Project Officer

NGO Jobs / UN Jobs Vacancy

Country: Ghana
Organization: Veterinarians Without Borders Canada
Closing date: 27 Nov 2020

Organization: VWB/VSF Canada

Country: Ghana (home and Office based with travel between cities)

Level of Effort: Contract (1 Year)

Reports to: VETS Africa Program Officer

Veterinarians without Borders/ Vétérinaires sans frontières – Canada (VWB/VSF) is a charitable, humanitarian organization whose mission is to work for, and with, those in need to foster the health of animals, people, and the environments that sustain us. More information about the organization can be found at

VWB/VSF sends many Canadian volunteers overseas to work with partners help create integrated animal health systems. The Canadian volunteers include professors of veterinary medicine, veterinarians, animal nutritionists, rural development specialists, food safety specialists, horticulturalists, community health workers, and gender specialists. While universities, community organizations—even government agricultural extension workers benefit from this initiative, the primary focus is on improving the lives of small-scale livestock producers.

VWB/VSF is presently seeking a Project Officer to join our team. The successful candidate will lead volunteer management, project planning, management, administration and logistics of VWB/VSF/GAPNET portfolio. In this fast-paced work environment, the individual will require exceptional time management and organizational skills, be self-sufficient, and able to think quickly on his/her feet. S/he must be able to consistently project an enthusiastic, positive approach that contributes to a collegial and closely-knit organizational culture. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong program management, written and verbal communication, administrative, financial, monitoring and evaluation and organizational skills.


1. Program Management

  • Work with GAPNET and VWB-HQ staff in the project planning, design and implementation of the VETS program
  • Responsible for liaising with program colleagues in Ottawa on issues of project development and management
  • Work with VWB-HQ staff and volunteers to build relationships with other potential partners and stakeholders as relevant to the project; particularly, women and women-led local organizations
  • Train GAPNET team in program management and project planning processes

2. Volunteer Management

  • Liaise with GAPNET and target communities to develop and submit volunteer placement descriptions to VWB/VSF for review
  • Guide GAPNET coordinator in provision of professional support to the volunteer(s), including: in-country orientation upon arrival, workplan development, and regular volunteer meetings to ensure adequate workplan progress and continual volunteer support
  • Support GAPNET Coordinator in coordination of volunteer placement logistics, including: arrival support, visa facilitation (including invitation letter), accommodation arrangements, workplan, and transportation support (when required)
  • Be available for on-call (24/7) phone support to Canadian volunteers while in-country and ensure cover arrangements are in place for a suitable alternative if away from the project location or out of range.
  • Contribute to the health and security of the volunteers by providing information on local clinics/hospitals, safety advice and responding to emergency situations as/if needed
  • Follow VWB/VSF Incident Reporting Guidelines and ensure all project beneficiaries are aware of reporting mechanisms in place
  • Follow VWB-HQ led safety and security protocols and reinforce safety standard operation procedures (SOPS) with volunteers while they are in-country**

3. Planning, Monitoring and Evaluation (M&E)

  • Contribute to the development of the Project Implementation Plan (PIP) in Year 1, and the Annual Work Plans (AWPs) in Years 1-7
  • Coordinate and ensure the completion of Quarterly Placement Reports (QPRs) by volunteers
  • Participate in quarterly status update and planning session with HQ Program Officer
  • Facilitate a participatory Annual Partnership Review (APR) meeting with GAPNET, community(ies) beneficiaries and volunteer(s)
  • Work alongside GAPNET team to prepare an Annual Country Report
  • Conduct regular data collection/monitoring evaluation activities to evaluate community impact
  • Cross-cutting themes: Analyse local context and advise VWB, volunteers and GAPNET on gender equality, environmental sustainability and governance aspects of all project activities
  • Keep a daily record of all project activities to contribute to program monitoring
  • Take photos and videos of key community activities that involve the volunteers, to use in project communications and to supplement narrative reporting

4. Financial Management

  • Assist in the development and Annual Project Budgets
  • Ensure compliance to VWB/VSF’s anti-fraud policy, including the establishing of appropriate in-country anti-fraud mechanisms
  • Prepare monthly expense claims to VWB-HQ
  • Ensure the proper storage of all original receipts relating to project expenses
  • Coordinate payments for local travel, accommodation, meeting rooms and other resources as required for program activitie
  • Support the volunteer(s) and GAPNET in complying with any financial management duties they are responsible for (will vary by project)

5. Communications

  • Collect impact statements from beneficiaries, local partners, and volunteers regarding notable changes and benefits from program participation on a quarterly basis
  • Collect photos and videos to submit to VWB HQ staff of local beneficiaries, livestock, volunteers, and local partner staff monthly**
  • Submit one GAC Case Study per quarter to VWB-HQ staff

6. General / Administrative

  • Conduct general administrative duties to ensure that the project and its activities and processes align with local laws and regulations (e.g. operations permit, visas for volunteers, insurance, etc.)
  • Coordinate, as/if required by the project, the identification of local resource people to participate in the project (i.e. trainers, gender advisors, etc.)
  • Manage inventory: keep record of all project equipment, ensuring it is used appropriately and labelled as required
  • Carry out other tasks as arising and as agreed as per discussions with the Africa Program Officer, in collaboration with GAPNET


  • Bachelor’s degree in international development, social science or a related field
  • Excellent Program Management skills
  • Fluent in English (written and oral)
  • Excellent cross-cultural communication skills
  • Experience working with international development organizations, volunteer sending organizations an asset
  • Experience managing/working with international volunteers
  • Knowledge of Microsoft Office Suite (Word, Excel, Powerpoint)
  • 2 to 5 years experience in monitoring and evaluation


  • Knowledge of Ghana poultry and small ruminants sector
  • Gender mainstreaming in programming
  • Experience with participatory approaches
  • Strong financial management knowledge

How to apply:

Please submit via email your resume/CV, evidence of previous work and a motivation letter to Your letter should state why you wish to be considered for the role and how you meet relevant skills. Prospective applicants who best meet our requirements will be contacted for an interview through Skype.

Application deadline is November 27, 2020.

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