Senior Program Associate
NGO Jobs / UN Jobs Vacancy
* This position is open to Colombian nationals only*
The Senior Program Associate provides programmatic support, including financial, logistical, administrative, research, writing and data analysis assistance to the Freedom House Colombia Programs. He/she works collaboratively with the DC-based Latin America staff, as well as in-country partners.
While the Senior Program Associate will support Freedom House Colombia activities in general, the role fulfills its main responsibilities under Freedom House’s Human Rights Support Mechanism (HRSM) Award with USAID/Colombia, Conectando Caminos por los Derechos (CCD). The CCD Activity is implemented by the PROGRESS consortium, including Pact, the American Bar Association Rule of Law Initiative (ABA ROLI), Freedom House, and Internews. CCD began implementation on May 1, 2020 and is aimed at improving citizen security and community cohesion in migrant receptor communities in Colombia . It supports the transition from short-term humanitarian assistance to long-term development assistance for migrants, Colombian returnees, and receptor communities.
This is a nonexempt position. Position holder must obtain written authorization from supervisor before working in excess of 40 hours in a work-week.
PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS:
- Support the development, implementation, and monitoring of all Freedom House Colombia activities with support from and supervision of Freedom House’s Bogota-based technical lead/Human Rights Protection Lead.
- Foster strong collaboration and coordination with the Freedom House grants management team, as well as with CCD’s grants unit and Rapid Response Lead to facilitate subaward monitoring processes, reporting, compliance, and delivery.
- Support CCD knowledge management, linkages and exchange of learnings and best practices led by CCD’s MEL team across program activities and project teams.
- Lead procurement process for program expenditures in line with supervisor’s instructions.
- Schedule and arrange meetings and events, and liaise with internal and external contacts appropriately and under supervision.
- Create, maintain, update and analyze team databases for contacts, vendors and others as assigned. Coordinate with other CCD staff to share contacts, avoid duplication in relationships with stakeholders and to coordinate data collection for analytical frameworks, community feedback sessions, reference groups and other co-creation activities as per CCD’s Annual Implementation Plan and USAID/Colombia award.
- Arrange travel plans including flight and hotel research and booking, visa application, etc for Freedom House staff and for donor field visits when appropriate. Coordinate those arrangements with other CCD and Freedom House staff as necessary to ensure quality VIP visits and successful field supervision.
- Contribute to the preparation of CCD quarterly project reports as per agreement obligations according to the Deliverables Matrix and as described in the Project Charter.
- Coordinate with CCD’s Communications Officer to develop written and audiovisual products in accordance with CCD’s Communications and Outreach Plan.
- Assist with the design and coordination of monitoring and evaluation tools and data collection according to Freedom House’s and the CCD MEL team’s guidelines as well as the HRSM learning agenda.
- Contribute to the implementation of CCD’s Capacity Development Strategy in accordance with the goals and activities under Objective Two.
- Regularly coordinate with headquarters Latin America Programs and the rest of the CCD staff as appropriate
- Maintain program files, folders, and databases for secure and easy access and retrieval
- Assist with outreach to other organizations and partners for collaboration
- Other related duties as assigned
- Bachelor’s or Master’s degree in a relevant field including organizational development, international development, human rights, education, etc.
- 2-4 years of relevant professional experience in civil society strengthening, governance, community mobilization, or human rights programs.
- Experience in working with and coordinating with international and national NGOs and government agencies.
- Ability to frequently travel to project sites within Colombia.
Skills and Competencies :
- Strong understanding of the political, economic and social context of Colombia
- Proven experience of working with civil society organizations
- Working knowledge of human rights protection and/or migration issues within the Colombian context
- Ability to apply superb attention to detail and consistently produce timely and error-free work
- Fluency in oral and written Spanish is required
- Ability to communicate in English, both verbally and in writing
- Excellent research, analytical, writing, and organizational skills
- Strong ability to apply interpersonal skills
- Knowledge of basic accounting principles and grant-related compliance requirements
- Mastery of MS Office Suite, with experience developing and managing budgets in Excel
- Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
- Ability to successfully work in a diverse and multicultural environment
- Ability to work independently with minimal supervision and collaboratively as part of a team
- Strong ability to prioritize work and multi task to meet tight deadlines in a fast paced environment
- Flexible and adaptable with a good sense of humor and positive attitude
- Ability to travel to event sites and field offices less than 15% of the time
General Working Conditions:
- General working office environment
- Some long hours including evenings and weekends to complete tasks or attend events
- Travel to headquarters, event sites, and field activities less than 15% of the time
- Exposed to outside weather conditions when required to attend event venues or travel
- May involve work in regions that are remote and lack basic modern infrastructure, and in countries under U.S. travel advisory due to threats of terrorist attacks, civil unrest, kidnappings, disease outbreaks, etc.
- Sedentary, regularly required to sit for extended periods of time; constantly talk, hear and understand speech at normal levels using a telephone. Occasionally required to stand, walk, and bend over, reach overhead, use hands, wrists and fingers, to grasp, push, pull, move, handle, feel, and type. Constantly required to use close vision and distance vision for regular computer work. Occasionally required to lift and/or move up to 25 lbs. to waist height.
How to apply:
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