Consultant (PSEASH research and analysis)

NGO Jobs / UN Jobs Vacancy

Organization: Japan NGO Center for International Cooperation
Closing date: 23 Feb 2021

1. Issue:

Japan Quality and Accountability Network (JQAN), a network of like-minded humanitarian and development practitioners in Japan, was formed in 2015 to promote and advocate humanitarian core principle for the humanitarian aid community and partners with the objective to improve the quality and accountability of humanitarian assistance for the people suffering and damage caused by natural disaster and manmade crisis (More information on JQAN can be found at

To meet the objective, JQAN has participated in consultation process of CHS drafting and Sphere revisions, attending networking opportunities organized by CHS Alliance and Sphere, translation of latest edition of major standards, and implementing regular trainings to Japanese practitioners and government officials.

As part of pursuing its mandate, JQAN has recognized PSEAH (Protection from Sexual Exploitation, Abuse and Harassment) as one of important topics for Japan based NGOs, Government of Japan and other key partners. To enhance awareness and capacities to respond to SEA and SH accordingly and support for the partners to create enable environment to protect rights of recipients.

In this context, JQAN has decided to conduct a study on PSEAH to gain a comprehensive understanding of how JQAN in partnership with member NGOs and key partners should work on the issues related to PSEAH. The study also will enable the JQAN to learn about the issues concerning and the challenges, which will help JQAN to make appropriate action points to follow up.

2. Purpose:

The purpose of this request for proposals is to solicit competitive offers for the provision of research and analysis service for JQAN to promote advocacy and training on the topic of PSEAH among Japan based NGOs and donor agencies.

JQAN is seeking for farm/institutional consultant to review previous and on-going PSEAH experiences, practices and tools used by the partners outside of Japan. Based on the study outcomes and findings, the consultant is expected to draw key lessons learned, to analyze challenges and to suggest JQAN in order to develop a comprehensive training package on PSEAH for Japanese NGOs and its partners.

The main objectives of this study are;

· To collect and review the ongoing PSEAH experiences and the practice of NGOs located in four countries listed in scope of services. NGOs could be either local NGO or branch office of INGOs.

· To analyze the existing practices to suggest action points for Japanese NGOs to introduce measures related PSEAH as part of raising quality and accountability of projects.

· To provide analysis of existing practices on training of PSEAH to management level and recipient community which JQAN can use to develop training modules.

3. Scope of Services

The study has two components: (i) Policy and implementation analysis and (ii)Training Modality. The two linked components should run concurrently and the selected consultant is expected to conduct activities as described below:

Note: Consultant is requested to conduct the study in The Philippines, Bangladesh, Uganda and Lebanon, where Japanese humanitarian assistance is actively provided.

Component A: Policy and implementation Analysis

* Review national legal systems and penalties related to PSEAH in the country concerned

* Review policies on PSEAH adapted by the major donors, such as UNICEF, UNDP, UNHCR, government of UK, USA, Australia and Korea, supporting NGOs working in the country concerned,

* Draw examples of actual measures taken by NGOs (policies for preventing the occurrence of specific PSEAH incidents, rules and methods of investigation, claim policy, internal training, segregation, coping mechanisms for victims and related persons (staff, community etc),

* Desk study on any support systems related to PSEAH (introduction support, reporting system, etc.) provided by local NGO umbrella organizations/networks in the country concerned,

* Key informant interview with individuals or staff of organizations/agencies who are positioned to observe the PSEAH policy and actions of NGOs, such as umbrella organizations/networks, UN agencies and researcher/academia,

* Analyzing the findings and to identify gaps and opportunities to make suggestions for JQAN to follow up action points,

* Provide technical assistance for JQAN to formulate advocacy papers s for Japanese NGO sector and donor agencies.

Component B: Training Modality.

* Desk study on the best practices and good examples on PSEAH training modules adopted by NGOs, especially for management level and recipient community.

* Key informant interview with relevant partners including, but not limited to, NGOs, multiple/bilateral support agencies, academic institutions, who are actively involved in capacity buildings/training activities in relation to PSEAH,

* Analyzing the findings and to identify gaps and opportunities to make suggestions for JQAN to follow up action points,

The consultant will closely collaborate with JQAN Steering Committee on research data, developing tools, selection of sample organizations, data presentation and study reporting formats.

4. Methods of working

The consultant should ensure that relevant partners are given the opportunity to contribute to the study, through meetings, interviews, briefings and dissemination activities. Due to Covid19 pandemic, the study does not require any field or office visit. The nature of this study allows consultants to carry out desk review, conduct their research remotely via online meetings, surveys and telephone interviews. At all times during the study, there will be regular communication between the consultant(s) and the JQAN designated officers.

5. Expected Outputs and Deliverables

The consultant will report directly to designated JQAN officer. During the course of the study, the consultant is expected to provide JQAN with timely feedback, notably in instances where immediate attention or action is warranted.

For all tasks specific tools and templates will be developed and agreed to between JQAN and the consultant following signing of the contract. It is expected that the reports provided by the contractor will adhere to the agreed upon templates. For all remaining tasks, general approaches will be developed and agreed to between JQAN and the consultant, upon signing of the contract. The reporting language will be English and it is expected from the consultant to be fluent in writing and speaking.

It is expected from the consultant to produce below mentioned outputs;

· To provide an inception report within 5 days after the inception meeting with a detailed Work Plan and a monitoring plan including final concept of the methodology, data collection tools (survey), and sample selected NGOs and key informants along with the selection strategy and list of data to be collected;

· To implement the work plan including capturing and analyzing data in a timely and accurate manner;

· To submit weekly regular updates on the progress via e-mail

· To provide final study report, as per the agreed format, containing timely, relevant, and verified information to JQAN.

· To submit raw-data collected during the contract period.

· To conduct an online dissemination workshop on the findings and recommendations of the study in line with the final report to JQAN.

6. Expected Schedule and Consultancy Duration

The below table shows the tasks and suggested the number of days per task. The tasks and days can be revised according to the suggested methodology by the consultant. It is expected the Study Report to be finalized by end of April 2021.

Task No./Activity/Days/Date

1/Inception/5/March 5

2/Inception Meeting/1/March 8

3/Methodology Revisions/2/March 10

4/Data Gathering/20/April 2

5/Reporting /5/April 9

6/Dissemination Meeting/2/April 16

Total 35 days/March 1 2021- April 30 2021

7. Questions and Clarifications

If JQAN, either on its own initiative or in response to a request from a prospective bidder, provides additional information on the RFQ, such information will be communicated simultaneously in writing to all the bidders. Bidders may submit questions in writing to the following address by email before the deadline.

Contact Person: Name /Title/ E-Mail Address

Sawako Matsuo / Manager, JQAN/

Any explanation or amendment to be made regarding the RFQ shall also be shared with all applicants simultaneously. Bilateral negotiations will not be held with the institutions applying during the process.

8. Meeting with the Interested Consultants

Clarification meetings can be held with the interested consultants during the RFQ Process.

How to apply:

1. Eligibility Documents Required for the Consultants

The RFQ is open for institutional consultants. The required documents are listed below for the interested individuals and companies separately.

· Valid Company Registration Documents

· Company Profile Document providing detailed information on the capacity of the company and services provided on similar consultancy work (such as list of projects, clients, number of offices, full/part time staff, experts, surveyors and etc.)

· Sample Study Report (please remove all related information to make it anonymous)

· Company Reference File

· Technical Proposal (Including work and time plan. Please also provide CV of key staff who will take part at the study.)

· Quotation (VAT tax included) and payment conditions.

2. Period of validity

The validity period of the quotations shall be at least 30 calendar days from the date of submission. The bids which has shorter period of validity will not be taken into account.

3. Currency of Quotation

The amounts quoted in the offers given by the companies are required to be written in JPY or USD.

4. Language of offers and procedure

The proposals and all other related documents shall be written in English.

5. Alteration or withdrawal of tenders

Bidders may not alter or withdraw their tenders after submission.

6. Submission of Proposals

Interested Companies/Organizations shall provide a quotation along with the information and documents by 23 February, 2021. The documents shall be in PDF format and signed by the authorized person. All the documents shall be in a zipped file and shall be send to the following e-mail address;

Sawako Matsuo / Manager, JQAN/

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