World (LftW). In addition, The Hague Academy (THA) and Vereniging Nederlandse Gemeenten Internationaal (VNGi) have been subcontracted under this grant.

We Are Able! is being financed by the Dutch Ministry of Foreign Affairs under the Power of Voices subsidiary framework and runs from January 1st 2021 until December 31st 2025.

We are Able! evolved from a call by southern partners for empowerment, inclusion and support to show they are able. Disable People’s Organiations (DPOs) play a crucial role in ensuring responsive, inclusive, participatory and representative decision-making at all levels. DPOs are representative organizations of persons with disabilities, rooted in and committed to the principles and rights recognized in the UN Convention on the Rights of Persons with Disabilities (UNCRPD). The core of the programme is in line with the Dutch Embassies’ Multi Annual Strategic Plans which include food security for each country. It has taken also a gender sensitive Disability Inclusive Development Approach to ensure that all aspects of the programme are inclusive and accessible to women and men with disabilities.

The global consortium consists of ZOA, The African Disability Forum (ADF), Light for the World (LftW), The Leprosy Mission Netherlands (TLM) and implementing partners VNGI and The Hague Academy for Local Governance. The national DPOs play a key role in We are Able! Together with local DPOs they define the country-specific programmes. Consortium partner ADF is a recognized umbrella organization for DPOs in Africa and a direct link to the targeted DPOs on national, sub-regional and pan-African level. The national DPOs in which the consortium will work with include: FENOPHACO in DRC, FENAPD in Ethiopia, UPHB in Burundi and NUDIPU in Uganda. In Sudan the consortium will work with the Sudanese National Union of Disabled and Cross Disability Federation.

1.2. Programme Objectives and expected outcomes

Overall Programme Objective: By 2025, through engagement with public authorities (formal and informal powerholders), men and women with disabilities and other marginalized groups, are successfully influencing laws, policies, practices and norms for improved food security for all. The following specific objectives (SO)/Outcomes are expected to be realized at the end of the project: Outcome I. Women and men with disabilities and other marginalized groups are actively participating in local CSOs/DPOs.

· *Output1.I.** Women and men with disabilities and other marginalized groups are aware of their rights, mobilized and capable to claim their rights through participation in inclusive CSOs/DPOs. Outcome II. Local and inclusive CSOs/DPOs are actively involved, legitimate and have more ownership in lobby and advocacy at all levels and are able to influence the gender sensitive Local Inclusion Agenda and improve equal rights and access to basic resources for all

· Output 2.1. Local CSOs/DPOs are strong, legitimate and capable to lead their own agenda and are effectively connected to CSOs/DPOs in different geographical areas, including the national level

· Output 2.2. CSOs/DPOs are capable to conduct effective lobby and advocacy and influence practices and norms for inclusive governance Outcome III. Local authorities are actively engaging with DPOs/CSOs to develop laws and practices and set norms for inclusive governance.

Output 3.1. The awareness and capacity of public authorities (formal and informal powerholders) has increased to engage with CSOs/DPOs and individual women and men with disabilities and these groups feel that their needs are taken seriously, thus contributing to the legitimacy of public authorities.

Output 3.2. A local training curriculum on inclusive governance is developed and local trainers have the capacity to implement the curriculum.

Output 3.3. Public authorities have increased capacity to design and implement Policies for inclusion of women and men with disabilities (Local Inclusion Agendas).

A number of specific indicators are established for We Are Able! Uganda, which will be used in support of overall basket indicators at global consortium level. These will be confirmed by the start of the baseline survey.

2. Objective of the Baseline Study

At the start of the 5 year programme a baseline study is carried out, with coordination from the Netherlands and across the 6 participating countries. A local consultant is required for the Uganda baseline study, to work in coordination with the consultant in the Netherlands.

The purpose of the baseline is to generate concrete data on the overall status of disability inclusion programmes against attitudinal, structural and transactional barriers that are influencing the ownership, control and use of basic resources by women and men with disabilities at various levels; local, regional and national.

The specific objectives of this baseline study are to:

a) Depict the actual situation in the targeted districts in West Nile and Acholi regions[1], through documenting the existing qualitative and/or quantitative values of project indicators at output and outcome level that will facilitate programming action

b) Gather and present indicator baseline information and targets that can be used as a basis for mid-term and final evaluations;

c) To produce information which can be used as a basis for the overall project monitoring and evaluation against the set indicators over the course of the project implementation period;

d) To identify key implementation strategies, modalities and input for the project implementation phase;

e) Develop and include M&E tools (e.g. data collection tools, progress reporting templates) for monitoring of the project during the project implementation and

f) Map other similar programs/projects in the targeted districts

3. Methodology of the Baseline Study

The overall framework of the baseline survey design will be developed by the Netherlands level consultant, who will liaise with and support the Uganda level consultant to ensure the methodology is fit for purpose and deliverable within Uganda. The Uganda level consultant will be responsible for delivery of the evaluation, and remaining in close contact and consultation with the Netherlands level consultant, as well as the members of the consortium in Uganda.

It is expected that the baseline evaluation will follow the following standard phases:

· Desk Review – followed by inception report, for discussion with the Netherlands level consultant, and consortium members in Uganda, to be able to proceed with practical arrangements for the field phase

· Field Phase – following the detailed baseline survey work plan as agreed in the inception report. The following activities are likely, to support triangulated and objective finding of the baseline survey: Household Surveys, Focus Group Discussions(FGDs) with targeted beneficiary and Key Informant Interviews (KIIs) with key stakeholders. Since the field phase will need to be carried out in 2 regions, the consultant should take this into account in the planning and delivery preparation.

· Data should be collected using Kobo forms uploaded on ZOA Kobo accounts.

· Synthesis Phase: Including data Analysis: data entry, cleaning and analysis, and the n reporting: preparation of draft and final report of the baseline, with the support and oversight of the Netherlands level consultant

4. Timeframe

The baseline evaluation is expected to be conducted in Uganda by the end of March 2021

Consultants should summarize their work plan using the table below. Major tasks of the baseline assessment should be described with realistic timeframe (schedule) from the start to the end. The baseline is expected to be completed in a total effective days of 30 days spread over 4 Weeks as shown below in the table.

Major activities # of days Responsible body


1.1 Briefing of consultant on ‘’We are Able’’

programme and background discussions ½ day ZOA

1.2 Desk review 2 days Consultant

1.3 Inception report preparation and submission 2 days Consultant

1.4 Inception report review 1 days ZOA

1.5 Inception report presentation ½ day Consultant

1.6 Incorporating inception report feedback 1 day Consultant

2.1 Data Data collection – in 2 regions –

including training evaluators 12 days Consultant

2.2 Data validation 2 days Consultant & ZOA

3.1 Data entry, cleaning and analysis 5 days Consultant

3.2 Draft report preparation 8 days Consultant

3.2 Draft report review and internal validation 4 days ATA Consultant to ZOA staff

3.4 Final report submission, with tool and cleaned raw data 1 days Consultant

5. Budget

The costs related to this baseline study is expected to be submitted by the consultant together with the technical proposal. Payment will be issued in instalments and final payment to the consultant will be made after the final baseline report has been approved by ZOA Netherlands.

6. Division of Responsibilities

6.1. Roles and Responsibilities of the consultant/consulting firm

· Submit the technical and financial proposal with clear proposed study methodologies

· Review documents and submit Inception report with detailed survey methodology and design and separate data collection tools (Interview, FGD, KII and Observation)

· Develop the field work schedule

· Develop Quantitative data collection on Kobo tool box and use own mobile apparatus as required

· Hire, train and manage enumerators for quantitative data collection

· Administer and supervise data collection, data entry and analysis of quantitative surveys

· Conduct qualitative data collection with experienced facilitators

· Analyze both qualitative and quantitative data to report in a clear and accessible format

· Provide regular progress update to Netherlands level evaluator and ZOA Uganda (MEAL coordinator and/or MEL Senior Officer We Are Able)

· Seeking comments and feedback from consortium members regularly, through the consortium manager, to incorporate in the final report

· Provide all deliverables and final report to ZOA Uganda as per the agreed timeframe

6.2. Roles and Responsibilities of ZOA Uganda in collaboration with consortium partners (including HQ MEAL team)

· Facilitate all arrangements required for the field data collection process

· Guidance and technical support as required throughout the baseline survey processes

· Coordinates throughout phases of study in collaboration with partners staff as required

· Effect payments of the services as per the contract agreement

· Review and approve inception reports, tools and other relevant documents/requirements.

· Review the draft report and provide feedback to the consultant

· Approve all final deliverables and disburse of payment to the services as per the contract agreement.

7. Resources

The overall baseline study for We Are Able! will be coordinated by a consultant in the Netherlands across the 6 countries. The Uganda consultant will be in regular contact with this person, through online means, for support, advice, and to ensure consistent approaches to be used across the consortium.

The main support and contact in Uganda will be the Senior MEL Officer for We Are Able Uganda. Additional contact points are:

  • We Are Able! Consortium Coordinator Uganda**

  • ZOA MEAL Coordinator

  • ZOA Manager of Program Quality**

  • M&E specialists within consortium partner organisations in Uganda**

The consultant team will assign its team leader who is responsible for the communications and coordination until the survey is completed and reported. The consortium partners in Uganda will review the baseline report through the MEL Senior Officer.

8. Expected Outputs/Deliverables

The Consultant should deliver the following:

a. Inception Report

b. Draft Report: A draft report on the baseline survey of the Project and initial results from the data collected and empirical study will be submitted. The report should include a list of stakeholders interviewed, and graphical map should include data collection points (e.g. referenced through Kobo, ODK or any other mobile data collection system.)

c. Dissemination meeting of findings: The consultant will present to consortium partners the initial findings. The consultant will address the feedback from the internal validation presentation.

Deliverable: PowerPoint presentation of draft findings

c. Final Report: by incorporating all the comments received from ZOA and partners on the draft report, the final report of the assessment should be produced. The content of the draft and final report suggested to be the same, draft report template can be used for final report as well.

d. Raw Data and Study Resources: The consultant should annex any relevant documents related to the assessment. He/she will also submit raw data of the assessment to ZOA[2]. The consultant should respect the property right of all primary data/information generated as a result of this assessment. **

All written documents will be submitted in English in Microsoft word/excel and pdf in soft copy.

9. Consultancy Requirement **

The lead consultant/Researcher must be a senior expert in conducting and facilitating baseline surveys on large and complex programmes, holding a minimum of a Masters degree in Social Science, Development study, Economics, Rural Development or a related subject and practical knowledge in conducting baseline surveys.

The consultant/consulting firm need to have the following key competencies, experiences and skills:

· A minimum of 10+ years’ experience in designing, implementing & managing baseline surveys on development programs. Experience on inclusive programing is an added value

· Proven track records in leading study teams and producing quality baseline survey reports.

· Proven knowledge and experience in MEAL.

· Experience on quantitative research and data analysis using statistical software (SPSS, Stata, and others).

· Proven ability to work with community and different stakeholders

· Work experience with different NGOs and their working environment

· Excellent writing and presentation skills

· English and local languages are required

· Experience in sign language is a plus

[1] Targeted districts are Nwoya and Omoro (Acholi region), Arua City, Vurra, Terego, Madi-Okollo and Yumbe (West Nile region)

[2] Raw data and tools can be shared on a memory stick or file transfer as an Excel xlsx format and data collection tools either as Word or Excel format.

How to apply:

The interested applicants on the consultancy services should adhere to the following application process and requirements:

· The proposal should not be more than ten (10) pages, excluding the supporting documents and will have the following contents:

  • The capacity statement describing how they meet required qualifications and competencies including summary of similar studies previously conducted

  • Expression of interest describing how they understood the consultancy assignment

  • Description of methodology, sampling strategy, approach to primary data collection and plan for data analysis

  • Work plan on the activities of baseline survey

  • Financial proposal that includes professional fees and all logistics expenses

  • Team composition with their qualifications and roles in the survey (Annex the CVs of key team members)

  • Minimum two samples of reports on surveys conducted that have been produced by the applicant, in soft copies (this will be treated as confidential and only used for the purposes of quality assurance)

The consultant/consulting firm has to submit both technical and detailed financial proposals to ZOA Uganda via CV Selection online link below.


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