Project Finance Officer

NGO Jobs / UN Jobs Vacancy



Country: Turkey
Organization: Syrian American Medical Society Foundation
Closing date: 31 Jan 2021

VACANCY ANNOUNCEMENT

Position: Project Finance Officer

Job Location: Gaziantep
Reporting to: Senior Project Finance officer

Working area: Gaziantep, Turkey

Number of positions open: 1

ACCOUNTABILITIES

Key relationships: Field staff, Project officer, grant officer, procurement officer, finance officer, Compliance senior officer

General objective of the position:

The project Finance Officer is responsible for providing the needed data related to their work and budget, preparing budgets for projects, following up Purchase requests, payment orders, and other needed documents. Prepare requested reports for the donors. And prepare for donor audits.

Main tasks and responsibilities:

· Provide the needed data to Prepare the budget and budget narrative.

· Prepare a detailed budget according to donor template.

· Creates a spending plan (Cash flow projections) based on budget and project implementation plans. Reviewed by the Project Finance Manager/Finance Manager.

· Receive the approved P.R from the program/Logistics/Supply chain/Admin and check budget availability.

· Contact with the field staff for (financial issues & inquiries) on daily basis.

· Receive all the procurement expenses documents and reimburse the expenses issued after reviewing the submitted documents.

· Prepare the Payment Order and share it with Finance Department for payment.

· Update the P.R tracking sheet with the payment status.

· Contribute in preparing the MoUs with the HFs (Health Facilities).

· Confirm budget availability for any budget modification.

· Review facility staff timesheet, signature against the contract. If there are any discrepancies, follow up with the field (depends on whether through SAMS field or direct to the facilities) on monthly basis.

· Received and checked individual pay slips/ receipt vouchers according to payroll to facility.

· Prepare payment order for total facility staff and share it with Finance to process.

· Record transaction on the Project Transaction List.

· Confirm signature on every pay slip/RV with sample signature.

· Conduct Anti-Terrorist checks for all related stakeholders.

Reporting

· Update transactions list on daily base.

· Prepare the draft donor financial report, and submit it to the higher management to be confirmed (Finance Manager / Project Finance Manager) to conduct the reconciliation.

· Get the Donor’s report signed according to donor’s agreements.

· Share financial report with donor.

· Consult with the program department for donor reports if needed

· Update the donor payment tracker.

Donor Audit

· Prepare the transactions list for the period and audited project. If requested, share in advance the transaction list with the manager.

· Prepare the audit package and will make relevant bank reconciliation and bank statements available.

Office culture

· Promote and model a positive, professional and respectful office culture.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required

· University Degree in any related field, such as; Finance, Accountancy, Business Management, economics, or other.

· Minimum of two year of Project finance experience.

· Self-motivated, with strong leadership abilities.

· Demonstrates strong analytical, problem solving skills.

Competencies:

· Payroll Management

· Professional Knowledge in Finance/Accounting

· Budgeting

· Financial Records and Archiving Management

· MS - Excel Finance

Languages

§ Fluency written and spoken in Arabic

§ Upper intermediate written and spoken English

How to apply:

CONTRACT CONDITIONS

The salary will be defined regarding the SAMS Turkey Office salary scale on-going.

Interested candidates may please send their resume and fill the application in the following link

https://recruitment.sams-hr.com/

Last date for application is 31/ January / 2021



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