Nov 14, 2017

Nepal: UNICEF Internal Vacancy Notice: Human Resources Assistant, GS-5, Fixed-term,Kathmandu, Nepal

NGO/UN Job Vacancy



Organization: UN Children's Fund
Country: Nepal
Closing date: 21 Nov 2017

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the supervision and guidance of the Human Specialist, P3, the Human Resources Assistant will provide administrative, procedural and operational support and assistance to the efficient implementation of a range of Human Resources functions in line with the new HR reforms, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

Key Accountabilities and Duties & Tasks

Support in recruitment and placement:

  • Drafts vacancy announcements for positions in TMS for review by supervisor to help attract ideal candidates.
  • Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
  • Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares formal acknowledgement and regret letters.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.

2. Support in learning and development

  • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

3. Individual Consultancies processing in VISION:

  • In consultation with supervisor, analyze, research and verify information for the purpose of CRC submissions.
  • Create Purchase Orders (Os) in VISION for all approved consultancy after ensuring all necessary documentation are in place and consultancy files accurately maintained.
  • Maintain and update official status files of consultancies as well as consultancy rosters.

4. Time and Attendance:

Maintains and updates a system which monitors the absence of staff.

5. Filing of HR Unit Official Documents

  • Ensure HR official documents are filed and updated

Qualifications of Successful Candidate

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of5 years of progressively responsible human resources, administrative or clerical work experience required

Fluency of English and local language of the duty station required.

Competencies of Successful Candidate

Core Values

  • Commitment
  • Diversity and Inclusion
  • Integrity

Core competencies

  • Communication
  • Working with People
  • Drive for Results

Functional Competencies

  • Analyzing
  • Applying technical expertise
  • Planning and organizing
  • Following Instructions and Procedures

To view our competency framework, please click here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

* The Post will start on 01 January 2018.


How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://ift.tt/2hyfrlI