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Egypt: Administration Assistant/Receptionist - Cairo, Egypt

NGO/UN Job Vacancy

Organization: International Center for Agricultural Research in the Dry Areas
Country: Egypt
Closing date: 05 Aug 2017

Nationally Recruited Staff

Location: Maadi, Cairo, Egypt

Main purpose of the position

The Administrative Assistant / Receptionist will provide general administrative support and manage the reception area of ICARDA office in Maadi, Cairo.


The International Center for Agricultural Research in the Dry Areas (ICARDA) is an international autonomous, non-profit, research organization supported by the Consultative Group on International Agricultural Research (CGIAR).

ICARDA’s mission is to reduce poverty, enhance food, water and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia and the Middle East. For more information:

Main responsibilities

· Provide Front desk reception duties for the office which includes handling of all phone calls.

· Welcoming and guiding visitors in timely and professional manner.

· Collect, distribute and maintain a tracking system for all incoming mail and courier items for the office.

· Monitor the effective delivery of cleaning and office maintenance services to ensure the premises and clean and functional.

· Assist with the logistics aspects of meetings, training courses, workshops and other events.

· Assist the Travel and Administrative Officer in general office administration.

· Ensure adequate stock of office supplies is available at all times.

· Translating from Arabic to English and vice versa, as may be required.

· Printing and photocopying reports and other documents, as maybe required.

Education, qualifications and experience

· BSc or equivalent in business administration or other relevant field, (secondary school education and relevant training combined with extensive work experience is also accepted).

· Minimum three years’ experience in secretarial work and office management, experience in an international and multicultural environment is an advantage.

· Excellent spoken and written Arabic and English.

· Strong service orientation.

· Excellent organizational skills and ability to establish priorities and operate with minimum supervision.

· Ability to be effective under pressure.

· Experience in Microsoft Office (Word, Excel and Power Point, Outlook) and other relevant computer applications, databases, and filing systems.

· Excellent interpersonal skills, and the ability to work in multi-disciplinary and multi-cultural teams.

· Willingness to occasionally work outside official office hours.

Terms of appointment, salary and benefits

This is a Nationally recruited Staff position. The initial contract will be for 3 years, of which the first year will be probationary period. Subsequent employment is determined based on the performance, the availability of funds and continued need for the position.

How to apply:

Please apply online at by 5 August 2017.

We are an equal opportunity employer and encourage applications from qualified women.

Applications will be acknowledged, but only shortlisted candidates will be contacted.