Search UN Jobs and NGO Jobs

UN Jobs / NGO Job Vacancy : Nepal: Tender for Non-life Insurance Service

NGO Jobs / UN Jobs Vacancy



Organization: Plan International
Country: Nepal
Closing date: 23 May 2018

1. Introduction:

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Plan International Nepal, Country Office invites sealed bids from the interested suppliers registered in Government of Nepal or who are eligible for the supply of the services as mentioned below.

This tender dossier has been issued for the sole purpose of obtaining offers for the supply of goods against the specification contained with this document and Annexes. Plan International Nepal reserves the right not to enter into or award a contract as a result of this invitation to tender. Furthermore, Plan International Nepal reserve the right to vary the quantity of work/materials in the Tender Documents without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.

Any attempt by the Tenderer to obtain confidential information, enter into unlawful agreements with competitors or influence the evaluation committee or Plan International during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of its offers and may result in the termination of a current contract where applicable.

2. Background Information on Plan International

Founded more than 70 years ago, Plan International is one of the largest children’s development organisations in the world. Plan International is independent, with no religious, political or governmental affiliations. We work together with children and communities in over 50 developing countries across Africa, the Americas and Asia, and with our supporters and funders in 20 countries to promote child rights and lift millions of children out of poverty.

Children are at the heart of everything we do. Plan International is a Child Centered Community Development organisation, this means we work with children, their families, communities, organisations and local governments to bring about positive change. When children and adults work together as part of the change process, it is more likely that programmes will be successful and sustainable. Plan's work is linked to the United Nations Convention on the Rights of the Child.

Plan International is committed to making lasting improvements to the lives of children living in poverty in developing countries. Plan International's active support for child development over a long period aims to improve the healthy development of children from before birth, through safe delivery, preschool care and development, primary and secondary education, to an adulthood in which they can be valuable and productive members of their community.

Our work also shows that when you invest in the girl child the impacts on development are much higher. We believe that girls' access to education and legal rights can break the cycle of poverty and discrimination that girls face around the world. Investing in girls is the key to eliminating the cycle of poverty.

Plan International has been working in Nepal since 1978, helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 42 districts in Nepal.

3. Scope of Tender

Plan International Nepal invites sealed quotation/tenders for the supplies following services. We invite suppliers to bid for the services specified:

3.1 Non-life Insurance Service

 Delivery of service for Non-Life Insurance as per attached Annex Sheet  Delivery of service to the Plan International Nepal, Country Office.

  1. Language: As determined by Plan International Nepal**,** the working language of this tender is English.

  2. Qualifying and Conditions:

The main criteria for admission to the Quotation/ Tender are as follows:

a) The company/firm should be registered with relevant authority of Nepal Government and registration should have been renewed as per the government law.

b) The company/firm should be registered with Inland Revenue Office ( IRO) and renewal of VAT (tax registration) for latest prevailing financial year (73/74) must be submitted.

c) Company profile (not more than 4 pages) including status of firm (e.g. company outlet, authorized dealer, wholesaler, reseller etc).

d) Good Track record of accomplishment and references from previous clients including documentary evidence in shape of agreements/ contract with other international/UN organizations for similar nature of work. (if available)

e) Correct bank account in the name of the company/firm to make all payments through cross cheque or through online bank transfers. SWIFT number for bank is mandatory for this tender.

f) 2.5% bid amount of “A” class commercial bank in form of bank guarantee or Good for Payment cheque valid for 3 months should be submitted with bids. (NA)

g) Successful bidder must submit a performance bond at 5% of total bid amount of “A: Class Commercial bank before signing the contract/issuing the Purchase Order.

h) All Tender Documents filled by the vendor must be signed and stamped. Signing an attached documents i.e. copy of registration, company profile etc. are not mandatory.

  1. Quotation/Tender Basis:

• If vendor have any additional request and conditions, this must be stipulated in a separate letter accompanying the bid.

• Bids shall be made in writing calculated in NPR only and clearly stated on the appropriate forms- provided (see below).

• The applicant shall attach a detailed timetable for carrying out the delivery and propose ways and means to realize the delivery. For supplying goods /materials/**Services**, the final delivery date should be mentioned.

• Plan International Nepal is not liable for any damage to the applicant person or property in the event that something should occur. Plan International Nepal strongly recommends that all applicants take extra precaution when visiting/delivering supplies to a project site. (NA)

  1. Disqualification of Applicants: Applicants cannot apply if they:

• Are guilty of serious misinterpretation/misrepresentations of facts in supplying information.

• Are in situations of conflict of interest (with prior relationship to project or family or business relationship to parties in Plan International Nepal.

• Are on any list of sanctioned parties issued by the Nepal Government and Anti terrorisms screening.

• Have been reported for/under litigation for child abuse.

  1. Bid Opening: 24rd May 2018, at 11:00 AM

in the pr

esence of the Procurement Panel and Bidder’s

Representative at the address and on the date specified in the Quotation/Tender documents. However, in case bidder or their representative do not present physically in the stated time and place to participate bid opening process, Plain international Nepal will open bid without representation of bidder. The applicant’s name, the bid prices, the total amount of the bid, any discounts and such other information that the Plan International Nepal may consider appropriate will be announced and registered in the note.

  1. Bid Evaluation: The Procurement Panel will check the tenders to ensure that they contain no amendment to the terms or any other (calculation) errors. To assist in the examination, evaluation and comparison of bids, the Procurement Panel may, at its discretion, request support/clarification from the Plan International Nepal staff or consultant. Procurement Panel may take into account other criteria, including, but not limited to record of past performance, integrity, community rapport etc, when assigning companies to the designated short list.

  2. Acceptance of Successful Quotation/Tender: Taking into consideration selection criteria, Plan International Nepal will make the final decision of the awarded firm/company. Plan International Nepal will then send an email of acceptance to the successful applicant. After submitted documentation from the selected firm has been verified (if any), the firm will then be obliged to sign the Contract/Purchase Order for the stated amount. Any amendment to the awarded tender will be documented as an “Annex” to the contract and will be determined by Plan International Nepal.

Any information or clarity relating this bid can be obtained from Procurement Department of Plan International Nepal. (Phone no. 01-5535580)

Read, Understood and Signed By:

Name of Authorized Person: …………..………...………………… Signature: .....……………… Name of Firm/Company: ………………………………………….…………………………….…….

Address: …………………………………………………….……. Contact# ……………...…………

E-mail ID: ………………………………………………………………………………………........

Company Seal:

To,

Plan International Nepal

Nepal Country Office

Maitri Marga, Bakhundole, Lalitpur-3

Please find the competitive price quote summary Non-life Insurance Service**”** as mentioned below as per your request:

SN

Description

Sum Insured, Approximately

Start

Date

End Date

Annual Premium

Rate Exclusive

VAT

1

Public Liability Insurance, within the boundary wall only in various Plan Offices in each of

9 locations-

5000,000/Person-Death

100,000/Person-Medical

Expenses

Total Limit 2,500,000-Death

Total Limit 500,000 Medical

Expenses

Property Damage Total Limit: 1,450,000

01-Oct-18

30-Sept-19

2

GPA Insurance-Community People participating in Plan programs. [Max 100 Persons in a group at a time from different locations]

500,000/Person-Death or Medical Expenses up to

100 Persons

01-Oct-18

30-Sept-19

3

Vehicle and motorbike comprehensive insurance - Annex A

31,058,574.41

1-Jul-18

30-Jun-19

4

Theft , Bulgury insurance of Assets As

attached- Annex A

31,058,574.41

1-Oct-18

30-Sep-19

5

Fire, Lightening and

Earthquake of Assets

As attached Annex B

As Annex B

1-Oct-18

30-Sep-19

6

Cash In Vault- As per Attached “**Annex C**”

As Annex “C”

01-Jul-18

30-Jun-19

4

Cash in Transit: As per Attached “**Annex D**”

As Annex “D”

01-Jul-18

30-Jun-19

Total Amount NPR

13% VAT

Grand Total

Amount In Word:

Note: The rates quoted should be inclusive of all applicable Govt. taxes & costs for packing, visibility, transportation, Loading/Un-loading at sites & all other related costs etc.

(a) We agree all the terms and conditions attached here with.

(b) *The validity of this quoted price for 3 months from the date of opening.*

(c) The bidder should be able to provide samples for inspection purpose to the representative of Plan International Nepal.(NA) (d)

(e) If any conditions: ……………………………………………………………………………………………………………………………….

Signature of Authorized Person:

Delivery date by vendor after PO issued :

Name of Authorized Person: …………………..…………………………....…**Cell #**…………………………………… Name of Firm/Company: …………………...………………………………………………………………………….…….

Address: ………………………….………………………………………..……… Contact #: …………………....……

E-mailID:………………………………….………………………………………….........................................…….…….

Company Seal/Stamp

All offers, inclusive of any annexes or supporting documents, must be submitted in one sealed envelope.**


How to apply:

Specific Terms & Conditions:

Sealed bid clearly marked “Sealed Quotation/Tender for “Non-life Insurance Service”**

a. Must reach Plan office by 4:30 pm of 23rd May 2018 at Maitri Marga, Bakhundole, Lalitpur Nepal.

b. The rates quoted should be inclusive of all applicable Govt. taxes & costs for packing, visibility, transportation, Loading/Un-loading at sites & all other related costs etc. VAT to be charged (if applicable) should be mentioned separately.

c. Goods QUOTED other than Plan’s approved Specifications will not be accepted and will be treated as cancelled.

d. Cost, insurance benefits, service quality & time factors will be given due consideration for selection of vendor.

e. Payment will be released within 30 days, through cross cheque/ Demand draft/online bank transfer in the name of business (after delivery of goods/Service as per Plan Satisfaction and submission of invoices, complete in all respect).

f. No advance/ mobilization amount will be released to the selected vendor. (NA)

g. Bid bond/ amount @ 2.5% of bid value (before VAT amount) in form of bank guarantee or A/C Payee Cheque with Good For Payment marked in the name of “**Plan International Nepal- Country Office**” valid for 3 months to be attached with bids; otherwise bids will treated as cancelled. Bid bond will be returned to un-successful bidder within 15 working days from the date of opening of tenders. Bid bond below 2.5% of bid value will not be accepted. (NA)

h. Bid bond of successful bidder will be released after job completion and as per Plan International Nepal satisfaction. However, if bidder do not accept appear after selection, Bid amount will be forfeited.( NA)

i. Selected vendor should submit performance bond @ 5% of contract value in the form of bank guarantee in favor of Plan International Nepal- Country Office valid for 6 months or performance completion date, which ever come first. Performance bond will be released to vendor within 5 working days after satisfactory completion of work. (NA)

j. Penalty @1% per month on the value of undelivered quantities will be imposed after agreed due date of job completion. If delay of delivery is requested by Plan in writing prior to the job completion date, no penalty will be levied.(NA)

k. Tender documents/quoted prices must be valid for minimum period of 3 months, from the date of opening of tenders.

l. Tenders will be assessed based on the following criteria

Selection Criteria

  1. Cost

Insurance Benefits

  1. Service Quality

Delivery Time

5.

Past Track Record for Similar Supplies

m. Plan International Nepal reserve the right to accept/reject any quotation without assigning any reason, or increase/decrease the quantities as given in tender documents.

n. Being a transparent organization, Plan International Nepal welcome suggestions/observations from the bidders. However, any baseless/un-justified complaints will lead to disqualification of business with Plan and Plan decisions in this regard will be final.

o. The vendor will neither engage nor promote child labor.

p. The vendor should follow all the precautionary measures to protect physical, sexual, economical, psychological and emotional abuse of children.

q. Safe Guarding Children and Young People, Anti-Fraud and Anti-Bribery and Corruption policy; at the time of signing the contract/Purchase Order. The supplier must agree adherence to Plan International’s Safe Guarding Children and Young People policy and Anti-Fraud and Anti-Bribery and Corruption policy.

r. The selected vendor must fill Supplier Questionnaire Form within 3 days after receiving the form.

s. Vendor must be start delivering insurance services from 1st July 2018

t. The decision of Plan International Nepal will be final and binding on all.

Note:

• Tender publication does not constitute any commitment on part of Plan International Nepal unless a written agreement is signed by both parties.

• Procurement Panel reserves the right to cancel/reject any or all offers without assigning any reason.

• Exact quantities may vary slightly from estimated numbers

• Vendor will complete the delivery of service as mentioned in the Sealed Bid Form (Annex-A,B,C)

Please visit the below link for full tender document:

https://plan-international.org/sites/default/files/field/field_document/tender_document-_insurance_7_may_2018_0.pdf

Please find annex in the below link:

https://plan-international.org/sites/default/files/field/field_document/annex-_ab_cd-final_2.xlsx