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Temporary Finance & Administrative Assistant

OB DESCRIPTION JOB TITLE:               Temporary Finance & Administrative Assistant                                                 JOB SUMMARY: Provide a variety of clerical and administrative duties for the assigned unit(s)/division.  KEY RESPONSIBILITIES: Initiate procurement of goods and services at county level and follow up on all approved purchase requisitions. Prepare all travel authorizations and processing of travel documents; follow up for timely and complete liquidations. Maintain an updated inventory/assets registers and ensure proper documentation of all movable supplies Maintain adequate stock levels for consumable supplies within re-order levels. Handle the entire program transport requests and advice on transport alternatives. Support the technical staff to organize training resources during workshops and assist in completion, collation of workshop reports as necessary. Responsible for workshop logistics, e.g. budget preparations, contact participants, pay out per diems, solicit pro forma invoices, travel and accommodation logistics, etc.  Perform other duties as assigned. CONTRIBUTION: Ensure timely and efficient payment preparation. Ensure that all finance documentation is filed appropriately and are easily retrieved when required. Ensuring that staff get their travel and program advances in a timely manner. Ensure proper and updated filing system of all important documentation. EXPERTISE AND COMPLEXITY: Follow-up on requests in an efficient manner. Coordinate work assignments with general supervision. Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them.  Ability to organize and effectively process and maintain records and files. Ability to type with accuracy and speed. Ability to become proficient in Microsoft Office applications. Proficiency in spelling, grammar, and punctuation. Ability to be resourceful in gathering and giving program information. TYPE AND NATURE OF CONTACTS: Routine interaction with others and resolve problem situations with tact. SUPERVISORY AND BUDGET RESPONSIBILITY None. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: Usual office working conditions MINIMUM REQUIREMENTS BA/BS and 1-2 years relevant experience with working experience in similar environment with adequate exposure to project accounting with an understanding of finance records reconciliations.  Or Advanced Diploma in Business Administration  in related field and 3-5 years experience Proficient in MS Office. CPA Part 1 or II will be an added advantage. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.