Monitoring,Evaluation & Reporting Associate, Maseru

Monitoring,Evaluation & Reporting Associate, Maseru Background UNDP Lesotho, in partnership with the Government of Lesotho and the Southern African Development Community (SADC) recently secured funding from the UN Peacebuilding Fund (PBF) to implement the Lesotho National Dialogue and Stabilisation Project (LNDSP). The LNDSP is a response to Lesotho's cyclic political instability and a first step towards the implementation of comprehensive national reforms aimed at long-term stability and sustained peace and development. Under the overall guidance and direct supervision of the Project Manager, the Monitoring, Evaluation and Reporting Associate will play an integral role in ensuring the successful execution of the LNDSP through provision of high quality monitoring, reporting and evaluation. He or she will work closely with the Project Manager, the Project Implementation Committee and the Implementing Partners (IPs) to ensure that the project's activities are consistently resulting in the intended outputs in a cost effective and timely manner. He and she will ensure the application of best MER practices in line with UNDP standards and the requirements of the PBF. He or she will ensure that the Project Partners fully understand and adhere to the project's MER plan. Together with the Project Manager and IPs, s/he will support in identifying, planning, designing, and guiding implementations of projects and verifying projects reports submitted by staff and implementing partners with the aim of providing assurance relative to the project's progress on indicators, and track achievements, challenges encountered and mitigation pathways. In doing so, s/he will assist in tracking trends in implementation of the project to inform decision making and provide information that will support the Project Board in ensuring and keeping the project in line with the overall strategic objective. S/he will carry out capacity building, or coaching and mentoring sessions with the staff of implementing partners on indicator development, drafting or enhancing report formats. S/he will conduct field monitoring visits, whenever necessary, to come up with realistic and up-to-date situational reports to raise emerging issues to the management. The MER Associate is also expected to provide related assistance implementing partners at other stages of the program cycle, including at the time of review. Duties and Responsibilities Monitoring and Evaluation: The Monitoring, Evaluation and Reporting Associate (MER) will be responsible for designing and implementing the Monitoring and Evaluating (M&E) activities of the Project; assisting the Project Manager in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, and will be responsible for the collection & analysis of different data in relation to the project activities. As such the M&ER will carry out the following tasks: Conduct an M&E readiness assessment including stakeholders' capacity to participate in project M&E using the agreed indicators in the RRF; Develop and strengthen monitoring and evaluation procedures; Develop or enhance M&E tools; Monitor all project activities, expenditures and progress towards achieving the project output; Recommend further improvement of the logical frame work; Develop monitoring and impact indicator for the project success; Monitor overall progress on achievement of results; Progressively assess the relevance, effectiveness, efficiency, impact and sustainability of the project; Provide feedback to Supervisor suggesting what strategies the project supervisor, staff and stakeholders could use to improve project implementation and management Identify project implementation bottlenecks in completing activities and develop plans to minimize or eliminate the bottlenecks; Orient project staff and project implementation partners/stakeholders on aspects of project M&E and reporting. Participate in regular and annual project reviews to finalize reports and to plan ahead; Coordinate project M&E across all levels and components of the project; Organize and support project monitoring and evaluation missions involving Government line Ministries, Departments, and Agencies (MDAs), delegates to visit project activities of implementing partners; Reporting: Familiarise self with PBF project reporting requirements including format, cycle and content. Produce analytical and visualized reports in a timely fashion; Under the guidance of the Project Manager lead the development and submission of monthly and quarterly reports as might be required by both PBF and UNDP in order to meet internal corporate requirements; Generate data and relevant statistical information captured in project reports (monthly, quarterly, annual); Disseminate and ensure utilization of project evidence through drafting appropriate briefing notes and reports (e.g. donor reporting updates, internal thematic briefing notes for senior managers, and activity-specific briefing notes Maintain contact with project stakeholders by developing technical working relation-ships (e.g. with the government, LCN, CCN, SADC and UN agencies) to assist them to submit quality project reports in a timely fashion; Organize and support project meetings assisting the Project Manager, staff and stakeholders to prepare relevant project talking points and minutes; Support the Governance Cluster activities to prepare and distribute minutes, organize meetings; and to enable it to serve as the general secretariat for the project board meetings; Prepare Project Board meeting minutes for review by the Project Manager before submission to UNDP Perform other duties as required and requested. Expected Outcomes: Project strategies, mission and targets are attained effectively and efficiently. Improved analysis of the results achieved by funded project at the outcome level. Complete, accurate, timely, and verified reports from staff and implementing partners. Complete, accurate, timely and verified report ready for submission to PFB Well informed decision-making in the overall management of the project through quality data collection and analysis presented in a timely and well-prepared reports; Staff and partners excellently enhance the overall governance and management of the Fund and inform decisions about best use of resources available by providing timely and appropriate information about the performance of the funded project portfolio. Competencies Corporate Competencies Demonstrates integrity by modelling the UN's values and ethical standards Promotes the vision, mission and strategic goals of UNDP Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability Treats all people fairly without favouritism Additional Skills & Requirement: Experience in maintaining tools and strategies for data collection, analysis and pro-duction of reports; Hands-on experience in Monitoring, Reporting and Evaluation, including in designing and developing M&E systems, conducting ME&R activities including data collection required. Demonstrated ability and willingness to travel to deep field locations in harsh living conditions required. Computer Skills Excellent computer literacy and skills on MS Word, Excel, and PowerPoint, database systems, statistical analysis and overall report writing; Expertise in analysing data using statistical software is an asset. Competence and Values: Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects activities. Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, environment with sensitivity and respect for diversity and gender; Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards colleagues, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; and Flexibility, adaptability, and ability and willingness to operate independently in and including possible extensive travel within the area of operations. Required Skills and Experience Education: Master Degree in Development Studies, Statistics, Economics and other Social sciences or related field. Specialized training or certificate in Monitoring and Evaluation will be a plus Experience: Five (5) years' experience (with Master) and 7 years' experience (with Bachelor) in the design and implementation of Monitoring, Evaluation and Reporting in development and humanitarian projects implemented by national/international NGOs/UN bodies/ Government Experience working within a UN agency and experience in or understanding, monitoring and reporting on projects funded by multiple donors Experience in monitoring politically sensitive projects with different political actors will be a plus Experience in reporting on gender and youth outcomes will be an advantage Language Requirements: Fluency in spoken and written English Knowledge of Sesotho is desired Disclaimer 'UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.'

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