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Indonesia: Programme Coordinator (Eastern Region Indonesia)

NGO/UN Job Vacancy

Organization: International Organization for Migration
Country: Indonesia
Closing date: 02 Jul 2017

Position Title : Programme Coordinator (Eastern Region Indonesia)

Duty Station : Makassar, Indonesia

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 July 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador,

Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


Under the overall supervision of the Chief of Mission, and direct supervision of the Deputy Chief of Mission, and in accordance with directives received from Senior Resource Management Officer for administration and finance matters, the successful candidate will oversee the daily operations of all IOM projects and monitor delivery of services to refugee and asylum seekers in Makassar and its sub-offices areas (Balikpapan, Kupang, Manado, etc). The incumbent will ensure the efficiency and functionality of IOM programme support sectors including finance and administration, reporting, transport and logistics, and monitoring and evaluation, in line with IOM Mission guidelines.

Core Functions / Responsibilities:

  1. Manage the operational, human resources, administrative, budgetary and financial activities of IOM Hub Office Makassar with coverage of Balikpapan, Kupang and Manado Sub-offices, in line with IOM's rules and procedures, and in close coordination with relevant units at the IOM main office in Jakarta.

  2. Oversee the implementation of all operational activities related to programmes under his/her areas of responsibility, and prepare recommendations with a view to increasing their effectiveness and streamlining procedures.

  3. Coordinate the overall delivery of migrants’ assistance to Indonesian Immigration in Makassar, Kupang, Balikpapan and Manado, and in other locations of Eastern Region as needed.

  4. Represent IOM at Reinforcing Management of Irregular Migration trainings and other events. Represent IOM at the meetings with counterparts/stakeholders, trainings/workshops and other events as required.

  5. Identify gaps, operational challenges, and constraints and propose viable solutions with a view to increasing effectiveness and streamlining procedures in the area of responsibility.

  6. Supervise staff in line with IOM regulations and rules, and in accordance with programme/project expected results.

  7. Undertake duty travel related to programme monitoring and assessments, assist and manage stranded migrants at whatever place they are intercepted by the Indonesian authorities, liaison with counterparts and problem solving, as requested.

  8. Establish partnerships, develop and maintain liaison with local governmental authorities, international organizations and voluntary agencies and other stakeholders in the areas under his/her responsibility.

  9. Liaise with UNHCR to ensure they are aware of detainees seeking protection and for any other special needs for protection and counselling.

  10. Prepare monthly monitoring reports and recommendations regarding the progress of the projects.

  11. Prepare regular reports to the Office of the Chief of Mission in Jakarta in order to provide an objective overview of programme implementation, including office operations, staff and financial issues. Prepare other reports, briefings, background information, narratives and statistical analysis as necessary and required.

  12. Ensure all reports and administrative activities are submitted to the Resource Management Unit in Jakarta in a timely manner. Ensure compliance to IOM policies and procedures, including implementation of internal control measures to prevent fraud and mismanagement.

  13. Identify programmatic and funding opportunities that are in accordance with the IOM mandate and are relevant to IOM’s strategic objectives and terms of reference for Eastern Region, in coordination with the Office of the Chief of Mission in Jakarta.

  14. Perform such other related duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Management, Business Administration, Finance, International Relations, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Experience in leading and managing field office;

• Field experience in management, humanitarian and migration-related activities, complex

project implementation, liaison with governments and international agencies;

• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR procedures and rules;

• Experience providing direct assistance or definitive hands on experience with refugees, asylum seekers and other beneficiaries;

• Experience with project implementation, scheduling and deployment of resources;

• Strong management capability and experience, especially in the field of humanitarian assistance;

• Knowledge of the region is an advantage;

• Good level of computer literacy.


Fluency in English is required. Working knowledge of a local language is an advantage.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 July 2017 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.