Contracts Assistant

NGO Jobs / UN Jobs Vacancy

Country: United States of America
Organization: Creative Associates International
Closing date: 26 Mar 2021


The overall purpose of the Contracts Assistant role is to add value to the projects, divisions, departments, and stakeholders of the company by primarily providing relevant, accurate, and on-time administrative support with measured transition into a contractual management support role.

This position is housed in the Contracts Department, reporting to the Senior Contracts Managers. The position regularly interacts with clients and collaborates with program/technical staff as well as other support division staff.


  • Provide high-level administrative support to the Contracts team to reinforce effective management of departmental and company-wide initiatives;
  • With training serve as primary point of contact for all award closeout responsibilities;
  • Assist with the file management of all prime award documents;
  • Assist with the file management of sub-contractor/sub-recipient award documents;
  • Create tracking systems/databases that will enable proper and consistent management of sub-contractors/sub-recipients;
  • Identify and implement administrative improvements for departmental data management improvement (i.e., streamlining tracking systems; database updates; etc.);
  • Serve as primary point of contact/perform routine updates for department registration requirements (i.e., manage account maintenance for,, etc.);
  • Serve as primary point of contact for consultant agreement review and approval;
  • Serve as primary point of contact for proposal biodata review and approval;
  • Serve as primary point of contact for U.S. government reporting requirements such as the FFATA Subaward Reporting System (FSRS);
  • Conduct research of acquisitions and assistance issues as related to U.S> government and other client or donor regulations;
  • Assist with the documentation preparation for Headquarters' audits as related to prime- and subaward compliance;
  • Develop tracking systems that will support performance/deliverables management;
  • Support electronic data management/retention procedure development;
  • Assist with the drafting of draft project and company-wide policies and procedures, including but not limited to manuals, policy documents, workflow documents, and templates;
  • Assist with developing and maintaining systems for internal and external reporting related to contractual matters such as small business subcontracting, annual DCAA reporting, and other departmental reporting responsibilities; and
  • Perform any and all other duties as assigned.**Qualifications**

  • Bachelor's Degree in Business Administration, International Relations, or relevant discipline;

  • Minimum of one (1) year of previous work experience required; knowledge of Federal Government acquisitions and assistance instruments preferred.

  • Strong writing skills; demonstrated ability to craft professional business correspondence;

  • Knowledge of budget data entry is strongly preferred; demonstrated ability to effectively utilize Excel is required;

  • Strong research and critical analysis skills;

  • Meticulous attention to detail and ability to work independently;

  • Well-organized with demonstrated multi-tasking skills;

  • Strong, professional oral and written communication skills;

  • Collaborative, friendly, and flexible work style;

  • A proactive approach to both day-to-day tasks and departmental innovation initiatives; and

  • Commitment to a values-driven and culturally diverse work environment.


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