Dec 6, 2017

Kenya: FINANCE MANAGER - NAIROBI

NGO/UN Job Vacancy



Organization: International NGO Safety Organisation
Country: Kenya
Closing date: 21 Dec 2017

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The Organisation has grown from innovative start-up to become a globally recognised charity and a valuable component of the humanitarian safety coordination system.

Today the Organisation provides daily support to more than 850 NGOs in twelve of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.

INSO SOMALIA Country Office

INSO started operations in Somalia in April 2015, taking over from the previous safety platform, NSP. INSO Somalia provides services to enhance the delivery of aid and preserve the safety of staff employed by over 160 Somali and International NGOs in the country. Specifically, the program provides the NGO community with tailored safety support through 3 main services: Research & Analysis (provision of regular reports, safety risk assessments and briefings); Capacity building (provision of various safety trainings); and Response (support to crisis management in response to critical incidents). The annual budget of the Somalia office is €2,300,000 per year, funded by ECHO, DFID, SDC, SHF and the German Cooperation.

We are now seeking a qualified and experienced individual to join our country team as the Finance Manager. The post is to be based in our Nairobi office in Kenya, with travels to Mogadishu, Garowe and Hargeisa (approximately 20% of work time).

Job Summary:

The Finance Manager work closely with the Director and has the responsibility to protect the financial health and integrity of the project with enforcing appropriate accounting and financial procedures and policies; providing timely an accurate financial data to enable project orientation, planning and decision; meeting the external reporting and audits requirements; orienting staff in financial management, audits and procedures compliance.

Main responsibilities

  • Oversees financial record keeping; controls and reconciles the documentation, uploads the financial information in SUN;
  • Maintains a secure filing system of the financial documentation;
  • Gives a clear picture of the financial position of the project with reports on donors’ budget adherence or budget variances;
  • Maintains an adequate project cash flow, prepares cash requests and follows donors’ disbursements,
  • Meets external reporting deadlines; prepares budgets and reports with exactness and compliance; liaises with donors and HQ when necessary;
  • Maintains healthy financial practices across the project; enforces finance working documents and trainings as needed to ensure staff adherence;
  • Acts as a focal point during audits, enforces internal and external audit recommendations in a timely fashion;
  • Reviews and authorizes transactions within his/her threshold; and
  • Manages the finance department, partakes in recruitment, orientation and training of staff with financial functions,

Mandatory Requirements

  • Kenyan National
  • At least 5 years of experience in similar position within NGO sector;
  • Professional accountancy qualification or master’s degree in finance, accounting, business administration, management or economics;
  • Proficient in the use of accounting software systems (preferably SUNSYSTEM), Q&A reporting tool and excel;
  • Fluent English (written and spoken);
  • Donor/contract management experience and donor policy knowledge (preferably ECHO, DFID, SDC and/or SHF);
  • Understanding of humanitarian principles and practices
  • Ability to process large amounts of data;
  • Ability to handle multi donors and multiyear budgets
  • High attention to detail and accuracy;
  • Ability to direct and supervise;
  • Willingness to work in Somalia.

Key Personal Competencies:

  • Well organized and capable to deliver work in tight deadlines
  • Excellent analyst
  • People management
  • Excellent interpersonal skills
  • A good listener
  • An effective communicator
  • Able to work in a multicultural environment
  • Team player
  • Quiet demeanour in stressful or crisis situations

*Terms & Conditions: *12-month contract with expected start date of 01 February 2018**,** KES 500,000 per month salary**,** 24* working days annual leave per annum, medical coverage for the employee and up to 4 dependents.*


How to apply:

Interested applicants are requested to send the following to jobs@ngosafety.org before 17h00 GMT on 21 December 2017 and reference “INSO Finance Manager, Somalia/Nairobi-based” in the subject line of the email. Only shortlisted candidates will be contacted.

  • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (1-page maximum).

  • Up to date CV (5-page maximum).

Please do not send any additional information (such as copies of certificates, copies of diplomas, other writing samples, etc.) and keep the total size of your application under 2MB if possible.