Jul 17, 2017

China: Finance Director/Manager_National Position

NGO/UN Job Vacancy



Organization: Save the Children
Country: China
Closing date: 07 Aug 2017

The Opportunity

We are currently looking for Finance Director / Manager _ National Position to be based in Beijing, China Country office.

As a member of the Senior Management Team (SMT) in China, the Finance Director shares in the overall responsibility for the direction and coordination of the Country Office (CO). The Finance Director in his/her capacity will be accountable to the Country Director for overseeing the finance functions in both emergencies and development programming contexts.

Dimensions: Save the Children has been working in Mainland China since the late 1980s; we were formally registered in 1995. We implement programmes in five thematic areas (Education, Child Protection, Child Rights Governance, Health and Disaster risk and Preparedness) in ten provinces, through six programme offices in Beijing, Shanghai, Kunming, Chengdu, Lhasa and Urumqi. We also respond to emergencies as needed. Save the Children has a team of approximately 110 people and an annual budget of approximately $7 million.

We expect 4-5 staff to reporting to the post-holder. We are currently restructuring the team; when the post holder first starts the job, they will be able to focus primarily on the Finance Function.

KEY AREAS OF ACCOUNTABILITY :

As a member of the Senior Management Team, contribute to:

  • Leadership of the China Country Office.
  • Support the development of an organisational culture that reflects our dual mandate (development and emergencies) values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.
  • Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to program needs.
  • Help establish, maintain, and improve active and regular working relationships with: host government authorities, partner agencies including humanitarian and development donors, and local and international NGOs.
  • Work with the Director of Programme Implementation to ensure the China Country Office and Programme Offices comply with all Save the Children Management Operating Standards (MOS) and Standard Operating Procedures.
  • Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office.

Oversee the Finance Function and supervise the Finance Manager who will:

Planning & Budgeting

  • Act as a key strategic Finance Business Partner to the Country Director to support key decision making.
  • Assist the Country Director (CD) in the management /administration of the Country Office resources and its sub-offices including (a) the formulation of country work program and resource allocation, (b) providing effective support and guidance to the Senior Management Team and other key program staff during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization. Highlight variances, provide analyses and recommend resolution or reallocation of resources.
  • Identify and effectively manage all key risks, especially financial, related to delivering the Country Office program. Develop mitigation plans at proposal stage.
  • Manage financial aspects of budget development for new proposals.
  • Ensure Area offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines.
  • Work with Human Resources Manager to establish equitable staff compensation policies and practices within the approved budget and donor requirements.
  • Work with the SMT to design and implement a coherent organisational structure that is consistent with agency practices and appropriate to approved budget and program needs.

Financial Accounting, Reporting, and Control

  • Ensure with Director Program Operations and Head of Logistics that systems are in place for the control of all assets, funds, equipment, property, and facilities; submit timely financial reports to centre, Regional Office and donors as required.
  • Financial procedures during emergency responses, including meeting all relevant responsibilities in the Rules and Principles for Emergency Response;
  • Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
  • Coordinate submission of control reports, respond to findings and recommend resolutions or action plans.

Staff Management, Mentorship, and Development

  • Ensure appropriate staffing within Finance team
  • Ensure that all finance staff understand and are able to perform their roles in an emergency
  • Manage Finance team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
  • Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
  • Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up
  • Manage the performance of all staff in the finance work area through:
  • Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
  • Coaching, mentoring and other developmental opportunities;
  • Recognition and rewards for outstanding performance;
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans

Qualifications and experience

  • Qualified finance professional (recognised accounting qualification suggested) with experience of operating in a global and complex organisation
  • Recommended a minimum of 10-years management experience in a corporate or an NGO environment, including experience in the development of strategic and operational support services plans and their implementation in a professional work environment over a sustained period of time
  • Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts
  • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Demonstrated credibility with colleagues and stakeholders at all levels of an organization
  • Excellent oral and written communication skills in English
  • Strong interpersonal skills with the ability to demonstrate skills in leading a multi- disciplined team through a period of change
  • Leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems
  • Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
  • Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff
  • Team building skills
  • Competent level skills in core IT applications, particularly MS Office
  • A commitment to the values and principles of SC
  • Experience of exposure to developing countries
  • High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children

Contract length: Permanent _ National Position

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.Â

Closing date for this advert is 7 August 2017.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.


How to apply:

Please follow this link to apply: http://ift.tt/2uzZyjZ