Jun 17, 2017

United Kingdom of Great Britain and Northern Ireland: Grant Management Officer

NGO/UN Job Vacancy



Organization: Anti-Slavery International
Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 04 Jul 2017

Aim of the job

Anti-Slavery International strives to maintain both a diversity of theme and geographic breadth in its programming, in order to provide the necessary experience and evidence to support our advocacy and thus contribute to the systemic policy and practice changes necessary to eradicate slavery. As a result, each geographic programme at Anti-Slavery manages multiple grants.

The main aim of this role is to support the Programmes Team of Anti-Slavery International in delivering our projects in Africa, Asia, Latin America and UK and Europe, in particular in relation to grant management. This new post will be located within the Programmes Team and will be responsible for overseeing the development and management of project budgets, in liaison with local partners and the Anti-Slavery International programmes team. Whilst financial qualifications would be useful, they are not critical for this post - the successful candidate will more importantly have experience with project development and/or project fundraising and an aptitude for numbers. Ideally we are looking for someone who has experience of working with overseas organisations to develop and manage project budgets. Given that a number of our local partners are based in West Africa it is essential that the post holder is fluent in French. The post holder will mainly work remotely with partner organisations (i.e. from London) but will also get the opportunity to visit the partners from time to time to provide face-to-face mentoring.

Main Responsibilities

· Project Development:

  • Support local partners overseas to develop budgets for funding proposals for new projects, providing mentoring when required.

  • Prepare budgets and budget narratives for project funding applications, in line with donor requirements, in liaison with Programme Managers, partners and the programme funding team.

  • Once funding is secured develop budget and reporting spreadsheets for local partners and mentor partners in completion as required.

  • Review annual project spend and work with the partners and Programme Managers to revise partners’ annual budgets at the start of each grant year.

· Grant management:

  • Receive and review partners’ quarterly finance reports (review for accuracy, review variations against budget and against work plan)

  • Follow up on any financial/budgetary issues and queries with partners

  • Review partners’ forecasts against work plans, in liaison with relevant Programme Manager/Officer and pass transfer requests to Finance Department

  • Follow up on any transfer queries (with partners and with Finance Department)

  • Manage donor compliance and submit budget reallocation requests in liaison with Programme Managers

  • Support finance team, when required, in preparing finance reports, for donors, in liaison with relevant Programmes staff and Finance team

  • Prepare finance submissions to donors for No Costs Extension requests when required

  • Respond to financial queries from donors and chase grants payments as required, in liaison with the Programme Manager and Finance team.

  • Provide financial/budget mentoring for partners and project staff as required

  • Prepare and publish necessary financial data for IATI updates. Support partners in preparing and publishing their IATI data where necessary, until such time they have the capacity to undertake this task themselves.

Other

  • Undertake other grant management tasks as requested by and agreed with line management.

PERSON SPECIFICATION

Essential

  1. A minimum of four (4) years’ experience of grant management work (for International Development or Human Rights projects).

  2. Experience of developing and managing project budgets for overseas projects.

  3. Excellent numerical and IT skills, including use of spreadsheets.

  4. Experience of donor reporting, including an understanding of financial reporting to donors

  5. Good communication skills, including excellent written and spoken English.

  6. Fluency/professional working proficiency in French (written and spoken).

  7. Ability to work effectively as part of a team.

  8. Strong inter-personal and advisory skills, including experience of capacity assessment, capacity building and maintaining close working relationships at long distance

  9. Understanding of and commitment to Anti-Slavery International’s mission and values.

  10. Ability and willingness to travel to project sites on behalf of Anti-Slavery International if required.

  11. Existing Right to work in the UK

Desirable

  1. Experience of project development and management

  2. Experience of supporting the preparation of financial reports for donors (e.g. in liaison with Finance Team)

  3. Experience of contributing to funding proposals.

  4. Experience of delivering capacity building training for local partners

  5. Working proficiency in other languages, most particularly Spanish, Hindi and Punjabi.

  6. Experience of working with donor institutions such as DfID, EU and other institutional donors.

  7. Accounting or financial qualification.

Anti-Slavery International is committed to ensuring equal opportunities throughout the organisation and its activities, so that no-one receives less favourable treatment on the grounds of national or ethnic origin, religious practices or beliefs, gender, age, disability, HIV status, marital status, sexual orientation or any other similar factor. Unfortunately our offices are not fully wheelchair accessible.

Circumstances:

· This post is based at our offices in Stockwell, London.

· This post is a part time job @ 21 hours per week.

· We are flexible in terms of whether these hours are worked over 3,4 or 5 days but on occasion there may be a requirement to be flexible with which days or hours you work or to work outside of normal office hours.

· The successful candidate may be required to travel abroad for short periods.


How to apply:

For more information please see our website: http://ift.tt/2rIYUue

The closing date for applications is 18:00 hours on Tuesday 4 July 2017. Please send a recent CV and a cover letter clear;y explaining how you meet the personal specifications and why you are interested to apply and send your completed application to jobs@antislavery.org . Please use the reference GMO in the subject line of your email Please note interviews will take place in July. Interviews for candidates overseas can be conducted by skype.