Jun 20, 2017

Switzerland: Program Assistant

NGO/UN Job Vacancy



Organization: World Federation of United Nations Associations
Country: Switzerland
Closing date: 01 Aug 2017

Internship Duration: 6 months

Category: Full-time (unpaid)

Location: Geneva

General Overview

The World Federation of United Nations Associations (WFUNA) is a global nonprofit organization working for a stronger and more effective United Nations. Established in 1946, we represent and coordinate a membership of over 100 United Nations Associations and their thousands of members. We work to build a better world by strengthening and improving the United Nations, through the engagement of people who share a global mindset and support international cooperation – global citizens. Our organization has offices at the United Nations in both New York and Geneva, as well as in Seoul, Korea, and hosts interns in all three locations. www.wfuna.org

Position Description – Program Assistant

The Program Assistant will provide administrative and human resources support to staff at the office of WFUNA in Geneva.

Responsibilities include:

  • Assisting with events management and meetings coordination
  • Assisting in the recruitment of interns, handle internship applications and all related documents
  • Assisting with membership coordination
  • Answering, screening and referring phone calls, greeting visitors
  • Assisting with filing of documents and with keeping the office well-organized
  • Ordering and stocking office supplies
  • Contributing to the communication strategy of the website and social media (Facebook and twitter), to readership outreach and partnership building
  • Preparing the daily news scan shared with all WFUNA staff and interns
  • Regularly updating master list of contacts for past interns

Additional responsibilities/ opportunities may include:

  • Representing WFUNA at UN meetings and events, and sharing relevant information with interested UNAs
  • Assisting with website management and contributing written materials to WFUNA’s website
  • Office maintenance (maintaining neat and tidy office appearance; ensuring availability of coffee and tea for staff, interns and visitors; check paper in printers; etc.)
  • Research on educational programs-related topics
  • Webpage content creation and update

Some of the opportunities:

  1. The WFUNA Secretariat office is located within the Palais des Nations, the United Nations building in Geneva. The Program Assistant will have access to the United Nations building, conferences and events and resources such as the UN Library.

  2. This position offers an excellent networking opportunity – the Program Assistant will be able to make contact with UN staff, diplomats, UNA members, academics, and NGO representatives, and meet other interns from around the world who are working at the UN.

The ideal candidate should meet the following criteria:

  • Prior practical experience in administration is a must. Applicants should have completed, or be near completion of their studies at the B.A. level.
  • Preference will be given to candidates with prior UNA experience.
  • Familiarity with the UN system is beneficial.
  • Demonstrated strong writing, drafting and computer skills.
  • Fluency in English and French is required; knowledge of Spanish or another UN official language is a plus.
  • Be a dynamic and reliable person.

How to apply:

To apply, please go to http://ift.tt/1TtiZhD and follow the instructions at the bottom of the page.

Due to visa restrictions, preference will be given to applicants who possess a valid visa. Certain exceptions and possibilities may apply for those applicants who currently do not possess a valid visa.