Kenya commodity transition manager, GHSC-PSM

NGO Jobs / UN Jobs Vacancy



Country: United States of America
Organization: Chemonics
Closing date: 14 Nov 2020

Chemonics seeks a Kenya Commodity Transition Manager in support of the Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) project in Arlington, VA. The Kenya Commodity Transition Manager serves as the primary interface between the Kenya Transition Team, the Supply Chain Management (SCM) Kenya Project Management Units (PMU) and the Global Supply Chain (GSC) for commodity procurement conducted by GHSC-PSM’s GSC team. The Kenya Commodity Transition Manager reviews forecast and supply plans for their portfolio, receives requisition orders (ROs) from the in-country team or country counterparts, coordinates technical and financial validation of the ROs, coordinates with the GSC team on fulfillment methodology, and works with country team/counterparts to obtain sign off from clients (i.e. USAID Missions) on finalized ROs. The Kenya Commodity Transition Manager is responsible for tracking orders through to receipt of proof of delivery. This is a full-time employment opportunity anticipated to extend 6 to 12 months. We are looking for individuals who have a passion for making a difference in the lives of people around the world!

GHSC-PSM is the primary vehicle through which the U.S. Agency for International Development (USAID) procures and provides health commodities for countries receiving U.S. government foreign assistance. GHSC-PSM also provides technical assistance to improve the efficiency, reach, and sustainability of in-country supply chains and is supported with funding from the U.S. President’s Emergency Plan for AIDS Relief, the U.S. President’s Malaria Initiative, USAID’s family planning and reproductive health program, and USAID’s maternal and child health program.

Responsibilities include:

Order Entry & Management

  • Maintain knowledge Chemonics’ and USAID’s requirements for approving health commodity procurement and distribution, and how to obtain country-specific commodity information within the GSC system

  • Ensure supply plans for his/her portfolio are submitted in a timely manner and reviewed promptly. Track supply plan submission/review metrics quarterly and work to minimize timelines

  • Monitor forecasted commodity orders within supply plans against orders within ARTMIS for his/her portfolio

  • Manage assigned portfolio to ensure orders are adhering to PSM’s established order lead times and provide feedback and flag concerns where necessary

  • Support to effectively submit ROs via ARTMIS. If needed, enter ROs on behalf of country team/ counterparts

  • Coordinate processing of ROs for relevant Task Orders and products, including

    • Preliminary RO validation and clarification

    • Maintain knowledge of bill codes and health elements to verify in order validation

    • Coordination with Plan and Procurement Teams on fulfillment methodology

    • Notification to all involved GSC parties (ISCMs, Commodity Leads, DR Team, Procurement Specialists, Plan Team, etc.) and MDs when acceleration of urgent and emergency ROs is needed; and

    • Coordination of signed final ROs together with the country team/ counterparts

  • Monitor portfolio ROs throughout life-cycle and ensure visibility of RO status to internal and external stakeholders

  • Liaise closely with CPAs and GSC teams for order management and achievement of project cycle time metrics, as applicable

  • Coordinate late order triaging against inventory levels and contextual information with country team/ counterparts, Kenya Transition Team, PMUs and Procurement Teams

Reporting

  • Track ROs in GHSC-PSM’s management information system (ARTMIS) for his/her portfolio

  • Provide regular updates to Kenya Transition Team, PMU and HQ-based stakeholders on commodity procurements within his/her portfolio

  • Communicate regularly with country team/ counterparts to ensure order visibility, and share up-to-date information and needed actions, including ADD change approvals, and may provide support to CPAs on the same when needed

  • Track ROs in GHSC-PSM’s management information system (ARTMIS) for his/her portfolio. In extenuating circumstances, enter ROs on behalf of field teams

  • Support capacity to use ARTMIS to effectively enter and track Ros

  • Conduct a monthly review of the MFS Commodity portion with a member of the Kenya Transition Team and PMU to help support budgeting and commodity funding tracking

  • Gather portfolio inputs to regular commodity order reporting (e.g. USAID and PEPFAR monthly reports), coordinating with country and HQ based teams as needed

  • Provide proactive, timely, and courteous communication in both verbal and written formats

Country Knowledge Management

  • Ensure ‘country profiles’ for countries within his/her portfolio are routinely updated and reviewed

  • Attend brown bags, workshops or forums on portfolio country specifics and pass on critical information to CPAs and other CPMs

  • Work with the country team and the Catalog team to ensure addresses within ARTMIS are accurate, kept up-to-date, and properly reviewed against ROs when updates are made

  • Partner with Deliver/Return and country team/ counterparts to share and maintain knowledge of country specific importation processes, especially regulations and processes for obtaining waivers

Process Improvement

  • Promote PSM data quality efforts – including notifying the MIS team of inaccuracies – to help ensure ARTMIS reflects accurate/current order status information

  • Report Incident Risk/Continual Improvement Situations that involve portfolio countries and be involved in QM Team process for solutions and improvements

  • Support the Forecast and Supply Plan team to improve the internal review process and continually work to involve forecast and supply plans within order management

  • Perform other relevant duties as assigned

Qualifications:

  • Bachelor’s degree or equivalent work experience
  • Minimum 3 years of work experience, preferably in procurement, supply chain, and/or relevant area
  • Resourcefulness, organizational skills, problem-solving skills and initiative to learn
  • Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead effective meetings, presentations, and training courses
  • Strong MS Office skills, attention to detail, and basic VBA and/or PowerBI experience preferred
  • Ability to work both independently and as part of a team
  • Experience living or working in developing countries preferred
  • Solid understanding of USAID and other Federal Acquisition Rules preferred
  • Willingness to work overseas for up to 4 weeks per year
  • Demonstrated independent thinking, judgment, and respect for others
  • Demonstrated leadership, versatility, and integrity
  • English fluency required, secondary language ability preferred

How to apply:

Application Instructions:

Apply through our Career Center at https://chu.tbe.taleo.net/chu02/ats/careers/v2/viewRequisition?org=CHEMONICS&cws=50&rid=3923 by November 14, 2020. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.

The protection of your personal data is important to Chemonics. If you are located in the EU, please read our EU Recruiting Data Privacy Notice to learn how we process your personal data.



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