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Denmark: Procurement Assistant, GS-6, Health Technology Centre, UNICEF Supply Division, Copenhagen

NGO/UN Job Vacancy

Organization: UN Children's Fund
Country: Denmark
Closing date: 31 Jul 2017

Procurement Assistant (GS-6 level)

UNICEF Supply Division, Copenhagen

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child,commitment

The Malaria Prevention and Diagnostics unit of Supply Division, Copenhagen which is part of the Health Technology center, supports UNICEF’s work for children and is responsible for the Global procurement of Long Lasting Insecticides nets, Insecticides and Diagnostics products for various diseases.

How can you make a difference?

Under the supervision of the Contracts Manager, the Procurement Assistant will provide assistance in planning, development and implementation of a segment of products (mosquito nets, insecticides) including logistic planning for bed nets campaigns in country, contract management, worldwide market research and long-range procurement planning in order to achieve the most cost-effective means of procurement.. Estimated procurement value is USD 70,000,000 per annum.

The incumbent will performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures including:

Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepare and draft price and cost estimates for PS transaction including freight.

Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.

Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.

  • Drafts and prepares international tender invitations. Assists with preparation of CRC submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
  • Good customer service, communication and negotiations skills.

Good organisational and administrative skills.

Monitors the status of Country Office programme and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.

Assists in preparation and analysis of all information materials including Country and or customer specific reports, updating of databases and management systems for use by HQ, Field Offices or Regional Offices.

Contributes to the regular review of business processes, manuals and release note, and divisional and centre procedures.

Assist in preparation of comprehensive forecast exercise to secure a sustained and uninterrupted supply. Preparation and monitoring of detailed allocations database listing country office forecasts vs. supplier availability.

Pursue operational improvements in co-ordination with operational staff in other sections and Country Offices.

Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.

Provides coaching and training to new staff.

Maintains order filing in accordance with UNICEF guidelines.

Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…


  • Completion of secondary education
  • Minimum six years relevant working experience, preferably in a procurement function, or an administrative function in a commercial working environment
  • Sound knowledge of procurement practices
  • Proficiency in MS Office Package (Word, Excel, PowerPoint)
  • Knowledge of SAP
  • Fluency in English

Residency and valid work permit for Denmark


  • Technical or University level courses in business
  • Relevant logistical operation experience
  • Sound knowledge of logistic operation practices
  • Knowledge ofmicro and macro logistics planning
  • Pivot table experience
  • Working knowledge of another official UN language (French, Spanish, Arabic, Chinese, Russian)

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. In addition, the following functional competencies will be required for this position:

  • Analysing
  • Applying Technical Expertise
  • Planning and Organising
  • Following Instructions & Procedures

To view our competency framework, please click here:


UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

The closing date of this position is 31 July 2017.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at

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How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link