Subgrants Assistant

NGO Jobs / UN Jobs Vacancy

Country: United States of America
Organization: National Democratic Institute
Closing date: 6 Dec 2020

Job Function: Washington DC
Department: Accounting
Location: Washington, DC

Subgrants Assistant
The National Democratic Institute (NDI) seeks a Subgrants Assistant to support its subgrant activities at NDI headquarters in Washington, DC. The Subgrants Department within NDI approves, issues, and monitors subgrants granted to international NGOs and US-based organizations. NDI monitors the subgrantees to ensure they are in compliance with federal regulations and non-U.S. donor regulations. The Subgrants Assistant will play an important role in providing assistance to the Subgrants Department. As a result of COVID-19, this position will start in a remote capacity. However, when the office re-opens, the position will be based in our Washington, DC office and the expectation is that the Subgrants Assistant will be based locally to fulfill this obligation.


  • Send new award packages and modifications to subgrantees via email
  • Enter new subgrant records in Access Subgrants Database and other related software
  • Maintain subgrantee folders by ensuring all required documents are filed
  • Prepare and route wire payment requests for management approval
  • Prepare and send reporting reminders and close-out letters to subgrantees
  • Support the Sr. Subgrants Administrators, as needed, to contribute to an efficient and effective management of the portfolios and a positive work environment
  • Assist with the review of subgrantees' financial report packages. Review receipts for validity and appropriateness of expenses reported. Communicate with subgrantees regarding the results of the review
  • Assist Subgrant Managers during annual and donor-specific audits
  • Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor's Degree in Accounting, Finance or Business Management & Administration
  • Minimum one (1) year work experience in accounting or other administrative field
  • Previous experience with international nonprofit organization is desirable
  • High level of attention to details in all aspects of work responsibilities and excellent organizational skills
  • Good English writing skills
  • Ability to multi-task
  • Excellent interpersonal skills to effectively interact with all levels of staff and subgrantees, as needed
  • Ability to use effective strategies and tactics for accomplishing assigned duties
  • Working knowledge of word processing and excel spreadsheet applications
  • Knowledge of a foreign language is highly desirable

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

This is a unionpositionto be represented by the Office and Professional Employees International Union (OPEIU) Local 2.

NDI welcomes and supports a diverse, inclusivework environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs,jobrequirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of thisposition, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

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