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Jordan: Partnerships and Grants Coordinator

NGO/UN Job Vacancy

Organization: HelpAge International
Country: Jordan
Closing date: 18 Nov 2017

Partnerships and Grants Coordinator

  • Partnerships and Grants Coordinator, Jordan
  • Based in Amman, Jordan
  • Scope for flexible working hours
  • Opportunity to work for a leading organisation working with and for older people globally

If you're looking to progress your career in a great working environment, please read on.

Our employees have a wide range of benefits including 30 days holiday (plus bank holidays), life insurance, enhanced maternity and adoption pay, and generous employer pension contribution. We also actively support our staff with a variety of flexible working arrangements to help balance work and home life.

The organisation
HelpAge International's vision is a world where older people fulfil their potential to lead active, dignified, healthy and secure lives. We are the secretariat of the HelpAge global network, bringing together more than 114 affiliates and 200 partners working with older people in over 50 countries.

Key responsibilities

We seek to hire an experienced Partnership and grants coordinator who will be responsible for the day-to-day grant operations, systems and workflow management. The candidate will engage in the early stages of proposal planning and review process to ensure proper due diligence of all proposals. S/he will be responsible for grant data management from application to grant close out, and will support program and senior leadership data requests on a routine basis.

The Partnership and grants coordinator is expected to partner with program team members, to ensure the grant making and oversight practices are consistent, equitable and focused on maximizing the grant program’s impact and effectiveness for both HelpAge staff and grantees.

S/he is solution-oriented and a self-starter who is inspired by the mission of the HelpAge International. Under the direct supervision of the Program Manager, the Partnership and Grants Coordinator will be an integral member of the HelpAge Country Office Team.

S/he will be responsible for ensuring effective formal partnership processes (with an emphasis on sub-grants, but also assisting the operations department.

The Partnerships and Grants Coordinator should ensure the proper implementation of the following key tasks:

  • Support oversight of the sub-grant portfolio for "Leaving No One Behinds'" project.
  • maintain strong relationships and to act as the primary liaison with partners
  • Ensure a transparent process for the entire grant life cycle, from request to close. This entails pre-award management, tracking payments, reviewing or producing relevant reports, monitoring and post-award management
  • Ensure standardized implementation of sub-grant administrative processes and procedures, including pre-award compliance checks, agreements, disbursements, reporting and partner capacity-building
  • Support partner reporting requirements by ensuring forward planning and preparation, adherence with donor and HelpAge requirements, and support timely submission of narrative reports and financial reports
  • Support the program capacity building efforts to ensure that partner’s receive relevant and appropriate support, including delivering trainings on program design, M&E (such as indicator design and tracking, data analysis, etc), report writing, and developing and implementing against phased budgets
  • Coordinate with program staff to conduct regular project visits to maintain familiarity with activities and monitor progress
  • Draft correspondence templates, including award agreements, to support the annual review of materials by appropriate parties
  • Provide grants management support to senior management and program staff regarding grants administration process, compliance, and data analysis
  • Maintain Partnership Database
  • Develop mechanism and guidelines for partners

Essential skills, knowledge and experience

The ideal candidate will have:


  • Familiarity with the basics of data collection and management
  • Demonstrated ability to mentor and assist others both one-on-one and in a group setting
  • Excellent communication and influencing skills
  • 3 years of experience designing and implementing humanitarian programming
  • Fluent English and Arabic, both spoken and written
  • Experience in report-writing
  • Experience of training and capacity building
  • Strong communication skills, particularly for networking with diverse groups of people
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • The capacity and willingness to be extremely flexible and accommodating in difficult working circumstances.
  • Commitment to the mission and vision of HelpAge International. In particular, a good understanding of the HelpAge International mandate and focus on the inclusion of older people.


  • Previous experience working in humanitarian programmes
  • Experience with institutional donors (i.e. German Embassy, DFID, OFDA,)
  • Strong skills in excel and other data management software
  • Post-graduate degree in Social Sciences, Business Administration, Statistics or related field

Closing date: 18th of November 2017

Start date: As soon as possible

This post is open for Nationals Only

HelpAge International is an equal opportunities employer.

HelpAge International encourages older people and people with disabilities from those who possess the minimum requirements of the post to apply.

HelpAge International is committed to providing our staff with continuous professional development, flexible working and opportunities to thrive within an inclusive and diverse environment. As part of our commitment to promoting gender diversity, we are a member of the Business in the Community gender campaign

How to apply: