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UN Jobs / NGO Job Vacancy : Kenya: Commodity Tracking System (CTS) Project Manager, ECSARO (Nationals)

NGO Jobs / UN Jobs Vacancy

Organization: CARE
Country: Kenya
Closing date: 15 Jun 2018

CARE is a global leader within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakeable commitment to the dignity of people. We currently work in over 90 countries, and focus primarily on women and girls as the most disproportionately affected by poverty.

CARE’s East, Central and Southern Africa Regional Office (ECSARO) is responsible for the oversight of CARE’s operations as well as the provision of support to 15 Country Offices in the region.

CARE seeks a highly energetic, strategic and passionate Kenya national for the position of Commodity Tracking System (CTS) Project Manager to manage the development of the tracking system for food and non-food commodities handled by the commodity management team. The Commodity Tracking System Project Manager (CTSPM) will work closely with the internal pilot team to define, develop and implement business processes and rules as well as work closely with external vendors to develop and own the project schedule for completion. The job will require significant travels to the countries where commodity inventory is managed to keep the project rollout on time, perform training, and liaise between the pilot area and the vendor. The position is based in Kenya and reports to the Senior Director of Applications with a dotted reporting line to the Logistics Manager, Humanitarian Team


· Develop vision, strategic plan and roadmap and be the primary interface between CARE senior management (HQ Digital team and Humanitarian Team) and the Core Pilot Team.

· Lead project team in the execution of the project, providing guidance on project tasks, handling conflicts and providing effective communications to all project team members and stakeholders.

· Establish project structure including roles and responsibilities so that team members can clearly execute on assigned tasks.

· Coordinate cross-project and cross­ functional teams to ensure that all team members are receiving required support to accomplish project goals in a timely fashion to achieve business benefits.

· Develop and maintain project documentation to include the strategic plan, roadmap, executive summaries, general communication about the CTS, budget, change control plan, issue log, and reports. Assess impact of changes to timeline, scope, and budget to make recommendations to ensure business objectives are met.

· Coordinate with the country offices to maintain an appropriate level of staff to support commodity tracking activities in all the offices by assessing staff capacity, identifying needs and conducting required training.

· Travel regularly to locations to support the field offices and build capacities of concerned staff to better manage their part of operations.

· Liaise with the IT unit (HQ and CO level) to ensure that adequate computer equipment and suitable data transmission facilities are available in all pilot locations. Help troubleshoot technical issues faced by the field locations.

· Provide first line of technical support for CTS users and determine escalation route

· Develop and maintain strategic relationships with relevant business units and team members.

· Liaise with User Advocacy to design and implement CTS Pilot change management strategy to support end-users.


· Bachelors’ degree in related field

· Five (5)- Seven (7) years' experience in project management

· Three (3)- Five (5 )years' experience with development and/or humanitarian efforts.

· Ability to build consensus among key stakeholders and influence without direct authority and obtaining win-win situations.

· Knowledge of negotiation and conflict resolution tools and techniques

· Experience in the use of standard IT policies and procedures

· Strong leadership and customer relationship sills.

· Good team building and management skills

· Strong verbal and written communication and presentation skills

· Experience in budget management and reporting

· Ability to envision what needs to be done and conceptualize an approach for how to get it done

· Experience in use of project management principles and methodologies

· Knowledge in the execution of Software Development Lifecycle methodologies (e.g. waterfall, Agile, and SCRUM)

· Ability to identify project goals, objectives and outcomes and identify, mitigate and/or escalate issues and risks

· Knowledge of MS Project for project plan development, management and reporting

· Demonstrate flexibility in managing changes to scope, resources and timelines

· Good working knowledge of Microsoft applications, particularly MS Office, MS Access & Excel

· Experience in warehouse management systems

· Knowledge of major donor regulations pertaining to Commodities accountability and reporting preferred

· Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina; ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical hardship conditions with limited resources

· Past experience, preferably with an NGO, in handling of food commodities and non-food program inventories desired. Fluency in English is required with a second major language in either French, Arabic or Spanish being highly desirable

How to apply:

Interested and qualified candidates should submit their CVs and a covering letter of interest in English to: no later than June 15th**, 2018**. Kindly indicate the position title on the subject line when applying. Only shortlisted candidates will be contacted.

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse