Jun 20, 2017

Pakistan: Base Finance and Admin Officer– Mithi Tharparkar

NGO/UN Job Vacancy



Organization: Secours Islamique France
Country: Pakistan
Closing date: 30 Jun 2017

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF intervenes in more than 20 countries around the world through operations of emergency aid, recovery and development.
In Pakistan, SIF has primarily focused on relief interventions from 2010. SIF’s emergency and relief projects reached more than 700,000 flood-affected and draught affected people in AJK, KPK, Punjab, and Sindh and provided food and non-food items, drinking water, permanent and semi-permanent shelters, and schools while many people benefited from cash-based interventions.
Since 2013, SIF has explored long-term and sustainable solutions to build the resilience of communities and reduce the impact of future disasters by implementing innovative models like elevated bamboo storage towers to mitigate flood or rain water harvesting models to mitigate draught.

Currently SIF is looking for Base Finance and Admin Officer for its Field Office – Mithi Tharparkar, Sindh.

Role in the Organization:

Based in Tharparkar Sindh Under the supervision of Base Program Manager, Admin/Finance officer is overall responsible for all financial management and administration related tasks. He/she is an expert in NGO Administration and Financial management of operational program.

Main Responsibilities:

Objective 1: Accounting and invoices & Allowance Payment:
Activities:

  • Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
  • Maintain up-to date knowledge of implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
  • Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
  • Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc)
  • Ensure the respect of the procedures before any payment (validation form, etc)
  • Prepare sending of accountancy archives to headquarters (edit packing list, follow up listing of archives)
  • Supervises the archiving of the accounting documents in the field and its transmission to the HQ.
  • Processing all types of Payments in respect of HQ threshold, payment checklist and Financial SOP.
  • Payment validation forwarded to Islamabad Office within 2 working days after receiving.
  • Ensure that original financial voucher documents dispatched from Base offices on weekly basis.

Objective 2: Managing the Cash flow:
Activities:

  • Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
  • Prepare the Cash flow forecast after validation of Project.
  • Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department
  • Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
  • Cross check the monthly payroll for all staff.
  • Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
  • Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
  • Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
  • Prepares requests for the bank (financial operations, administrative management of SIF accounts).
  • Payment shall be made within two working days when there are any unacceptable invoices are present.
  • Prepare and consolidated bi-monthly cash forecast With Islamabad

Objective 3: Tax Management
Activities:

  • Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government  Deduct Withholding Taxes and submit to Government as per Government Rules.
  • Ensure that monthly withholding Taxes returns submitted to Govt. on time.
  • Ensure that filing of annual Tax return along with filing of annual accounts to Govt.
  • Prepare and maintain record of all contracts, withholding taxes, and Bank and cash reconciliations in a file.

Objective 4: Payroll Management
Activities:

  • Work with HR department for processing of Monthly Payroll
  • Ensure the Salary charging is correctly done
  • Deduct salary tax on staff salaries and gratuity
  • Properly maintain the Gratuity sheet
  • Managing Human Resources Documentation relating to recruitment, Leave Record, Attendance sheet etc.

Objective 5: Internal and External Audits
Activities:

  • Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
  • Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
  • Perform physical Inventory check of all offices after every six months or at least annually.

Objective 6: Reporting
Activities:

  • Assist in closing of accounts and preparation of monthly expense report.
  • Provide support to prepare annual and quarterly work plans and reports
  • Assist Admin Coordinator in donor reporting

Objective 7: External Gov. Dealing:
Activities:

  • Provide the necessary information to Administrative Coordinator to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation and labour laws), especially when changes occurs in the procedures.
  • Manage, follow-up and report to Coordinator Administrator the legal procedures and documents requirements (visa, stay permit, travel permit, departure and arrival procedures) for all national and international staff.
  • Coordination with district authorities for Travel NOC with Base Manager

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Knowledge/Skills/Behavior

  • Master’s or Bachelor’s degree in Accounting, or Finance.
  • Advanced Diploma in Accounting from College/Institutions preferred
  • Minimum of Five years of experience in a finance role
  • Good computer skills; word, excel, PowerPoint and database
  • Very good communication skills and team player, as well as ability to work individually
  • Fluency in English language is required
  • Demonstrated organizational ability is strongly desire
  • Ability to liaise with national authorities, NGO’s and other agencies
  • Able to Works Independent, make decisions and exhibit flexibility
  • Flexibility and adaptability is required

How to apply:

Please submit your application CV at the attention of: hrsifpakistan@gmail.com by no later than 30th June, 2017. Please clearly mention “**Base Finance and Admin Officer Tharparkar”** in the subject line.

Note: Shortlisting will be done on immediate basis as per the urgency of the position
SIF - Pakistan is an equal opportunity provider. Women are encouraged to apply. Only short listed candidates will be contacted