Jun 19, 2017

Georgia: Call on an Expert -Georgia-

NGO/UN Job Vacancy



Organization: The International and Ibero-American Foundation for Administration and Public Policies
Country: Georgia
Closing date: 23 Jun 2017

Background information:

FIIAPP is a foundation of the State public sector whose activities, characterised by the absence of profit and the pursuit of the general interest, is framed in the field of international cooperation aimed at the institutional modernisation, for the reform of Public Administrations and the attainment of democratic governance.

FIIAPP is searching for an Expert who will be based in Tbilisi.

The estimated duration of the contract is 41 months, to be carried out mainly in Tbilisi (Georgia) with regional and trans-regional frequent travelling.

The Expert will support the Regional Coordinator (RC) based in Tbilisi. The Expert will assist the RC, working closely and supporting him/her in the completion of their tasks and duties. The work in the RC office requires a close cooperation with the Georgian project partners, and further relevant institutions, e.g. the EU Delegation to Georgia.

Information of the project:

The objective of the Expert is to facilitate the smooth implementation of this trans-regional, multi-country project and support the work of the Regional Coordinator.

The main tasks of the Expert will be:

  • Provision of support to the RC in administrative and organisational issues,
  • Organisation of a document storage system (electronic and analogue),
  • Making travel arrangements and arrange meetings for the Project Leader, Project Deputy, RC, the short-term experts and other foreign specialists involved in the project (e.g. organisation of hotels, local and regional transports)
  • Coordination of missions of short-term experts and other foreign specialists in relation to the project,
  • Assistance to the RC, the short-term experts and other foreign specialists involved in the project in matters related to language problems or other problems due to being and working in a foreign country,
  • Organisation of meetings, workshops and conferences, including meetings of the Steering Committee of the project (e.g. organisation of venues, including catering, technical support, preparation of invitations of Georgian specialists and press),
  • Practical support in the implementation of daily work of the RC, the short-term-experts and other foreign specialists involved in the project in Georgia,
  • Dealing with contacts inside the project team, the partner institutions, and outside by telephone, internet and site visits,
  • Drafting of minutes of meetings,
  • Drafting of written materials with relation to the project in Georgian and English, e.g. reports,
  • Performing of necessary office and office management tasks, including record keeping,

  • Accounting of project expenditures,

  • Providing interpretation and translation services (from Georgian into English and vice versa),

  • Attending the RC and short-term-experts at regional trips in Georgia (including overnight stays) during meetings with Georgian counterparts, and also other regional countries covered by the RC and project, as necessary.

Expert profile:

Requirements (CV):

Qualification and skills:

  • A university degree (preferably Masters) in a relevant subject such as international relations, law, development studies, social/political science, or other relevant subject.
  • Proficient with a computer.
  • Excellent experiences in Word (e.g. formatting, serial letters), Excel (e.g. spreadsheet calculation), and PowerPoint.
  • Native Georgian speaker,
  • Excellent knowledge of English (oral and written),
  • Hard working with excellent written and oral communication skills and the ability to work closely with the RC and team of experts.

General professional experience:

  • General knowledge in bookkeeping,
  • Experience with the implementation of projects funded by the EU, or other bi-/multilateral projects,
  • Experience in organising workshops and meetings.

Specific professional experience:

  • Excellent knowledge of Georgia and its institutions, legislation and administration and knowledge of EU issues.
  • Experience of dealing with Georgian law enforcement organisations, particularly those involved in drug supply reduction activities,
  • Experience of dealing with Georgian organisations involved in drug demand reduction activities and associated health care issues.

Assets (CV):

  • High level University degree.
  • Fluent in Georgian language.
  • Fluent in English language.
  • Experience in bookkeeping.
  • Experience in administration.
  • Experience with EU projects.
  • Experience with other donors.
  • Experience planning workshops and conferences.
  • Experience dealing with law enforcement.
  • Experience in further computer programmes (e.g. image processing, text design).
  • Experience in dealing with senior officials / officers in Georgian State institutions.

How to apply:

Application:

Interested candidates who meet the above criteria are invited to send a covering letter in English and an informative CV in English (please use the attached CV format) by e-mail to both:

Ms María Gastón Betrán

mgaston@fiiapp.es

Mr Thomas Carter

tl.fiiapp@eu-act.info

Deadline: Friday 23rd June