Regional Humanitarian Supply Chain Specialist, Bangkok, Thailand, Asia and the Pacific Regional Office, P-3

NGO Jobs / UN Jobs Vacancy

Country: Thailand
Organization: United Nations Population Fund
Closing date: 25 Jan 2021

The Position:

The Regional Humanitarian Supply Chain Specialist is responsible for working in close collaboration with counterparts in divisions across UNFPA, as well as country office staff, implementing partners, and other agencies to strengthen UNFPA’s humanitarian supply chain, build capacity at regional and country office levels, and coordinate logistics support in emergencies through the Regional Prepositioning Initiative, phase III (January 2021- December 2024), a regional humanitarian preparedness initiative funded by Australia.

You will report directly to the Regional Humanitarian Adviser.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

UNFPA is investing in Humanitarian Supply Chain Preparedness through building regional and national logistics expertise to improve effectiveness and efficiency of the commodities that UNFPA uses in emergencies and to identify innovative, more effective and environmentally-sustainable supply chains through qualified Humanitarian Logisticians at the regional level.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Asia Pacific region is the most disaster prone region in the world, affected by frequent and intense natural disasters and also by protracted crises and conflicts. UNFPA plays a critical role in supporting Governments to ensure that sexual and reproductive health and gender-based violence needs are supported in humanitarian response. A key component of this is strengthening humanitarian preparedness, including prepositioning of essential sexual and reproductive health and gender-based violence supplies for immediate distribution and use.

Under the direct supervision of the Regional Humanitarian Adviser, the Regional Humanitarian Supply Chain Specialist will work in close collaboration with the Regional Humanitarian Project Coordinator, country office staff, implementing partners, and other agencies to strengthen UNFPA’s humanitarian supply chain, build capacity at regional and country office levels, and coordinate logistics support in emergencies.

In particular, you will support timely, applicable and cost-effective forecasting, procurement and supply chain management of inter-agency reproductive health (IARH) kits, and SRH and GBV supplies to strengthen emergency preparedness and response across the region. You will play a technical role in the region to support advocacy, engagement, and implementation of the DFAT supported Regional Prepositioning Initiative, which is aligned to the UNFPA 2020 Humanitarian Supplies Strategy.

You will support Country Offices prepositioning emergency supplies, including on warehousing, inventory management, and reporting. You will have the skills to mentor and provide trainings and capacity building to UNFPA staff and partners related to humanitarian supply chain management and logistics.

Main Tasks & Responsibilities

You would be responsible for:

A. Programme Implementation and Coordination

• Support the Regional Humanitarian Adviser and the Humanitarian Project Coordinator with technical support and advocacy to implement the Regional Prepositioning Initiative.

• Support country offices in their humanitarian programming by assisting to mobilise supplies (Emergency RH Kits, Dignity Kits and other medical and non-medical commodities) to affected areas, while ensuring compliance with the UNFPA Program Supplies Policy.

• Identify gaps and bottlenecks in the logistics pipeline and provide input on how to strengthen the supply chain.

• Support country offices with their engagement with global and country logistics clusters (if activated).

• Support country offices transitioning from humanitarian response to comprehensive services by providing advice on establishing sustainable national medical commodity supply as the key component of expanding on MISP to arrive at good quality comprehensive SRH services.

• Provide support in projecting future needs for prepositioning emergency supplies.

B. Capacity Development

• Develop a logistics capacity building plan for training and development of UNFPA Country Office and Implementing Partner staff responsible for managing the SRH & GBV commodity supply chain in emergencies.

• Develop and facilitate trainings on humanitarian logistics to country office staff and SRH/GBV partners as part of preparedness efforts.

• Coach and build the capacity of national staff and staff of implementing partners to ensure compliance with the UNFPA Program Supplies Policy and in responding to crises on logistics, as appropriate.

C. Humanitarian Supply Chain Strengthening

• Assess existing logistics capacity in priority countries- human resources, infrastructure, warehousing facilities (including where supplies are prepositioned), health facilities and distribution systems- and advise on how these can be strengthened and improved.

• Provide support and advice to ensure proper storage in the warehouse for the maintenance of humanitarian prepositioned supplies under optimal conditions.

• Provide support to ensure proper logistics management system with stock keeping including the institution/updating/maintenance of a sound logistics management information system for storage, distribution, and ordering of UNFPA’s emergency SRH and GBV supplies (dignity kits), including prepositioned supplies.

• Provide support to utilise and adhere to UNFPA systems for last mile assurance and shipment tracker and eventually with an updated automated financial management system for humanitarian prepositioned supplies.

• Develop and/or roll out systems/standard protocols through which the UNFPA country offices and Implementing Partners can operate, manage and forecast their emergency commodity needs (e.g. transportation, warehousing, distribution channels, contingency plans).

• Contribute to the development and revision of Regional and Country Office Supply Chain Strategies, including prepositioning strategies and monitoring mechanisms, and suggest solutions to supply chain bottlenecks and problems.

• Work with counterparts across UNFPA divisions at Global and Regional Levels to identify areas of complementary activities to strengthen a nexus approach to supply chain strengthening across UNFPA.

• Establish partnerships with agencies that have broader logistics capacity than UNFPA (WFP, UNICEF, etc.) in order to build SRH/GBV commodity awareness and create opportunities to strengthen UNFPA Humanitarian Response through inter-agency resource pooling.

Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience


• Advanced university degree in supply chain or logistics management, humanitarian response, or a related field. Qualifying experience may be accepted in lieu of the advanced university degree.

• Degree in public health, medicine or pharmacy an asset.

• Professional certification in areas such as medical logistics and/or humanitarian logistics highly desirable.

Knowledge and Experience:

• Five years of professional work experience in medical and/or humanitarian supply chain management or logistics;

• Managing medical supplies distribution, storage, transportation operations in emergency settings (military, commercial, NGO, or with an international organisation);

• Experience in challenging and complex humanitarian/emergency settings;

• Experience in the development, implementation and facilitation of adult learning programmes/trainings is desirable; and

• UN common system knowledge and experience, especially field experience, is desirable.


Fluency in English is required; working knowledge of another official UN language is desirable.

Required Competencies


• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Providing a technical support system

• Generating, managing and promoting the use of knowledge and information

• Organisational awareness

• Innovation and marketing of new approaches

• Engaging staff and partners

• Strengthening the capacity of country offices

• Managing information and work flow

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.


WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline
Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.

How to apply:


UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at

Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

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