Jun 17, 2017

Bangladesh: Programme Assistant- Construction Unit (TA for 364 days)-GS-6, Dhaka, Bangladesh

NGO/UN Job Vacancy



Organization: UN Children's Fund
Country: Bangladesh
Closing date: 30 Jun 2017

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

The purpose of the position is to provide support in procurement related activities in the areas of Construction and Services contracts including financial management in the Construction Unit of Supply Section for UNICEF-BCO for 364 days period.

MAJOR TASKS AND RESPONSIBILITIES:

  1. Verify all relevant documents prior to submission to the Section Chief for approval and processing the payments in vision.
  2. Assist Construction Specialist and contract officer in reviewing draft requisitions for clarity, adequacy of specifications and completeness
  3. Assist Construction Specialist and contract officer in drafting manual solicitation documents, contracts i.e., ITBs/RFQs/RFPs and make them ready for issuances as per the procurement guidelines and procedures followed by UNICEF
  4. Assist Construction Specialist and contract officer in Compiling results of the technical proposal review (in case of RFP), tabulate the financial offers of ITBs/RFQs and technically compliant bidders of RFP,
  5. Coordinate with the Office’s Business Support Centre (BSC) to process the cash, supply and service requisitions and liquidations.
  6. Compile necessary documents for submission to BSC/Supply/HR section and follow up for timely processing of sales orders/contracts.
  7. Assist to arrange pre-bid briefing meetings, technical proposal evaluations, meetings with suppliers for technical presentations or for negotiation of financial offers.
  8. Assist in Preparation of ARD and CRC submissions and related procurement documents, letters and general correspondence related to construction and institutional services
  9. Interact and follow up with the programme and operations sections, contractors/suppliers on issues related to construction and contractual management, timely delivery of services, closing of contracts
  10. Compile section wide procurement plan.
  11. Monitor and follow-up status of contracts expenditure review and reporting through occasional field visits. Prepare funds disbursement reports and cash forecasts regularly.
  12. Provide administrative support services to the Sections. Arrange appointments, meetings, some involving high-ranking officials, and record minutes, prepare notes.
  13. Receive visitors, undertake travel management including hotel reservations, prepare leave and travel plans, request and assemble information pertinent to the purpose of travel. Carry out administrative work relating to visiting mission.
  14. Keep record of document
  15. Participate in the sections’ meetings and any other tasks assigned by the Supervisor

MINIMUM QUALIFICATIONS AND COMPETENCIES

  1. Education

    Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization. Computer literacy and ability to effectively use standard office software, tools and technologies.

  2. Work Experience

    Six years of experience in the field of procurement and/or clerical, operations or administrative work and work closely related to support of Programme activities. Demonstrated expertise in using SAP (VISION) and/or work experience related to construction is an asset.

  3. Language Proficiency

    Fluency in English and Bangla in both verbal communication and writing is required.

Competencies of Successful Candidate

Core Values

  1. Commitment
  2. Diversity and Inclusion
  3. Integrity

Core competencies

  1. Communication
  2. Working with People
  3. Drive for Results

Functional Competencies

  1. Analyzing
  2. Applying technical expertise
  3. Planning and organizing
  4. Following Instructions and Procedures

To view our competency framework, please click here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.


How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://ift.tt/2sL3KvE