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United States of America: EXECUTIVE ASSISTANT

NGO/UN Job Vacancy

Organization: CARE USA
Country: United States of America
Closing date: 08 Dec 2017

At CARE, we seek a world of hope, tolerance and social justice, where poverty has been overcome and people live with dignity and security.

This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a global leader in the movement to eradicate poverty. In 2015, CARE worked in 95 countries and reached 65 million people with an incredible range of life-saving programs. We also put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. We seek dynamic, innovative thinkers to further our mission. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

CARE is seeking an Executive Assistant reporting to the Vice President of Advocacy and the Vice President of Humanitarian Policy and Practice. This position is responsible for providing a wide range of administrative support to the VP, Advocacy as well as to the VP, Emergency and Humanitarian Action Team (EHAT). This position operates in a fast-paced, high stress, and dynamic environment. It maintains and enhances high levels of support in wake of increasing levels of complexity and growing scope of coverage and sophistication.

The Executive Assistant will handle communications within CARE and with numerous outside contacts and vendors including Members of Congress, Administration officials, board members, donors and other important CARE stakeholders. The person in this role will work independently and innovatively providing daily administrative support to both Vice Presidents. S/he will constantly interact with the office of the CEO, the COO, the Executive Management Team (EMT), the executive assistants of the EMT and the DC Office Manager to resolve a variety of challenges to meet the growing and changing needs of the organization.


  • Coordination and submission of reports and other documents. Timely follow-up
  • Manage the general administration & support for the PAD and EHAT departments
  • Manage both Vice Presidents' schedules and travel arrangements
  • Schedule, plan and provide appropriate support for team meetings, (i.e. develop agendas, manage logistics, acquire and distribute meeting materials to external speakers and facilitators as needed)
  • Provide support in budget planning and management as well as invoice tracking and approvals
  • Liaise with internal and external Administrative Assistants (e.g. Administrative Assistants for Members of the Board of Directors) to schedule meetings and address or resolve cross-departmental issues and challenges
  • Provide support in the development of communication and presentations as needed
  • Perform other duties as assigned


  • High school diploma or equivalent (GED) required
  • Must have 3 to 5 years of executive administrative, office management or relevant experience
  • Strong time management, prioritization, and planning skills
  • Excellent verbal and written communication skills; experienced document editor
  • Strong working knowledge of Microsoft applications including Word, Excel, Outlook and PowerPoint
  • Must possess the ability to build and maintain relationships
  • Strong collaboration skills
  • Demonstrated commitment to integrity and confidentiality

How to apply:

To apply for this position, please visit our website at

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply.

CARE USA is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here.

The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE's career website at any time.