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Turkey: Monitoring and Evaluation Officer (Cross Border)

NGO/UN Job Vacancy

Organization: International Organization for Migration
Country: Turkey
Closing date: 19 Dec 2017

Position Title : Monitoring and Evaluation Officer (Cross Border)

Duty Station : Gaziantep, Turkey

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 19 December 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa


Under the overall supervision of the Head of Sub Office and direct supervision of the Senior Programme Coordinator (Cross Border) and with the technical support from the Monitoring and Evaluation Officer (Whole of Syria (WoS)) the successful candidate will assist in the development and implementation of the M and E activities, to produce evaluation reports, data and analysis based on the M&E activities and findings.

Core Functions / Responsibilities:

  1. Support the development of the framework for Program Monitoring and Evaluation, in coordination with program management and WoS M&E, ensuring that monitoring and evaluation arrangements comply with donor agreement and program requirement.

  2. Make suggestions for cross border M&E departmental procedural improvements to ensure comprehensive and detailed coverage of projects throughout all stages of the implementation and to provide relevant information for performance management and evaluation of program activities.

  3. Assist Senior Programme Coordinator (SPC) in monitoring and review existing monitoring mechanisms and reporting documents including but not limited to project-level M&E plans, data collection tools, Site Visit Notes and Final Evaluation Reports. Provide feedback and report critical data to SPC regarding any inconsistencies and assessment preparation, strengthen where necessary.

  4. Liaise with internal and external M&E groups to keep abreast of current M&E practices linking to project development opportunities.

  5. Liaise and coordinate with the technical colleagues from other missions and WoS M&E officer to provide inputs, information and statistics for M&E documents and quarterly, annual and other reports.

  6. Support the implementation, periodic review, application and improvement of monitoring and evaluation systems cross-border programme, in order to measure the progress related to the achievement of the expected outcomes, outputs and activities defined in the project documents. This includes liaising with IOM Whole of Syria Officer on M&E best practice, tools and frameworks for incorporation into the hub level programming.

  7. Assist the SPC in developing the comprehensive and effective evaluation mechanisms for the program in accordance with the M&E plan.

  8. Support the SPC project staff and partners to use data effectively for decision-making. Identify and suggest the opportunities for training.

  9. Organize appropriate trainings and participate in providing procedural and technical guidance/support and respond to M&E activities/documentation queries from staff in the missions, sub-offices.

  10. Develop new tools and systems, in coordination with SPC, senior management, WoS M&E officer and the donor, to provide for: a. Greater versatility in grant design in relation to specific recipient communities; b. Streamlined information cycles; c. Improved adherence to program standards and better responsiveness to issues arising during implementation.

  11. Support implementation of quality control mechanisms to improve the quality of the collected information, ensuring consistency across field offices, programmes and donor requirements.

  12. Guide the regular sharing of M&E findings with relevant stakeholders and ensure that monitoring data is discussed in the appropriate forums in a timely manner.

  13. In close collaboration with SPC, guide the process of identifying the key performance questions, indicators and parameters for monitoring of program performance and achievements, and for preparing evaluations; review and analyse monitoring reports and identify the causes of potential bottlenecks in project implementation and identify corrective measures where necessary Work together with sectoral and programme partners to gather and analyze data for project management and evaluation.

  14. Follow up on findings and recommendations of programme reviews and evaluations to ensure that related recommendations are well-understood and taken into account for the continued implementation of the programme and future project development.

  15. Assist SPC in leading the grant closing process including the review of the final evaluations, verification of the data base information and documentation.

  16. Prepare regular monitoring and evaluation reports and analysis including but not limited to PDM analysis, quarterly monitoring reports, project evaluation and lessons learned, etc.

  17. Ensure overall revision of reporting documents including but not limited to M&E activity plans and Final Evaluation Reports to ensure adherence to project objective, for submission to the donor.

  18. Promote continuous learning for self and others regarding assessments and reports produced by other agencies and organizations and ensure relevant and important information is incorporated in WoS reports and future strategies. Contribute to the strategic planning of the IOM programme activities.

  19. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Science, Business Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.


• Substantial experience in the design and implementation of monitoring and evaluation plans in small-scale grants, preferably with experience in the field of research, monitoring and/or evaluation;

• Proven experience with strategic planning approaches, M&E methods and approaches, planning and implementation of M&E systems, information/data analysis and report writing;

• Sound knowledge of development program planning and implementation objectives;

• Prior experience in working in a program is an asset;

• Strong ability to understand, develop and implement administrative and financial control procedures;

• Experience supporting small-scale efforts promoting community resiliency, local capacity building, strategic communications and small-scale infrastructure rehabilitation is highly desirable;

• Ability to use Access databases and Microsoft Excel, Access, Outlook and Word software.


Fluency in English is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs,

perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 19 December 2017 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 06.12.2017 to 19.12.2017

Requisition: SVN 2017/228 (P) -Monitoring&EvaluationOfficer(CrossBorder)(P2)-Gaziantep,Turkey

(55277225) Released

Posting: Posting NC55277259 (55277259) Released