Human Resources Officer, P4 Job ID #143512
NGO Jobs / UN Jobs Vacancy
Org. Setting and Reporting
This position is located in the Human Resources Section of the Executive Office of the Office for the Coordination of Humanitarian Affairs (OCHA) in New York. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The Human Resources Section is responsible for providing advice and support to OCHA staff located in New York, Geneva and in the Field on HR matters such as recruitment and placement, administration of entitlements, human resources planning, performance management and administration of justice.
The Human Resources Officer will serve as lead HR officer for Policy issues related to the management of human resources. Under the general supervision of the Executive Officer, the incumbent reports directly to the Chief of Human Resources.
Within limits of delegated authority, the Human Resources Officer will be responsible for the following duties:
- Serves as HR Officer focal point for the implementation of policies related to human resources management, particularly as it relates to HQs and the field, as well as assists supervisors and staff with understanding human resources policy.
- Provides policy advice to staff and managers on substantive and procedural questions related to administration and management of staff, including the implementation of any Secretariat human resources reform initiative.
- Reviews and provides advice to Programme Managers on requests for exceptions to policies, regulations and rules, before decisions on any exceptions and as per the delegated authorities are made.
- Prepares and updates comprehensive Policy Instructions incorporating existing human resources policies, practices and procedures for ease of reference for OCHA staff.
- Serves as focal point for the compilation and submission of comments to draft Staff Regulations, Staff Rules and Administrative Instructions disseminated by the Office of Human Resources Management
- Serves on various standing boards, committees, ad hoc working groups and task forces, as required. Also represents the operational interests of OCHA at the policy level for any field-based emergency operations meetings/discussions
- Responsible for the review of Prohibited Conduct and disciplinary cases forwarded by OIOS or OHRM, and if required, arrange investigation panels and communicate conclusions to the relevant parties.
- Keeps abreast of developments and trends in various areas of human resources.
- Prepares reports and participates and/or leads special human resources projects.
- May plan, organize, manage and supervise the work of the Unit/Section assigned.
RECRUITMENT AND PLACEMENT:
- Provides advice as it pertains to Inspira recruitment selections and ensure adherence to policies and procedures in filling vacant posts.
- Provides advice on guidelines on promotion and placement of staff.
- Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures.
- May represent OCHA in discussions with senior government officials on recruitment and other human resources matters.
ADMINISTRATION OF ENTITLEMENTS:
- Advises the Head of the Unit or Senior Human Resources Officers on the development, modification and implementation of United Nations policies and practices on entitlements.
- Reviews and recommends level of remuneration for consultants.
- Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
- Represents the office in joint bodies and working groups relating to salaries and other conditions of service.
STAFF DEVELOPMENT AND CAREER SUPPORT:
- May assist supervisors and staff with understanding and using the performance appraisal system (PAS) and the rebuttal process.
- Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
- Monitors, advises and acts on disciplinary matters in accordance with established policies and procedures.
- Supervises and monitors the work of the junior human resources officers in undertaking the full range of human resource management activities.
- Represents the management in classification appeal cases.
- Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
PROFESSIONALISM: Ability to apply Human Resources rules, regulations and related policies in an organizational setting. Knowledge of policy or legal procedures and instruments. Demonstrates analytical skills and ability to conduct comprehensive research on a range of issues. Ability to prepare policy briefs or submissions. Demonstrates discretion and judgment in applying policy or legal expertise to sensitive, complex issues. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
An advanced university degree (Master’s degree or equivalent degree) in human resources management, business administration, public administration, social sciences, education, law or related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in human resources management, administration or related area is required.
Three years of experience applying human resources policies, practices or processes is required.
Experience administering entitlements is required.
Experience supervising a team or unit is desirable.
Experience applying HR policy in an international organization with a field operation component is desirable.
Experience in analyzing and drafting HR policies is desirable.
Experience with UN HR management reform and implementation of new delegated authorities, is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required and knowledge of French is desirable. Knowledge of another UN official language is also desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
This post is funded for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
An impeccable record for integrity and professional ethical standards is essential.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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