Procurement Specialist, USAID/Armenia Support Initiative, Yerevan, Armenia

NGO Jobs / UN Jobs Vacancy



Country: Armenia
Organization: Management Systems International
Closing date: 2 Jan 2021

Procurement Specialist, USAID/Armenia Support Initiative, Yerevan, Armenia

Company Profile:

MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI implements nearly 100 projects in 90 countries around the world such as Jordan, Morocco, Lebanon, Syria, Pakistan, Afghanistan, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with more than 80 organizations across all sectors of international development with clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.

Project Summary:

The Armenia Support Initiative seeks to support the Armenian government's technical and operational capacities to define and deliver on its democratic reform agenda; sustain public support for and engagement in the reform process; and, provide punctual, strategic technical assistance across all levels of government.

**Please note: Only Armenian citizens are eligible for this position.

Position Summary:

This position conducts all procurement related to the activities, ensures compliance with USAID and MSI policies and procedures, monitors and implements subcontractors' and vendors' contractual compliance, and coordinates procurement actions as outlined in MSI's Procurement Field Guide. The Procurement Specialist assists with budget development for new activities and coordinates with the field teams on delivery of procured goods and services. This position works closely with the finance team to ensure timely payments. This position will be based in Yerevan with an estimated 75% travel to the regions of Armenia.

Responsibilities:

  • Coordinate with field teams and Grants Specialists on item specification and budget
  • Perform market research to find item specifications and appropriate vendors
  • Initiate activity procurements as outlined in the Activity Manual Addendum, the Activity Cycle Flowchart and Field Procurement Guide
  • Coordinate the implementation of contracts/procurement procedures
  • Participate in bid-openings and technical and cost evaluations
  • Perform due diligence for awarded procurement
  • Maintain an updated database of local vendors and a list of prices as a reference for budgeting
  • Travel to project sites when necessary to monitor delivery of procured goods to grantees and inspect quality of goods acquired
  • Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions
  • Contact all contractors and vendors on invoice or deliverable due dates to confirm submission of contractually-mandated payment documents
  • Work with the Finance and Administration Manager to identify purchase orders that may require modifications or cancellation due to financial or administrative non-compliance
  • Alert the Finance and Administration Manager in the event of missed deadlines or deliverables on the part of vendors
  • Follow up on deadline payments for subcontractors and vendors in order to achieve monthly burn rate
  • Maintain the overall integrity of the procurement filing system
  • Support M&E area with data collection, as needed
  • Close-out each purchase order once completed, according to established policies and procedures
  • Work as part of an activity implementation team along with a Grants Specialist, Program Development Officer, and Field Officer with the primary responsibility of acquiring goods and services necessary for transition activities
  • Maintain and organize electronic procurement files on Egnyte
  • Work with the Program Team/Grants Specialists to update and monitor a master deliverable calendar for procurement actions
  • Actively contribute to information sharing within the project
  • This position reports to the Operations Manager but coordinates with the Program Teams
  • Perform other tasks as requested by the Operations Manager

Qualifications:

  • Bachelor's degree in finance, public administration, or a related field required
  • A minimum 3 years of experience working with procurements and acquisition processes applying USAID's policies and procedures
  • Ability to maintain professional relationships with local counterparts, beneficiaries, contractors, suppliers, other international organizations, as well as local and national authorities
  • Ability to work independently and within a team
  • Strong organizational skills and the ability to handle multiple priorities in a fast-paced environment
  • Willingness to travel extensively in all regions of Armenia with experience working in remote and complex areas
  • Strong communication skills are required
  • Fluency in Armenia is required; fluency in English is strongly preferred

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

Reasonable Accommodations: MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please email MSI.Dept.HRRecruiting@tetratechinc.onmicrosoft.com with “Reasonable Accommodations” in the title. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates

To apply: Please visit our website, www.msiworldwide.com

PI126833521

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