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UN Jobs / NGO Job Vacancy : Burundi: Human Resources Officer, NO-1, Bujumbura, Burundi (Nationals only)

NGO Jobs / UN Jobs Vacancy

Organization: UN Children's Fund
Country: Burundi
Closing date: 17 Jan 2018

I. Organizational Context and Purpose for the job

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context

The GJP for the Human Resources Officer, at the Level 1, is to be used in a UNICEF country office, in the Operations/Human Resources section, reporting to the Human Resources or Operations Specialist/Manager, who is at Level 3/4.

Purpose for the job

Under the supervision of the Human Resources Specialist, manage all human resource activities including the supervision of human resource staff in the small-medium size countryoffice in accordance with the HR work plan, consistent with the Country Program ManagementPlan.

II. Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

1. Promote equity, transparency and consistency in the interpretation, determination, implementation and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff in the office.

2. Support, implement and administer the effective and timely recruitment processes in the hiring and retaining the best talents available to support the strategic human recourses needs of the office.

3. Ensure timely, equitable, transparent and systematic administration of all HR benefits, entitlements, contracts renewal and termination, performance management, promotions and other HR activities.

4. Implement and administer the equitable, transparent and efficient GS job classification system in compliance with the established classification policy, guidelines, procedures and related requirements.

5. Conduct timely and effective training programs and briefing on career management to all staff in the office in order to support the capacity building and career development of all staff.

6. Monitor staff/management issues and support/advise management and staff as appropriate to improve and resolve the issues. Provide administrative support to the staff-management bodies in the capacity of HR focal point in the office.

7. Provides technical analysis and support to the management and planning process in the office as it relates to budget planning, staffing, organization design and other HR planning and development deliberations.


Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Promote equity, transparency and consistency in the interpretation, determination and administration of international and local conditions of service, terms of employment, benefits and allowances in accordance with UNIUNICEF regulations and rules. Advise management and staff on correct interpretation and application of HR policies and procedures and provide counselling as required. Coordinate with relevant Government ministries and other appropriate local institutions to ensure the processing of international staff conditions of service, entitlements and privileges in country.

2. Support the office's administrative and technical needs for professional officers, general service and temporary staff by implementing and administering effective and speedy recruitment procedures. Ensure organizational targets (geographic distribution, gender, etc.) are met while not compromising on the recruitment and retention of national staff of the highest calibre. Team with supervisors in the recruitment process to ensure integrity and merit in all selection procedures while supporting the needs of managers and goals of diversity. Promote equity, transparency and consistency in the selection and placement of staff.

3. Ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations. Develop and implement plans, including timetables, for contract reviews, renewals and terminations; ensures timely notice to staff.

4. Implement and administer the fair, equitable and systematic GS classification in compliance with the established standards and procedures as well as the classification principle of equal pay for work of equal value by ensuring all job descriptions are current and duly classified. Make recommendations on the organizational structure of the office and effective utilization of human resources (HR).

5. Enhance staff’s job performance by supporting the identification of training needs, preparation of training proposals and arranging for implementation and evaluation of training. Provide HR training and support as required in country, including at sub-office locations.

Provide orientation briefing to newly arrived staff Promote a rational and attainable career management system to meet the office's current and future needs.

6. Monitor potential staff – management issues; provide advice to managers/supervisors on appropriate approach to be used in sound performance management and in counselling staff. Serve as technical resource and provide administrative support to staff- management bodies such as SAP, APC, JCP, and JCC.

7. Contribute to the budget preparation and review process through an analysis of staffing pattern and needs of the office. Participate in management meetings affecting HR planning and management.


Level 1 Grade

Under the close supervision of the Human Resources Specialist, provide technical support/assistance and timely and effective execution of HR activates in all areas of the HR management for all categories of staff, in a medium or small-sized country / area office.

IV. Competencies and level of proficiency required (please base on UNICEF Competency Profiles)

i) Core Values (Required)

  • Commitment
  • Diversity and Inclusion
  • Integrity

ii) Core Competencies (Required)

  • Communication [II]
  • Drive for Result [I]
  • Working With People [II]

iii) Functional Competencies (Required)

  • Analyzing [I]
  • Applying Technical Expertise [II]
  • Following Instructions and Procedures [II]
  • Planning and Organizing [I]
  • Relating and Networking [I]

iv) Technical Knowledge

  • Specific Technical Knowledge Required (for the job)

(Technical knowledge requirements specific to the job can be added here as required.)

  • Job Classification Guidelines
  • Local Salary Survey Methodology
  • Common Technical Knowledge Required (for the job group)
  • UN Staff Regulations and Rules and Personnel Directives
  • UNICEF HR Policy & Procedures Manual (PAM) and rules and regulations, Administrative Instructions and Circulars
  • UNICEF Financial rules and regulations, Budget policies, procedures, guidelines and instructions
  • UNICEF training guidelines and procedures
  • Field Security Manual
  • Use of corporate office computer system applications and software, including LAN, email, word processing, spreadsheet, database, telecommunications
  • Gender equality and diversity awareness

c) Technical Knowledge to be Acquired/Enhanced (for the Job)

  • UN mission and system; International Code of Conduct
  • UN policies and strategy to address international humanitarian issues and the responses
  • UN Security practices and guidelines
  • UN guideline on sexual exploitation and abuse by UN staff and partners
  • Emergency program policies, goals, strategies and approaches
  • Emergency operations practices and guidelines
  • UNICEF Mission and UNICEF Guiding Principles
  • UNICEF programmatic goals, visions, positions, policies and strategies
  • Rights-based and Results-based approach and programming
  • Global human rights issues, specifically relating to children and women, and the current UNICEF position and approaches
  • UN common system approach and harmonization in HR
  • UNICEF's HR vision, goals, strategies and policies
  • UNICEF HR Policy & Procedures Manual (PAM) and rules and regulations, Administrative Instructions and Circulars
  • Case histories and precedents in HR areas
  • Staff welfare and rights of staff members
  • Organization design, HR planning, Staffing Strategy
  • Recruitment/Selection/Placement
  • Job Classification Guidelines
  • Compensation Rules
  • Benefits Administration (MIP, Van Breda, UNJSPF)
  • Organizational change management (Fast change, Culture Management, Strategic organizational initiator)
  • Career and Staff development
  • Learning/Training
  • Performance Management
  • Staff Relations
  • HR technology and systems

V. Recruitment Qualifications


University degree in social sciences or other relevant disciplines (human resources, business administration, international relations, psychology, etc). Additional professional training an advantage.


One year of relevant professional work experience. Developing country work experience (for IP) or field work experience (for NO).

Background/familiarity with Emergency.

Language Requirements:

Fluency in French is required. Fluency in English and in the national language of the duty station is an asset.

How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link