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United States of America: Development Assistant

NGO Jobs / UN Jobs Vacancy

Organization: Project Concern International
Country: United States of America
Closing date: 31 Jul 2018

The Development Assistant is a key member of the development team, assigned with supporting the fundraising goals of the organization through scheduling and other administrative tasks; document preparation; and assisting with fundraising activities, including proposal preparation support. This position will also belong to a cohort of coordinators supporting the DC Office on a rotating basis.

Key Duties and Responsibilities:

Scheduling and Administrative Tasks

  • Drafts correspondence, reports, and memoranda on behalf of the VP, Strategic Engagement (SE)
  • Manages VP, SE appointment calendar. Schedules and prioritizes appointments and meetings for the VP, SE, advising of daily schedule and monitors follow up activities
  • Supports VP, SE fundraising activities and maintains VP’s donor contact information in CRM system (Salesforce)
  • Acts as Development’s Concur Champion, preparing travel requests and expense reports for the VP, SE

  • Provide additional training and support for Development team members as needed

General Development Department Support

  • Supports the Development Department in creating, maintaining, and executing appeals and proposals
  • Attends additional training sessions on donor relations, fundraising, and report/proposal writing
  • Assists in fundraising activities

  • At the direction of Development Officer of Annual Programs, supports Development Department in creating, maintaining, and executing appeals: new appeal pieces, renewal pieces, targeted pieces and new acquisition pieces, utilizing current data for improved return

  • Tracks appeals and report/share information with the VP, SE

  • Assists in the writing, editing, and submission of any proposals or grant applications

  • Drafts, formats, edits, and finalizes proposal content and attachments, including background research, cost application documents, and supports successful, on-time submissions

  • Schedules and coordinates meetings and calls in support of proposal teams, resource development workshops/plans; takes and distributes meeting notes

  • Supports proposal development process by occasionally playing a coordination role on less complex proposals and/or continuing applications

  • Participates in PCI’s innovation efforts and in teams on innovation initiatives

  • Other duties as assigned

DC Office Support

  • This position belongs to a cohort of positions supporting the DC Office on a rotating basis. The assistant supports, maintains and improves D.C. Office operations.
  • The primary responsibilities include overseeing general office/facilities matters, maintaining office supplies, administrative assistance to senior executives, and providing an array of assistance to the D.C. staff in the areas of: communications, networking, special events, travel and other logistics.
  • S/he will also be the liaison between the International Office (IO) and the DC office on administrative and facilities tasks.
  • The assistant works with the Executive Office & Board Relations Manager to ensure timely completion of special projects.

Required Experience:

  • Bachelor’s degree in an appropriate field (business administration, non-profit management, etc.) or relevant technical training with 1-2 years of professional experience
  • High level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly
  • Experience in internet research and database management (Salesforce preferred)
  • Adept at proof-reading own and others’ work to eliminate errors
  • Must be flexible, organized, and adept at follow-through, with strong attention to detail
  • Capable of handling several tasks simultaneously and self-managing time and task priorities
  • Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures

  • A passion for the mission and values of PCI

  • Candidate must be willing and able to work overtime during peak seasons

  • Experience with Salesforce a plus

  • Bilingual in Spanish strongly preferred

How to apply: