Field Supervisor – Global Fund R9
Field Supervisor – Global Fund R9 The Organisation Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. Job Description Position Field Supervisor Grade C2 Department & Location Regions Date July 2019 Reports to (position): Chief of Party and PUM Purpose: How does this post support Plan’s strategy and mission? The Field supervisor is technically under the guidance of the Project Manager and administratively under the PUM. He/She works in collaboration with CSOs, and other stakeholders, in the implementation of all Global Fund NFM2 malaria project activities in the assigned region Dimensions of Role: To assist the project manager in planning, designing, implementing and evaluating Global Fund NFM2 malaria project activities within Plan International Cameroon as Sub-recipient (SR)), To assist the project manager in the assigned region to ensure the achievement of project objectives and indicators that are aligned with Global Fund NFM2 malaria proposal goals for Cameroon. To ensure, under the guidance of the PUM, the participation to meetings related to the project within the region. Typical Responsibilities - Key End Results of Position: “What” is done and “why”, but not “how”; include indicators for success Program Quality: With the support and guidance from the COP and/or the PUM; Support the DCSOs in the assigned region in Global Fund NFM2 Malaria project implementation, ensuring that technical support is provided in terms of day-to-day running of the project and funds justifications are timely and properly done. Document and disseminate project best practices within Plan International Cameroon and other organizations to promote quality and learning. Facilitate the establishment and implementation of standards of accountability, effectiveness and efficiency in the achievement of project goals, objectives and indicators in the assigned region. Support the Project manager in ensuring that project data are collected and timely entered in the SAP software at the regional level Ensure supervision of activities performed by DCSOs and CHWs. Lead activities related to on-site data verification (OSDV) on a quarterly basis in relation with DCSO and report back to project management at central level. Management and Administration: Conduct supervision visits in collaboration with other partners and ensure timely reports are done on project activities in the assigned region. Ensure the quality control of all partners’ project activities and data in the assigned region at both programmatic and financial levels. Produce regular complete and timely reports on project activities (both programmatic and financial in collaboration of PU finance staff) and submit to the project manager and the PUM. Review DCSO narrative and financial reports, and gives appropriate feedback before final copies are produced. Prioritize tasks and assignments, introduce contingencies, and make the best use of others skills to face the pressure created by demanding and stringent deadlines. Ensure adherence of partners to Plan Child and Youth Safeguarding policy. III. Representation and Advocacy: In collaboration with the Program Unit Manager, act as primary project contact to key public-private stakeholders and local partners involved in addressing all project matters in the assigned region; Strengthen linkages with existing and potential partner agencies and institutions for the delivery of project results in the assigned region; Duly represent the project manager during technical meetings with partners within the assigned region when required. Facilitate advocacy activities in the assigned region in order to ensure the project sustainability Project coordination at regional level Under the supervision of the PUM; Lead, manage and supervise the project regional coordination to meet project objectives; Mentor DCSO staff to ensure high levels of motivation, commitment, capacity, and teamwork; Ensure all DCSO project staffs actively participate in the bi-annual performance management process, including planning, coaching, monitoring and assessing.Leverage resources from the PU to support the project by identifying the need and making the request to the PUM Ensure DCSO project staffs possess the requisite knowledge and skills to perform all assigned job responsibilities and promote organizational values such as teambuilding, empowerment, risk taking, customer responsiveness and effective communications Ensure DCSO staff fully understand and comply with Plan operating policies and procedures related to gender, child protection, fraud awareness and conflict of interest V- Problems solving Ability to solve problems by diagnosing the root causes and using win-win approach in seeking for solutions Ability to introduce innovations in programs design for quality improvement and learning Show a high sense of mastery in resolving a wide range of challenges. Think in a strategic manner and see a “bigger picture” at all-time which contributes to establishing achievable objectives Ability to provide leadership and advice to partners in the daily interactions Be a source of expertise for DCSOs in managing project activities. VI- Communications and Working Relationships: Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact Be seen as a source of expertise, and proactive in sharing knowledge and advice with partners Possess strong interpersonal and interaction skills so as to gain trust and respect of others through the building of good working relationships Ability to translate difficult and complex ideas into a simple and easily understandable language by community partners Ability to use a wide range of Microsoft packages such as, Excel, word, power point to make impact through effective presentations, Ability to coach lead and bond team members to achieve set goals Display excellent communication skills(written and verbal) and be able to speak in a persuasive style that inspires confidence and professionalism Display strong negotiation skills in conflict situation to promote win-win solution Clearly displays the ability to develop new skills and knowledge and has the capacity to take onboard additional/ongoing learning VII-Key Skills and behaviours Be capable of managing complexity Have strong team working abilities with possibilities of working independently Have supervision, coaching and mentoring capacities Be good in planning, organising, influencing and persuading others Have a sound judgement in conflict management Be conscientious and efficient in observing deadlines, achieving results Show credibility,personal accountability and be driven to serve others Display cultural sensitivity, patience and flexibility Display a strategic thinking and opened to feedback Ability to develop new skills and knowledge and has the capacity to take onboard additional/ongoing learning Strive for high performance and influence others to boost their outputs Demonstrate high level of integrity VIII- Knowledgeand Experience Required to Achieve Role’s Objectives: Gained through education, training, & experience First degree in social/health science in combination with qualifying experience may be accepted in lieu of the advanced degree Minimum of 03 years of project design, coordination/management and implementation, strategic planning, monitoring and evaluation, team and office management or related field, of which 2 should be with some experience in a senior management position. Work experience particularly in community development is highlydesirable. Knowledge of key Plan policies, procedures and regulations, front-line team management, central and local governments, and community development preferred. Proven experience in building and maintaining institutional linkages required. Experience with participatory methods and partnerships required. Understanding of and experience with humanitarian development organizations, and accompaniment and capacity-building principles in local partnerships highly desired. Accountability for goals and challenges Fluency in writing and speaking in English and French is an asset; Knowledge of another national language of Cameroon is an advantage. IX- Challenges Harmonising multiple demands from client groups Maintaining currency in HR based practice and labour law Working effectively with multiple cultures and language X- Other Skills This job requires frequent field travel and motorcycles will be provided. It is therefore required to have at least category A valid driving license. XI- Physical Environment and Demands: May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc. Typically office environment with 30% extensive travel in program Unit zones and abroad XII- Level of Contact with Children: The position will be based at the region and level of contact with children is medium.