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Grants Compliance Coordinator

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Grant Compliance Coordinator for Country Office. Dimensions of Role The post holder will report to the Grants Manager. S/he is accountable for compliance within the grants portfolio ensuring that projects are effectively implemented according to donor requirements; through development and maintenance of systems. In line with the global strategy the Annual Plan, the annual Business Development Plan, and current Emergency Response Plans, the incumbent will be responsible for: Provide orientation on donor compliance regulations to implementers; Preparation of Monthly  Grant Analysis Report; Preparation of Quarterly Grant Management Analysis report; Preparation of Master grant reporting  and monthly reporting schedule; Keep and handle the Grant Management Meetings along with the package (Grant Opening,  Grant Review and Grant Close out); record minutes and follow-up on the agreed action; Follow-up on the status of  each grant  as per the grant management cycle procedure; Adhere the implementation of  the Fund and Grant Management Guidelines; 2.Typical Responsibilities - Key end Results of the Position: To contribute to the successful management of Plan Ethiopia’s Grants Portfolio by offering timely and appropriate support to respective grants projects such that high standards of compliance are maintained. To develop and maintain systems for tracking and promoting compliance across all relevant departments and staff involved in the grant management cycle. To produce relevant grant documents of Budget Holder delegation letter as well as analyzing of grant risk as per the set check list and disseminate on timely basis. To coordinate with other departments and staff to ensure donor compliance, (including compliance with implementation timeframes, and implementation requirements such as procurement conditions, expenditure eligibility conditions, reporting requirements, budget amendments, cost or no cost extensions, and so on). To writing Funding Agreement Documents (FAD) and manage the approval process as well as upload  the required data on the SAP system, To ensure all relevant documentation pertaining to all grants is centrally filed, and copies made available to all departments and staff involved in the management of the grant as relevant. Prepare monthly reporting schedule and disseminate to the responsible as well as follow-up on timely deliverability as well as submission to the respective donors/NOs Follow-up on the grant remittance, grant that will phase-out and grants that required continuation Support in the regular exercise to form funding gap priorities. Review Grant Management Meeting proceedings and project reports to donors for consistency and compliance to donor requirements – before submission to National Offices / donors. Track grant budget portfolio.  Identify challenges or potential delays in implementation/ management early, and escalate as required to ensure timely achievement of project goals Ensure donor requirements are complied with before closure of projects. Attend project startup workshops and ensure that compliance matters are brought to the attention of all relevant staff. Preparation of SPAD and data up-loading on the SAP, follow up the implementation (as required) as well as prepare the required report. Education, Experience, Knowledge and Skills Required to Achieve Role’s Objectives a) Educational Qualification and Experience      A minimum of University degree in Accounting, Management, Economics, or related development fields & having Masters is preferable. A minimum of five years of relevant professional experience in a related field, preferably in a grants management setting Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, Demonstrated record of grant management, specifically grant compliance issue, at local and international levels Proven ability in grant reporting Excellent networking and partnership building skills Proven ability to work collaboratively in a multidisciplinary team environment b) Knowledge Knowledge of main donors key requirements Knowledge of grant systems, policies and procedures Knowledge of project management cycle c) Skills Specific to the Post Grants management skills - program work preferably in an NGO setting Excellent written and verbal communication skills. Ability to work in a multi-disciplinary and multicultural environment. Strong analytical skills Strong negotiation, facilitating and influencing skills. Financial  management and budgeting skills Ability to work effectively both independently and as a part of a team d) Behaviours Communicator and influencer. Team player and relationship builder. Self management Attention to detail The closing date for the application is September 23, 2018. This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia. Please note that: Applications and CVs written in English will be accepted and Shortlisted candidates will be contacted. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. More information about Plan International can be found on http:// plan-international.org References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required. As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.