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UN Jobs / NGO Job Vacancy : Iraq: Programme Support Officer

NGO Jobs / UN Jobs Vacancy

Organization: Danish Refugee Council
Country: Iraq
Closing date: 16 Jun 2018

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

This position is based in Erbil with 25% travel to other DRC Offices including Baghdad, Mosul, Tikrit, Duhok etc.

About the job

To support the Program Development and Support Specialist (PDSS) and the DRC country team to carry out its mission in Iraq through supporting the development of quality proposals. Your main duties and responsibilities will be:

Project Development

  • Act as the lead writer/coordinator/editor for concept notes and proposals, as needed. These will be designed in collaboration with programme staff and technical advisors, ensuring adherence to the country, regional and global strategy.
  • Ensure communication between all departments (finance, programme and operations) in drafting of narrative proposals and budgets.
  • Facilitate grant kick-off, quarterly review and close-out meetings to monitor project progress and ensure donor compliance, operation/programme integration, procurement planning, sharing of lessons learned, etc.


  • Manage external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements, with support from the technical program coordinators and programme managers.
  • Maintain grant files, including regular updating within DRC’s Grants Management System (GMS).
  • Maintain the grants and report tracking system to ensure all grant files are organised and well managed for planning and preparation of donor reports and project monitoring.

Area of Focus: Fundraising and Resource Mobilisation

  • Map donors, projects and funding streams in Iraq and the region that are relevant to DRC’s focus sectors.

  • Develop and maintain donor mapping and business development tools, including up-to-date information on donor priorities, strategies, and funding opportunities, including development of donor profiles and tracking of external communications with current and potential donors.

  • Flag potential opportunities to relevant DRC offices and technical coordinators for follow up.

  • Support development of DRC’s resource mobilisation and funding strategy.

Area of Focus: Capacity Building

  • Develop materials and undertake training for programme and operation staff on grants management and processes to enhance quality within DRC programming. This will include proposal development, reporting and donor compliance.
  • Provide one-on-one support on report writing, proposal development, DRC-specific project cycle management and grants-related tools, and other topics, as needed.


  • Support development of communication pieces, press releases and success stories.
  • Facilitate communication between HQ, Regional and Country Team offices on grants-related issues.

Direct Support to Field Teams

  • Conduct visits to field locations (25% travel) expected, to support and oversee the above activities, including proposal development, reporting, grants kick off, closure, and review meetings, and capacity building on various topics
  • Regular field visits to project sites in order to better understand DRC’s programming
  • Undertake additional duties as assigned by line manager. The position duties are flexible to a degree to allow the candidate to develop skills of his/her choice and may include sectoral knowledge, business development, capacity building and specialization in specific donor rules and regulations. This can be arranged in discussions with the line manager.

About you

To be successful in this role we expect you to have a Bachelor’s Degree in relevant field with Masters Degree strongly prefered. Moreover, we also expect the following:


  • At least two years of INGO field experience in a similar position that includes proposal development, reporting and grants management.
  • Knowledge of key donor (UN, EC, USG, DFID, etc.) regulations, procedures and requirements.
  • Proven ability to develop winning proposals for public and private-sector donors.
  • Strong networking, interpersonal and presentation skills.
  • Excellent organisational skills, with ability to determine priorities and pay attention to detail.
  • Ability to work in a multicultural context as a flexible and respectful team player.
  • High-level knowledge and practice with Word, Excel, Outlook, etc.
  • Ability/willingness to work with extremely tight deadlines and multiple tasks.
  • Excellent written and spoken English required / Arabic or Kurdish preferred.
  • Willingness to follow security policies and procedures.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Contract length: 6 Months

Level: A17

Designation of Duty Station: Non Family Duty Station

Start date: As soon as possible

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates/ Nationals; please refer to under Vacancies.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.**

Closing date for applications: 16 June 2018

Before applying, please ensure you have a valid passport.

For further information about the Danish Refugee Council, please consult our website

Due to the Urgency to fill this position, applications will be reviewed on a rolling basis and DRC reserves the right to conduct the interviews before the deadline.
If you have questions or are facing problems with the online application process, please visit

How to apply: