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T**ERMS** **OF REFERENCE**
Consultancy Services for Final Evaluation for the Emergency Preparedness and Response Programme (EPRP), funded by the Gates foundation
A. B**ACKGROUND** AND CONTEXT
BRAC International, in partnership with the Bill & Melinda Gates Foundation (BMGF), has been establishing emergency response capacity at its head office and ten other countries since 2013. BRAC, with the Foundation’s support, is building the capacity of its frontline staffs in Bangladesh since 2008.
The BRAC International Africa Strategy (2017-2021) has identified humanitarian response capacity building of BRAC International countries as a critical priority that will be achieved through partnership and local ownership.
At the same time, BRAC is developing its Global Humanitarian Strategy which will frame its humanitarian preparedness and response activities for the next five years.
As part of its enhanced humanitarian work, since 2017 BRAC is implementing the “Emergency Preparedness and Response Programme” in Myanmar, Sierra Leone and Uganda, as well as strengthening internal capacity and HQ and Country Office levels.
The objective of the project is to test a model of building disaster preparedness and emergency response capabilities of local actors, institutions, vulnerable communities and BRAC country programs in three countries (Myanmar, Sierra Leone and Uganda). These countries are in three different regions and represent different contexts, thus giving BRAC International the opportunity to test the model in different context and modalities.
At a later stage, it will be possible to contextualize, replicate and scale up emergency preparedness for building resilience in other BRAC International countries.
The expected outcomes of this project over three years are: developed emergency response procedures of six local governments, six schools and six vulnerable communities in three countries; and, enhanced emergency response capacity of three BRAC country programs and BRAC International’s Head Office team to respond to natural and human made disasters. After the end of the project, this model will be replicated and scaled up after necessary contextualization in other countries in collaboration with stakeholders.
April 2021 will mark the end of the implementation phase for the Emergency Preparedness and Response Program (EPRP) and against this backdrop, BRAC International will conduct the final evaluation of the project by engaging an internationally reputed individual consultant.
Website link to the Emergency Preparedness Programme: Emergency Preparedness and Response - BRAC (bracinternational.nl)
B. PURPOSE OF THE ASSESSMENT
The evaluation will be mainly learning-oriented, with the purpose of understanding the relevance, effectiveness and adaptability of the local preparedness strengthening model and extracting lessons learned and recommendations for future scalability. It will provide an analysis of the project in the three countries of implementation (Sierra Leone, Myanmar and Uganda), while delving more in depth in one of the countries and analysing in more detail the involvement and impact on local communities capacity for preparedness and response. The evaluation will include as well a light accountability component related to the efficient and effective use of resources, the participation and involvement of local stakeholders, the consideration of cross-cutting issues such as diversity inclusion and gender equality, and finally the overall impact in terms of enhanced preparedness and response capacity at Head Office and Country Office level, and for the local stakeholders involved in Myanmar, Uganda and Sierra Leone.
C. SCOPE OF WORK
The final evaluation of the project will assess its effectiveness, efficiency, relevance, and impact in the three countries of implementation and at BI Head Office, while providing recommendations for scalability of the model to other contexts. Given the current restrictions related to Covid-19, the evaluation will be conducted through desk reviews, KII and other remote methods across the three countries, with a deep dive in one of the three countries of implementation of the project, and focusing on the impact on communities.
The evaluation process will employ a mixed methods approach combining qualitative and quantitative methodologies to gain a better understanding of the context and to complement the overall evaluation process. The evaluator will propose an evaluation design and methodology, to be further refined and adapted during the inception phase.
Suggested methods include (but are not limited to): desk review of key documents, including quarterly reports, annual reports, work plans, budgets, training materials, emergency plans, and any other relevant documents provided by the Emergency Response and Preparedness Programme (EPRP) teams.
Given current Covid19 measures taken in the different countries, field visits to the 3 EPRP countries are unlikely, therefore the evaluation will undertake a (virtual) deep-dive on one of the three countries, and within it focus particularly on local communities. The methodology for data collection given the abovementioned travel restrictions will be discussed during the inception phase. For the deep dive, the consultant may need in country support or national consultant/facilitator who will work under the direct supervision of the international consultant. BRAC will ensure financial support for this.
Key informant interviews, focus group discussions, group interviews or any other appropriate method will be used with the stakeholders in the 3 countries of the project and with BI HO staff. The field data collection phase will be thorough to ensure that all views and perspectives are taken into consideration, especially those of beneficiaries.
All documents and data collected from interviews will be treated as confidential and used solely to facilitate analysis. Interviewees will not be quoted in the reports without their express permission.
The evaluator will present preliminary findings of the evaluation to BI Humanitarian Team, BI key staff from the 3 countries where the project was implemented, and representatives of BRAC USA.
The evaluator will assess the inputs and any new information received and incorporate them into the evaluation report. The final draft of the full evaluation report will be submitted to BRAC International Humanitarian Program for feedback before finalization.
E. OUTPUTS/ D**ELIVERABLES**
Following are the key expected deliverables of the assessment:
b) Inception report
c) Draft evaluation report
d) Final evaluation report of no more than 30 pages, including Executive Summary of no more than 4 pages, and excluding annexes
F. DURATION AND TIMELINE
The final evaluation will take place in a maximum of 28 working days between 01 March and 10 April 2021, with the final deliverable due latest by 15 April 2021.
G. EXPECTED COMPETENCIES
· The evaluator/consultant should be well versed in disaster preparedness and response activities and the humanitarian context. Knowledge of the context of Sierra Leone, Uganda and/or Myanmar is an asset.
· More than 7 years of experience in the design and conduct of evaluations, particularly on preparedness, and on emergency response capacity building/training programs
· Experience in participatory evaluation approaches and methodologies, including developing and applying methodological tools, notably qualitative methodologies, including participatory methods and rapid assessment procedures
· Seasoned interviewing skills to be able to interact with senior level informants as well as with other informants at sub-national level as needed.
· Strong analytical and report writing skills
· Excellent and proven English communication skills
How to apply:
H. APPLICATION PROCEDURE
Interested individuals are requested to send their CVs along with one page statement on relevant experiences, as well as their rate of professional fees in USD through email to firstname.lastname@example.org on or before 13 February 2021. The subject line of the email should clearly mentioned as “**Application for** Consultancy Services for Final Evaluation for the Emergency Preparedness and Response Programme (EPRP), funded by the Gates foundation”.
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