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South Sudan: Administrative Coordinator – SOUTH SUDAN

NGO/UN Job Vacancy

Organization: Handicap International
Country: South Sudan
Closing date: 30 Nov 2017

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association:

Present in more than 55 countries, Handicap International is composed of 2 operational directions:

  • The Direction of Humanitarian Action

  • The Direction of Development Action


After a referendum following 50 years of conflict with the North, South Sudan became officially independent in July 2011. From then, the country has engaged in a long period of construction, expected to last for the next 50 years. This period has been violently stopped since December 2013 with an internal political and ethnic conflict creating massive displacement of populations inside and outside the country.

The context in South Sudan is characterized by a contiguum between emergency and development with regular chronic crisis, periods of stability and period of massive emergency. HI present since 2006 has shifted in 2009 from the emergency department to the development one but remains active in both operational interventions.

At November 2017, the program includes:

An emergency component with:

· Protection program in Juba PoC and Urban Juba camps, psychosocial support and targeted assistance to persons with specific needs

· An emergency flying team all over the country

A long-term component with:

· A Victim Assistance project based in Yei county including rehabilitation activities

· An Inclusion / DPOs project funded by EC – Europe Aid focusing on mainstreaming disability among development processes and support to DPOs.

· A psychosocial project in the hospital & jail of Juba funded by AFD and EU focusing on the mental health people.


Based in Juba, the Administrative Coordinator, under the supervision of the Program Director, will ensure the efficient management of the Administration Department with the objective of providing support and facilitating the implementation of the different projects in Juba, Bor and Yei, and potential other bases as well as the smooth-running of the program.

It is expected that the repartition of the tasks will be as follow: Finance – 50%, HR/Administration –– 30%, staff supervision - 20%.

A finance manager based in Juba is in charge of all the preliminary work related to finance issues, the Administrative Coordinator being the last responsible for the deliverables produced on the field for the donors and HQ. A logistic coordinator is in charge of the logistic aspects of the program and both the Administrative coordinator and the logistics coordinator work in close collaboration.


• Manages the programme's financial resources:

Annual program budgets, follow up of HI own funds, monthly closing accounts, follow up of donor contracts, budget forecasts, global management of the bank accounts, allocation boards, financial reports, financial sections of proposals

• Implement the programme's HR strategy (pay, social and training policies) and ensure implementation of HR processes:

HR rules and policies of HI, national staff recruitment and assessment processes, annual training plan for national staff, administrative management of programme staff, management of medical evacuations for expatriate staff and management of accidents and serious incidents and their legal and financial repercussions

• Manage the programme's finance and administrative team

Administrative team supervision: set objectives and carry out assessments of direct reports

HR follow-up of your team: develop action plans, hold regular assessments and train if needed

Team coordination through regular meetings

Update of mission’s organisation chart when necessary

• Guarantee compliance with the programme's administrative and legal framework: archiving, compliance with legal requirements, insurance


· You hold a degree in Business Administration, Finance, Human Resources or other relevant field

· You have at least three years of field experience in administration and finance with international NGOs

· Fluent in English

· Good organisational and management skills

· Capacity to formulate and follow complex project budgets


Juba is the capital of South Sudan, and accessible by commercial flights and by road. Road movement is generally unadvisable, due to general security situation and poor road conditions. Internal flights operated by UNHAS connect Juba with major cities and key sites across the country for development and humanitarian activities. The rainy season severely limits movement from May/June to September/October, including internal flights, cutting most of the roads.

The office and the guesthouse are in one compound in Juba. The compound is in the centre of town. The accommodation in Juba is simple but comfortable. Each staff has his/her own self-contained room with Air Conditioner and bathroom. The living conditions are basic but acceptable (generator, water tanks, Internet, small gym, TV). Juba offers some facilities including bars, restaurants, gyms, and swimming pools for International Staff.


· Starting date : 02/01/2018

· Length of the contract: 12 months

· Employee status :

  • Salary from 2700 € gross/month regarding the experience of the candidate

  • Perdiem : 457 € net/month

  • Hardship allowance : 500 € net/month

  • Insurances : medical health coverage, retirement planning, repatriation

  • Paid holiday : 25 days per year

  • R&R : Level 3 : 5 days every 6 weeks

  • Status : unaccompanied position

  • Housing : Collective taken in charge by Handicap International

South Sudanese citizens are welcome to apply. The conditions of employment for national staff will be detailed later according to the experience of the candidate and in the framework of the local salary grid and conditions of engagement

How to apply:

Only online by joining a CV and cover letter via the following link: