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UN Jobs / NGO Job Vacancy : United Kingdom of Great Britain and Northern Ireland: Major Gifts Assistant

NGO Jobs / UN Jobs Vacancy

Organization: International Rescue Committee
Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 13 May 2018

Location: London, UK

Salary: £28,000 per annum

Contract: Permanent

Hours: Full time (37.5 hours)


Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 22 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.IRC-UK

Our European headquarters, IRC-UK, was established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC-UK has grown rapidly and is now acknowledged for its high-quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender based violence. The IRC also has offices in Berlin, Bonn, Brussels and Geneva.IRC-UK comprises approximately 100 staff across five departments.


The IRC has invested significantly in the UK fundraising team which has increased its capacity considerably over the past 3 years. There are ambitious plans to increase this even further as part of an exciting global revenue generation strategy in development. This is therefore an exciting time to join a fast paced, dynamic team with ambitious but achievable targets.This role sits in the Major Gifts team within the UK Private Fundraising Team. The Major Gifts team works alongside a team of three Corporate Fundraisers, three Digital Fundraisers and is supported by a team of four in Strategic Operations, including a researcher.

The Purpose of the Role

To provide administrative support to the relationship managers across both Major Gifts and Corporate Fundraising, the Head of Major Gifts and the Deputy Director of Fundraising.To support across the team with grant management and contact database management.To provide administrative support with cultivation / stewardship events.To undertake special projects as required

Scope and Authority

Authority:To support internal administrative, financial and data entry processes

Key Working Relationships

  • Reports to the Philanthropy Manager

Other key contacts & key accountabilities:

  • Head of Major Gifts and Deputy Director of Fundraising
  • Fundraising Managers and Executives across the Major Gifts and Corporate Team
  • Strategic Operations Team
  • Finance Team
  • PAs to SVP Europe & Senior Director, GPP Europe

To support the Major Gifts and Corporate Fundraising Team by (80%)

  • To provide administrative support to members of the Major Gifts and Corporate team including supporting on proposals, reports, correspondence and meeting preparation.
  • To provide financial administrative assistance including support with reconciliation, income/expenditure tracking, cheque handling, and other financial duties, liaising with the Finance and Operations department as required.To support with grant management using the IRC’s grant management system OTIS.
  • Producing spreadsheets and other financial reports to required standard, including the management of the team’s donor pipeline.
  • Support and champion the use of Raiser’s Edge database so that all donor correspondence and donations are captured and information stored is GDPR compliant.
  • To maintain and update the team’s library of reports and proposals, acting as a central point of contact for priority project information.
  • To collate meeting packs and materials for donor meetings and visits from the IRC President/CEO.
  • Other special projects as agreed with line manager
  • Managing the team’s new starter induction process

To support the cultivation and stewardship of donor relationships by: (20%)

  • Supporting with ad hoc research requests, adding capacity to the team’s research function as required.Drafting and producing written supporter correspondence such as letters, emails, reports and other documents
  • Supporting with the delivery of cultivation and stewardship events across major gifts and corporate teams.
  • Supporting on the organisation of overseas donor visits
  • Attending meetings, both internal and external where required


Skills, Knowledge and Qualifications:


  • Good Microsoft Office software skills including Excel
  • Ability to prioritise and organise own workload and meet deadlines
  • Ability to analyse fundraising data and draft reportsExcellent written communication skills including writing supporter thank you letters, reports and other correspondence
  • Ability to work effectively as part of a team, providing support as required, and build and maintain excellent relationships across the organisation
  • Excellent verbal communication skills and the ability to deal with queries and speak with donors and other stakeholders in a confident manner
  • Commitment to high standards of service delivery and customer care
  • Experience of databases and an appreciation of their value



  • Experience using Raisers Edge, with excellent attention to detail in entering and recording financial and relationship data
  • Experience in an externally facing customer relationship role
  • Experience of delivering projects on time


  • Experience of working in charitable fundraising, particularly a major donor or corporate fundraising team
  • Interest in humanitarian sector
  • Experience of database migration

How to apply:

Deadline for applications is 13th May 2018. Interviews will take place on 22nd May 2018.

Candidates must have the right to work in the UK.

IRC-UK is committed to equality of opportunity and to non-discrimination for all applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

IRC-UK welcomes applications from all candidates, including refugees who have the right to work in the UK.If you have any questions or need assistance with the online recruitment process, please contact the UK HR team at